Vadodara Smart City EoI: Empanelment of Consultants for Urban Projects & Investment Promotion
Progress
Tender Type
Open
Sector
Urban Development
Tender Fee
₹5,000
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
5
This government tender offers a unique opportunity for consultancy firms to contribute to Vadodara's urban transformation through empanelment for smart city projects, investment promotion, and urban planning. Managed by Vadodara Mahanagar Seva Sadan, the initiative aims to enhance infrastructure, attract investments, and promote sustainable development in Vadodara, Gujarat. Bidders will support project conceptualization, stakeholder engagement, and investment facilitation over a 24-month period. The tender process involves detailed technical and financial proposals, with evaluation based on experience, methodology, and past performance. Key deadlines are set for proposal submission and evaluation, with comprehensive support available through official contacts. This is an ideal opportunity for firms specializing in urban infrastructure, smart city solutions, and project management to play a vital role in Vadodara’s smart city journey.
Scope Of Work
The selected consultants will be responsible for:
- Providing strategic advisory and technical assistance for urban project conceptualization.
- Assisting in preparing detailed project reports and investment proposals.
- Facilitating stakeholder engagement and public participation.
- Supporting Vadodara Smart City initiatives aligned with smart city guidelines.
- Conducting feasibility studies and impact assessments.
- Promoting investment opportunities and liaising with potential investors.
Key deliverables include:
- Comprehensive project conceptualization reports.
- Investment promotion strategies and materials.
- Stakeholder engagement plans.
- Periodic progress reports.
Process flow:
- Submission of Expression of Interest.
- Shortlisting of qualified consultants.
- Technical evaluation and presentation.
- Final selection and empanelment.
- Contract signing and project commencement.
| Service Area | Description |
|---|---|
| Urban Planning | Strategic project conceptualization |
| Investment Promotion | Facilitating investor engagement |
| Project Management | Monitoring and reporting |
| Stakeholder Engagement | Public consultation and feedback |
Technical Specifications
Consultants should demonstrate technical capacity through:
- A dedicated team with expertise in urban planning, project management, and investment promotion.
- Use of advanced tools and software for project design and analysis.
- Proven methodologies for stakeholder engagement and feasibility studies.
Technical parameters:
- Team Composition:
- Urban Planner (Min. 3 years experience)
- Financial Analyst
- Stakeholder Engagement Specialist
- Software Tools:
- AutoCAD, GIS, MS Project
Sequential procedures:
- Submission of technical proposal.
- Technical evaluation by the committee.
- Shortlisting based on experience and methodology.
- Final approval and empanelment.
Financial Requirements
The estimated budget for consultancy services is detailed below:
| Cost Component | Estimated Cost |
|---|---|
| Professional Fees | ₹50 lakh |
| Travel & Accommodation | ₹5 lakh |
| Miscellaneous Expenses | ₹2 lakh |
Payment terms:
- 20% upon contract signing.
- 40% after submission of initial reports.
- 30% on project completion.
- 10% retention for post-implementation support.
All payments are subject to acceptance of deliverables and compliance with contractual terms.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Consultancy Services
Authority & Contact
Officer Inviting Bids
Chief Executive Officer
Bid Opening Authority
Chief Executive Officer
Address
Smart City Office, KHANDERAO MARKET BLDG., PALACE ROAD, VADODARA
Contact Details
6359643778
Authority Records
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Documents 4
Pressnote.pdf
TENDER_DOCUMENT
EoI Form.pdf
TENDER_DOCUMENT
Corrigendum.pdf
TENDER_DOCUMENT
VSCDL_Corrigendum_2.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a proven track record of at least 5 years in urban development consultancy.
✓ Must possess relevant experience in smart city projects, urban infrastructure, or investment promotion.
✓ Should hold valid registration and licenses as per Indian regulations.
✓ Demonstrate financial stability with average annual turnover of at least ₹10 crore over the last 3 years.
✓ Submit all required documents including company registration, tax compliance certificates, and past project references.
| Financial Criteria | Minimum Requirement |
|---|---|
| Annual Turnover | ₹10 crore for last 3 years |
| Experience in Smart City Projects | At least 2 completed projects |
| Certification | Valid ISO or equivalent certifications |
Note: Bidders must meet all criteria to qualify for the empanelment process.
Bidding Process
Process Timeline
28-08-2025 16:01
28-08-2025 16:05
Required Forms
Primary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender seeks to empanel qualified consultants to assist Vadodara Smart City Development Limited (VSCDL) and Vadodara Municipal Corporation (VMC) in project conceptualization, investment promotion, and urban development activities, aiming to enhance smart city initiatives in Vadodara.
Who can apply for this consultancy empanelment?
Eligible applicants include firms with at least 5 years of experience in urban planning, infrastructure development, or investment promotion, possessing relevant certifications, and a minimum annual turnover of ₹10 crore over the last three years.
What are the key stages of the bidding process?
The process involves registration on the e-Procurement portal, submission of technical and financial proposals by 26-08-2025, technical evaluation on 28-08-2025, followed by shortlisting and empanelment notification. Late submissions will be rejected, so timely compliance is essential.
What documents are required to participate?
Applicants must submit the tender fee proof, EMD proof, technical proposal, financial bid, and all supporting documents like registration certificates, past project references, and certifications. Download detailed documents from the official portal.
What is the estimated budget for this consultancy?
The estimated total cost is approximately ₹57 lakh, including professional fees, travel, accommodation, and miscellaneous expenses. Payments are structured in installments based on deliverables, with clear milestones outlined in the tender documents.
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Documents 4
Pressnote.pdf
TENDER_DOCUMENT
EoI Form.pdf
TENDER_DOCUMENT
Corrigendum.pdf
TENDER_DOCUMENT
VSCDL_Corrigendum_2.pdf
TENDER_DOCUMENT