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Vadodara Municipal Corporation Tender for Hiring JCB Backhoe Loaders - 12-Month Contract

Bid Publish Date

24-Dec-2025, 5:27 pm

Bid End Date

16-Jan-2026, 4:00 pm

Value

₹75,00,000

Location

VADODARA , GUJARAT

Progress

Issue24-Dec-2025, 5:27 pm
AwardPending
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Tender Type

Open

Sector

Local Administration

Tender Fee

₹6,000

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 10

CONSTRUCTION MACHINERY EQUIPMENT EARTH MOVING MECHANICAL EQUIPMENT JCB EXCAVATOR LOADER EARTH MOVER BACKHOE EARTH MOVING MACHINERY

Vadodara Mahanagar Seva Sadan has issued an open tender for hiring JCB or equivalent backhoe loaders on an hourly basis for a 12-month contract. This government procurement opportunity is targeted at experienced contractors with proven expertise in heavy machinery rental, maintenance, and municipal infrastructure projects. The tender aims to ensure the availability of GPS-enabled excavators for Vadodara's civic works, including construction, excavation, and maintenance activities. Bidders must meet strict eligibility criteria, including ownership of machinery, performance history, and financial stability. The process involves electronic submission via the nProcure portal, with detailed evaluation based on technical competence and cost competitiveness. The estimated contract value is approximately INR 75 lakhs. This tender offers a significant opportunity for companies specializing in heavy equipment leasing and municipal infrastructure development to secure a long-term government contract in Gujarat.

Scope Of Work

The selected contractor will be responsible for providing JCB or equivalent make backhoe loader excavators on an hourly basis as per VMC's requirements. The scope includes:

  • Supplying minimum four excavators equipped with GPS tracking.
  • Ensuring all machinery are well-maintained and operational throughout the contract period.
  • Performing routine maintenance and repairs as needed.
  • Complying with safety standards and municipal regulations.
  • Providing qualified operators if required, or ensuring the machinery is operated by VMC-approved personnel.

The process involves:

  1. Submission of bid documents including all mandatory certificates.
  2. Technical evaluation based on equipment ownership, experience, and compliance.
  3. Financial bid assessment.
  4. Awarding the contract to the most suitable bidder.
Equipment Specification Minimum Requirement
Excavator Type Backhoe Loader
Number of Units Minimum 4
GPS Installed Yes
Operation Period 12 months

Technical Specifications

Parameter Specification
Equipment Type Backhoe Loader or equivalent
GPS Installed Yes
Number of Machines Minimum 4
Operation Period 12 months
Maintenance Routine and preventive maintenance to ensure operational readiness

The process involves:

  • Inspection of equipment ownership documents.
  • Verification of GPS installation.
  • Compliance with safety and operational standards.
  • Submission of technical bid with all required certificates.

Financial Requirements

The estimated contract value is INR 75,00,000, covering the entire 12-month period. Payment will be made based on hourly rates submitted in the financial bid, subject to approval and verification. The bid must include detailed cost breakdowns, including equipment hire charges, operator costs (if applicable), and maintenance expenses.

Cost Component Details
Hourly Rate As per bid
Total Estimated Cost INR 75,00,000
Payment Terms Monthly/Quarterly based on work done
Security Deposit As specified in tender documents

Bidders must submit a comprehensive financial proposal aligned with the prescribed format and ensure all costs are inclusive of applicable taxes.

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Eligibility Criteria

✓ Must have valid registration certificates of the firm and GST registration.
✓ Must submit a Demand Draft for tender fee and EMD.
✓ Proven experience with at least one similar contract in heavy machinery rental.
✓ Must provide performance certificates or work orders from previous clients.
✓ Must possess Bank Solvency Certificate with minimum specified value.
✓ Ownership of minimum four GPS-enabled excavators.
✓ Must not be blacklisted by any government or semi-government agency, with a declaration on Rs. 300 stamp paper.
✓ Submit last three years' turnover certificates and IT return acknowledgements.
✓ Provide ownership documents of excavators with GPS.
✓ Submit signed tender documents, professional tax receipt, and registration as an approved contractor.

Financial Qualification Minimum Turnover (INR)
Last 3 years 75,00,000

Bidding Process

Process Timeline

1. preliminary Stage

16-01-2026 16:02

2. Commercial Stage

19-01-2026 16:00

Required Forms

preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

PRICE BID FOR HIRING JCB

User Defined Template-Secured

Required

Required Documents

Stage - preliminary Stage

1

SCAN COPY OF Demand Draft for Tender fee and EMD

Required
2

Registration Certificate of Firm

Required
3

Copy of performance certificate/WORK ORDER

Required
4

Bank Solvency Certificate

Required
5

GST Registration

Required
6

Copy of PAN Card and GST Registration

Required
7

Last three year turn over certificate

Required
8

Last three year IT return acknowledgement copy only (Without audited report) (21-22,22-23,23-24)

Required
9

Not Black Listed in any Semi. Govt. / Govt. certificate (Declaration On Rs, 300 stamp paper)

Required
10

OWNERSHIP DOCUMENT OF MIN. 04 EXCAVATOR LOADER (WITH INSTALLED GPS)GPS

Required
11

signed copy of tender doc

Required
12

Copy of Current Receipt of Proffessional Tax

Required
13

Copy of Registration as approved contractor with VMC or Any Government

Required
14

Copy of Shop & Establishment Registration

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 07-01-2026 at 16:00 hours. Bidders must ensure all documents are uploaded and submitted before this time to be eligible for consideration.

What documents are required to participate in the tender?

Participants must submit mandatory documents including a Demand Draft for tender fee and EMD, registration certificates, performance certificates, bank solvency, GST registration, ownership proof of GPS-enabled excavators, signed tender documents, professional tax receipt, and contractor registration with VMC or other government bodies. A detailed list is available in the tender notice.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence, equipment ownership, experience, cost, and past performance. The evaluation process includes technical scrutiny followed by financial bid assessment, with minimum qualifying marks set at 50%. The highest scoring bidder will be awarded the contract.

Can I submit my bid physically?

No, all bids must be submitted electronically via the nProcure portal. Physical submissions are not accepted under this tender process.

What are the key eligibility criteria for bidders?

Eligible bidders must have valid registration certificates, ownership of GPS-enabled excavators, proven experience with similar contracts, and must not be blacklisted. They should also meet financial criteria, including turnover and bank solvency, as specified in the tender document.