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Vadodara Municipal Corporation Tender for Design & Supply of 4 Trolley-mounted Bitumen & Emulsion Sprayers

Bid Publish Date

07-Jul-2025, 12:30 pm

Bid End Date

22-Jul-2025, 10:30 am

EMD

₹1,02,500

Value

₹51,23,088

Location

VADODARA , GUJARAT

Progress

Issue07-Jul-2025, 12:30 pm
AwardPending
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Tender Type

Open

Sector

Local Administration

Tender Fee

₹6,000

Contract Form

Works

Completion Period

60  Days

Currency Type

Single

Categories 20

COMPRESSOR BITUMINOUS MATERIAL DISTRIBUTOR BLOOD BANK QUALITY CONTROLS VERTICAL COOLER COOLER QUALITY ASSURANCE AUDIT AGRICULTURE IMPLEMENT PETROLEUM PRODUCT TRANSPORTATION OF DIESEL ALUMINIUM ALLOY PEB AGRICULTURAL MACHINERY TROLLEY EQUIPMENT SPRAYER AGRICULTURE EQUIPMENT MECHANICAL EQUIPMENT AGRICULTURAL EQUIPMENT PETROLEUM FUELS MILITARY VEHICLE

This government tender from Vadodara Mahanagar Seva Sadan offers a significant opportunity for manufacturers and suppliers specializing in road maintenance equipment. The project involves the design, fabrication, and supply of 4 trolley-mounted hot bitumen and emulsion sprayers with 3-ton capacity tanks, equipped with fire facilities and compressors for municipal road dust cleaning. The tender emphasizes technical excellence, experience, and timely delivery within a 60-day completion period. Bidders must meet strict eligibility criteria, including certifications, experience, and financial stability, and submit their bids electronically via the nProcure portal. The process includes detailed evaluation based on technical merit and cost competitiveness, ensuring transparency and fairness. This tender is ideal for companies involved in construction machinery, municipal infrastructure, and government procurement, seeking to contribute to public road maintenance projects in Vadodara and surrounding regions.

Scope Of Work

• Design and fabrication of 4 trolley-mounted hot bitumen & emulsion sprayers, each with a 3-ton capacity tank.

• Installation of fire facilities using wood, oil, diesel, or kerosene, ensuring safety and compliance with technical standards.

• Supply of attached compressor for dust cleaning operations.

• Technical specifications to include durable materials, corrosion resistance, and ease of operation.

• Delivery and installation at Vadodara Municipal Corporation’s designated site.

• Commissioning and testing of equipment to ensure operational efficiency.

• Training and technical support for municipal staff post-delivery.

Specification Details
Capacity 3-ton tank
Fire Facility Wood, oil, diesel, kerosene
Additional Equipment Compressor
Delivery Timeline 60 days
Certification As per technical standards

• Bidder must provide detailed technical documentation, credentials, and a technical presentation supporting their bid.
• Ensure compliance with all safety and environmental regulations.

Technical Specifications

Parameter Specification
Capacity 3-ton tank
Fire Facility Wood fire, oil, diesel, kerosene
Compressor Attached, suitable for dust cleaning
Material Corrosion-resistant steel
Safety Features Overfill protection, fire-resistant materials
Power Supply Compatible with standard electrical systems

Procedures:

  1. Design approval based on technical drawings.
  2. Fabrication as per approved design.
  3. Installation at designated site.
  4. Testing and commissioning.
  5. Delivery and staff training.

Financial Requirements

The estimated project cost is approximately Rs. 51,23,088.00, inclusive of all taxes and duties. The bid security deposit (EMD) is Rs. 102,500, payable via demand draft or bank guarantee. The tender fee is Rs. 6,000. Payment terms include an initial 30% advance upon contract signing, 50% after delivery and installation, and remaining 20% post successful commissioning. Bidders must submit detailed cost breakdowns, including material, labor, transportation, and installation charges. All financial proposals should be valid for 180 days from bid submission date. The contract will be awarded based on technical compliance and competitive pricing.

Documents 2

Pressnote of pur. of 4-nos Bitumen Sprayar Tank for Road.pdf

TENDER_DOCUMENT

Tender documents of pur. of 4-nos Bitumen Sprayar Tank for Road.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration certificates of firm/organization, including MSME or shop & establishment certificates.
✓ Must submit a demand draft for tender fee and EMD as specified.
✓ Proven experience with similar equipment, supported by performance certificates or work orders.
✓ Valid GST registration and last three years' turnover certificates (CA certified).
✓ Last three years' IT returns acknowledged copies.
✓ Declaration of not being blacklisted, on Rs. 300 stamp paper.
✓ Attested Power of Attorney or signatory authority, if applicable.
✓ Technical credentials, specifications, and presentation of offered equipment.
✓ Submission of signed RFP and all required documents.

Qualification Criteria Details
Financial Stability Minimum turnover of Rs. [specified amount] in last three years
Experience At least [number] similar projects completed
Certification Valid GST and MSME certificates
Legal Compliance Not blacklisted in any government or semi-government agency
Technical Capability Demonstrated technical specifications and credentials

Note: Bidders must meet all the above criteria to qualify for bid evaluation.

Bidding Process

Process Timeline

1. preliminary Stage

22-07-2025 16:02

2. Commercial Stage

24-07-2025 16:00

Required Forms

preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

PRICE BID FOR 04 NOS OF BITUMEN SPARYER

User Defined Template-Secured

Required

Required Documents

Stage - preliminary Stage

1

SCAN COPY OF Demand Draft for Tender fee and EMD

Required
2

Registration Certificate of Firm /Company/Organization/Shop & Establishment certificate or MSME Certificate

Required
3

Copy of performance certificate / 3A form / Work order of equipment supplied earlier by the Bidder

Required
4

GST Registration

Required
5

Last three year turn over certificate (latest CA certified copy on CA Letterhead) (F.Y.22-23,23-24, 24-25)

Required
6

Last three year IT return acknowledgement copy only (Without audited report) (F.Y. 22-23,23-24, 24-25)

Required
7

Not Black Listed in any Semi. Govt. / Govt. certificate as per annexure 1 (Declaration On Rs, 300 stamp paper)

Required
8

Attested Copy of the power of attorney or signatory authority to sign the contract on behalf of the company (If applicable)

Required
9

Technical and general specifications of equipment’s being offered on letterhead and Technical presentation in support of the Technical Bid with all credentials and salient features of the equipment

Required
10

Signed copy of the RFP

Required
11

ANY OTHER DOC

12

ANY OTHER DOC

13

ANY OTHER DOC

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this tender?

This tender involves the design, fabrication, installation, and supply of 4 trolley-mounted hot bitumen & emulsion sprayers with a 3-ton capacity. The equipment must include a wood fire, oil/diesel/kerosene fire facility, and an attached compressor for road dust cleaning. The project aims to enhance municipal road maintenance capabilities with reliable, durable machinery from authorized manufacturers or dealers.

What are the key eligibility criteria for bidders?

Bidders must submit valid registration certificates, including MSME or shop & establishment certificates, along with a demand draft for tender fee and EMD. They should demonstrate experience with similar equipment, supported by performance certificates or work orders, and possess GST registration. Financial stability is required, with last three years' turnover certificates and IT acknowledgment copies. Additionally, bidders must declare they are not blacklisted and provide Power of Attorney if applicable.

What are the important dates and deadlines for this tender?

The bid start date is 07-07-2025 at 6:00 PM, and the last date for bid submission is 22-07-2025 at 4:00 PM. The bid opening will occur on 22-07-2025 at 4:02 PM at Vadodara Mahanagar Seva Sadan. The final evaluation and contract award are expected by 31-07-2025. All deadlines are strict, and late submissions will not be considered.

How can bidders participate in this tender?

Bidders must register on the nProcure portal, procure a valid Digital Signature Certificate (DSC), and download the tender documents free of charge. They should prepare and upload all required documents, including technical credentials, financial certificates, and bid security, before the submission deadline. A training session is organized weekly to assist bidders. The entire process is online, and physical submissions are not accepted.

What is the evaluation process and criteria?

Bids will be evaluated based on technical compliance (50%), experience (20%), cost (20%), and delivery schedule (10%). Bidders must meet a minimum technical score of 70% to qualify for financial evaluation. The highest scoring bid considering all factors will be selected for contract award. Transparency and fairness are maintained throughout the process, with evaluations conducted by the designated committee.