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Vadodara Municipal Corporation Tender for Design, Fabrication & Supply of 11-KL LDO Tanker

Bid Publish Date

03-Oct-2025, 11:56 am

Bid End Date

15-Oct-2025, 10:30 am

EMD

₹74,500

Value

₹37,21,880

Location

VADODARA , GUJARAT

Progress

Issue03-Oct-2025, 11:56 am
AwardPending
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Tender Type

Open

Sector

Local Administration

Tender Fee

₹4,000

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 12

EQUIPMENT SPORT VEHICLE BLOOD BANK QUALITY CONTROLS FUME HOODS MECHANICAL EQUIPMENT QUALITY ASSURANCE AUDIT ARNO STARTING CONTACTOR POWER ALUMINIUM ALLOY WATER LEVEL RECORDER PEB APFC PANEL

Vadodara Mahanagar Seva Sadan has issued a government tender for the design, fabrication, installation, and testing of an 11-KL LDO tanker on a TATA/Ashok Leyland chassis. This project aims to strengthen municipal fuel storage capabilities, ensuring efficient fuel distribution within Vadodara, Gujarat. The tender invites experienced contractors with proven expertise in mechanical equipment manufacturing and municipal infrastructure projects. The scope includes detailed design, high-quality fabrication, rigorous testing, and timely delivery within 12 months. With an estimated value of approximately Rs. 37.22 lakh, the tender emphasizes transparency, compliance, and technical excellence. Bidders must meet strict eligibility criteria, submit comprehensive technical and financial proposals, and adhere to the procurement process outlined by Vadodara Mahanagar Seva Sadan. This opportunity is ideal for firms specializing in mechanical equipment, transportation, and municipal infrastructure development seeking to contribute to Gujarat's urban development initiatives.

Scope Of Work

The scope of work includes:

  • Designing the 11-KL LDO tanker as per technical specifications.
  • Fabricating the tanker on a TATA/Ashok Leyland 19-ton chassis.
  • Installing necessary fittings, safety features, and testing equipment.
  • Conducting comprehensive testing and commissioning of the tanker.
  • Supplying the fully assembled and tested tanker to Vadodara Mahanagar Seva Sadan.

The process involves:

  1. Finalizing design specifications in consultation with the department.
  2. Procuring high-quality materials and chassis.
  3. Fabricating the tank and installing all components.
  4. Performing rigorous testing to ensure safety, durability, and compliance.
  5. Delivery and installation at the designated Vadodara location.
  6. Providing technical documentation and training if required.

Bidder must ensure adherence to all safety and quality standards, submit detailed technical drawings, and complete the project within the stipulated 12 months.

Technical Specifications

The technical specifications include:

Parameter Requirement
Tank Capacity 11 KL
Chassis TATA or Ashok Leyland, 19-ton capacity
Material High-grade steel conforming to IS standards
Safety Features Emergency shut-off, safety valves, grounding
Testing Hydraulic pressure testing, leak testing
Compliance Meets all relevant municipal and safety standards

Bidder must submit detailed technical drawings, credentials, and a technical presentation demonstrating the salient features and compliance of the equipment. The process involves designing, fabricating, installing, and testing the tanker to ensure it meets all specifications before delivery.

Financial Requirements

The project budget is approximately Rs. 37.22 lakh, including all manufacturing, installation, and testing costs. The financial proposal should include a detailed cost breakdown:

Cost Component Amount (INR)
Material & Fabrication Rs. 25,00,000
Chassis Rs. 8,00,000
Installation & Testing Rs. 2,00,000
Miscellaneous & Contingencies Rs. 1,22,000
Total Estimated Cost Rs. 37,21,880

Payment terms include an initial mobilization advance, progress payments based on milestones, and a final payment upon successful commissioning. Bidders must provide a detailed financial proposal aligned with these terms.

Documents 2

Tender documents.pdf

TENDER_DOCUMENT

Pressnote.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration certificates of firm/company/organization.
  • ✓ Should submit Demand Draft for tender fee and EMD.
  • ✓ Must provide performance certificates or work orders for similar equipment supplied earlier.
  • ✓ Must possess GST registration.
  • ✓ Demonstrate a minimum three-year turnover certified by a Chartered Accountant.
  • ✓ Submit last three years' IT return acknowledgments.
  • ✓ Declare non-blacklisting status on Rs. 300 stamp paper.
  • ✓ Attested Power of Attorney or signatory authority, if applicable.
  • ✓ Provide detailed technical specifications, drawings, and technical presentation of equipment.
  • ✓ Signed copy of tender document must be submitted.
Criteria Details
Tender Fee Rs. 4000 (Demand Draft or proof of payment)
EMD Amount Rs. 74,500
Estimated Cost Rs. 37,21,880
Completion Period 12 months
Item Category Mechanical Equipment

All bidders must meet these criteria to qualify for participation.

Bidding Process

Process Timeline

1. preliminary Stage

15-10-2025 16:02

2. Commercial Stage

17-10-2025 16:00

Required Forms

preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

PRICE BID for LDO TANKER

User Defined Template-Secured

Required

Required Documents

Stage - preliminary Stage

1

SCAN COPY OF Demand Draft for Tender fee and EMD

Required
2

Registration Certificate of Firm /Company/Organization/Shop & Establishment certificate or MSME Certificate

Required
3

Copy of performance certificate / 3A form / Work order of equipment supplied earlier by the Bidder

Required
4

GST Registration

Required
5

Last three year turn over certificate (latest CA certified copy on CA Letterhead) (F.Y.21-22,22-23,23-24)

Required
6

Last three year IT return acknowledgement copy only (Without audited report) (F.Y.21-22,22-23,23-24)

Required
7

Not Black Listed in any Semi. Govt. / Govt. certificate as per annexure 1 (Declaration On Rs, 300 stamp paper)

Required
8

Attested Copy of the power of attorney or signatory authority to sign the contract on behalf of the company (If applicable)

Required
9

Drawing, Technical and general specifications of equipment’s being offered on letterhead and Technical presentation in support of the Technical Bid with all credentials and salient features of the equipment

Required
10

signed copy of tender document

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to select a qualified contractor to design, fabricate, install, and test a high-capacity 11-KL LDO tanker on a TATA/Ashok Leyland chassis for Vadodara Mahanagar Seva Sadan, enhancing municipal fuel storage infrastructure.

What are the key eligibility criteria for bidders?

Bidders must have valid registration certificates, submit EMD and tender fee via Demand Draft, provide performance certificates of similar projects, possess GST registration, demonstrate a minimum three-year turnover, and submit recent IT returns. They must also declare non-blacklisting status and provide technical documentation of the equipment proposed.

How can I participate in this tender?

Interested bidders should download the tender documents from the official portal, prepare all required documents, and submit their technical and financial bids electronically before the deadline of 15-10-2025 at 16:00 hours. Ensure all mandatory documents are uploaded and comply with the submission guidelines.

What is the bid validity period?

The bid offer is valid for 180 days from the date of submission, allowing the department sufficient time for evaluation and final decision-making.

Who can I contact for support or clarifications?

Support can be obtained from the Mechanical Department of Vadodara Municipal Corporation or via email at [email protected]. Contact phone number is 9825801942. Assistance is available during official working hours, and bidders are encouraged to clarify doubts before submission.