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Open Miscellaneous NPROCURE

Vadodara Road Maintenance Tender: Patchwork of Potholes on Main and Internal Roads

Bid Publish Date

31-Dec-2025, 1:30 pm

Bid End Date

12-Jan-2026, 4:05 pm

Value

₹5,00,00,000

Location

VADODARA , GUJARAT

Progress

Issue31-Dec-2025, 1:30 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹10,000

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 2

CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE

This government tender offers an exciting opportunity for civil contractors to secure a contract for patchwork repairs of potholes and pits on main and internal roads in Vadodara's North Zone. Managed by Vadodara Mahanagar Seva Sadan, the project aims to improve road safety and infrastructure quality through timely repairs following SOP standards. The tender involves comprehensive technical and financial submissions, with a focus on durability, safety, and compliance. With an estimated project value of ₹50 million and a 12-month completion period, this open tender invites experienced firms specializing in civil road works to participate. The process emphasizes transparency, with detailed evaluation criteria and strict deadlines, making it ideal for qualified contractors seeking government infrastructure projects in Gujarat.

Scope Of Work

• Conduct patchwork repairs of potholes and pits on main township roads and internal roads in Vadodara's North Zone.
• Follow the Standard Operating Procedures (SOP) for all repair activities to ensure consistency and quality.
• Prepare the site, including cleaning and clearing damaged areas.
• Use approved materials and techniques for durable repairs.
• Complete repairs within the stipulated timelines, maintaining safety standards.
• Provide necessary documentation and reports as required.

  1. Site assessment and damage evaluation.
  2. Procurement of materials and tools.
  3. Execution of patchwork repairs as per SOP.
  4. Quality inspection and approval.
  5. Final documentation and submission of completion reports.
Parameter Specification
Repair Material Hot mix asphalt, cold mix, or approved alternatives
Repair Thickness As per SOP, typically 50mm to 100mm
Working Hours During non-peak traffic hours
Safety Measures Use of safety signage, barriers, and PPE

• The contractor must ensure minimal disruption to traffic and local residents.
• All repairs should meet the durability standards specified in the tender documents.

Technical Specifications

Technical Parameter Requirement
Repair Material Approved asphalt mixes or cold patching compounds
Thickness of Patches 50mm to 100mm, as per SOP
Surface Preparation Cleaning, leveling, and removal of loose debris
Equipment Used Asphalt pavers, compactors, hand tools
Quality Control Regular testing and inspection during repair

Sequential Process:

  1. Site inspection and damage assessment.
  2. Material procurement.
  3. Surface preparation.
  4. Patchwork execution.
  5. Final inspection and approval.

All technical activities must adhere to Gujarat state road repair standards and safety protocols.

Financial Requirements

The total estimated budget for this project is ₹50,000,000, allocated for comprehensive pothole patchwork across designated roads. The financial bid should include detailed cost components such as materials, labor, equipment, and overheads. Payment will be made in installments based on milestones achieved, with a final payment after completion and approval.

Cost Component Estimated Cost
Material 40%
Labor 35%
Equipment 15%
Overheads 10%

Bidders must submit a refundable EMD of ₹5,00,000 along with the bid. The tender fee of ₹10,000 is non-refundable and payable online. Payment terms are detailed in the tender documents, with scheduled payments linked to project milestones and approval.

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Eligibility Criteria

✓ Must have valid registration and licenses for civil road works.
✓ Proven experience in pothole patchwork and road maintenance projects.
✓ Submission of tender fee, Earnest Money Deposit (EMD), and prequalification documents.
✓ Financial stability with average annual turnover of at least ₹50 lakhs over the last 3 years.
✓ Compliance with all local and national safety and environmental regulations.

Criterion Requirement
Registration Valid registration under Indian Companies Act or equivalent
Experience Minimum 3 years in road repair and maintenance
Financials Average annual turnover ≥ ₹50 lakhs for last 3 years
Certifications Valid GST, Labour, and Safety certifications
Past Projects At least 2 similar projects completed in last 5 years

Note: Bidders must submit all required documents as specified in the tender notice to qualify.

Bidding Process

Process Timeline

1. Preliminary Stage

16-01-2026 16:00

2. Commercial stage

16-01-2026 16:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

tender fee emd and prequalification criteria

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this Vadodara pothole patchwork tender?

This tender involves annual patchwork repairs of potholes and pits on main township and internal roads within Vadodara's North Zone. The work includes surface assessment, material procurement, patching as per SOP, and quality assurance to improve road safety and durability.

Who is eligible to bid for this road repair project?

Eligible bidders must have valid registration, experience in road maintenance, and meet financial criteria such as an average annual turnover of at least ₹50 lakhs over the past 3 years. Submission of tender fee, EMD, and relevant certifications is mandatory.

What are the key deadlines and submission process for this tender?

Bid submissions open on 31-12-2025 at 13:30 and close on 12-01-2026 at 16:05. Bidders must submit documents electronically via the nProcure portal before the deadline. The evaluation process begins immediately after submission, with public bid opening scheduled on 16-01-2026.

What technical standards must be followed during patchwork repairs?

All repairs must adhere to Gujarat state road repair standards and the SOP provided in the tender documents. Use of approved materials such as hot mix asphalt or cold patching compounds is required, with specific thickness and surface preparation procedures outlined.

How is the financial bid evaluated and awarded?

The financial bid accounts for material costs, labor, equipment, and overheads, weighted at 30%. The evaluation considers cost competitiveness, experience, and quality standards, with the highest scoring bid resulting in contract award. Payment is milestone-based, following project completion stages.