Vadodara Municipal Tender for Annual Contract of JCB Spare Parts - Mechanical Equipment
Progress
This government tender issued by Vadodara Mahanagar Seva Sadan offers a significant opportunity for suppliers specializing in mechanical equipment and vehicle spare parts. The project involves establishing an Annual Rate Contract for the supply of genuine JCB spare parts for municipal vehicles and machinery. With an estimated value of INR 50 lakhs, the tender emphasizes quality, authenticity, and timely delivery. Bidders must meet strict eligibility criteria, including experience, financial stability, and compliance with technical standards. The process includes preliminary and commercial evaluation stages, with transparent procedures outlined for fairness. Participating companies should be well-versed in public sector procurement, OEM standards, and online bidding protocols. This tender is ideal for mechanical equipment suppliers, vehicle parts dealers, and contractors seeking to collaborate with Vadodara's municipal authorities to support urban infrastructure maintenance and development.
Scope Of Work
The scope of this tender includes:
- Provision of genuine JCB spare parts for vehicles and machinery used by Vadodara Municipal Corporation.
- Supply of spare parts as per the specifications detailed in the tender documents.
- Timely delivery of ordered items to the Central Workshop Department.
- Maintenance of quality standards as per manufacturer guidelines.
The process involves:
- Submission of technical and financial bids via the online portal.
- Preliminary evaluation based on submitted documents, including tender fee, EMD, and qualification documents.
- Commercial evaluation based on percentage rates offered.
- Final award to the successful bidder.
| Item Category | Description |
|---|---|
| Mechanical Equipment | JCB make vehicle spares |
| Quantity | As per requirement during contract period |
| Delivery Schedule | Within specified timelines after order placement |
| Quality Standards | Original manufacturer specifications |
- Contract Duration: 12 months from the date of award.
- Documentation: Bidders must submit all required documents as specified, including tender fee, EMD, and qualification proofs.
Technical Specifications
The technical specifications for the JCB spare parts include:
| Parameter | Specification |
|---|---|
| Compatibility | JCB vehicles and machinery |
| Material Quality | Original OEM standards |
| Certification | OEM certification and quality assurance |
| Delivery | As per schedule, with proper packaging |
Sequential process for technical compliance:
- Review specifications in tender documents.
- Submit technical datasheets along with bid.
- Undergo technical evaluation based on compliance.
- Successful technical evaluation leads to commercial evaluation.
All spare parts must meet the OEM standards to ensure durability and performance.
Financial Requirements
The estimated contract value is approximately INR 50,00,000. Bidders are required to quote their rates as a percentage discount or fixed price for the spare parts. The financial proposal should include:
| Cost Component | Details |
|---|---|
| Unit Price | As per item specifications |
| Total Cost | Calculated based on quantity |
| Payment Terms | 30 days after delivery and acceptance |
| Price Validity | Minimum 120 days from bid submission |
- Payment Schedule: Payments will be made after successful delivery, inspection, and acceptance of the spare parts.
- Bid Validity: The offer must remain valid for 120 days from the bid submission deadline.
- Bidders should ensure competitive pricing aligned with market standards.
Tender Data
Bid Details
Tender Type
Open
Sector
Local Administration
Tender Fee
₹4,000
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
12-10-2026 17:35:00
Document Download End
23-10-2026 16:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹50,00,000
Bid To RA
No
Item Category
Mechanical Equipment
Authority & Contact
Officer Inviting Bids
Executive Engineer, Central Workshop Department, Vadodara Municipal Corporation
Bid Opening Authority
Executive Engineer, Central Workshop Department, Vadodara Municipal Corporation
Address
CENTRAL WORKSHOP DEPT, NEAR OFFICE OF WARD 14, VADODARA MUNICIPAL CORPORATION
Contact Details
9662446458
Authority Records
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Documents 2
Terms and Condition of R C of pur of JCB make vehicle.pdf
TENDER_DOCUMENT
Pressnote of R C of pur of spares for JCB make vehicle.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
23-10-2026 16:01
29-10-2026 16:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY
TENDER FEE
RequiredEMD
RequiredTENDER PQ DOCUMENTS
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
- ✓ Must have valid registration and license to supply mechanical equipment, specifically JCB spare parts.
- ✓ Must submit the Tender Fee of INR 4,000.
- ✓ Must provide Earnest Money Deposit (EMD) as specified.
- ✓ Must submit Preliminary Qualification Documents including relevant certifications.
- Financial stability: Bidders should demonstrate a minimum average annual turnover of INR 50 lakhs over the last 3 years.
- Experience: Proven track record of supplying JCB spare parts or similar mechanical equipment to government agencies or large organizations.
| Qualification Requirement | Details |
|---|---|
| Minimum Turnover | INR 50 lakhs (last 3 years) |
| Valid License | Yes |
| Experience | At least 2 similar projects in last 3 years |
| Certification | Valid ISO or equivalent quality certifications |
- Note: Bidders must comply with all eligibility criteria to qualify for further evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this Vadodara government tender?
This tender aims to establish an Annual Rate Contract for the supply of JCB spare parts for municipal vehicles and machinery. It ensures the procurement of genuine OEM parts from JCB India Ltd. or authorized dealers, facilitating maintenance and operational efficiency for Vadodara's municipal fleet.
Who is eligible to participate in this tender?
Eligible bidders must have:
- Valid registration and license for supplying mechanical equipment,
- Proven experience in supplying JCB spare parts,
- Minimum INR 50 lakhs annual turnover,
- Valid ISO or equivalent certifications,
- Submit the tender fee of INR 4,000 and EMD as specified.
Ensure all eligibility criteria are met to qualify for evaluation.
What are the key dates and deadlines for this tender?
The key dates include:
- Bid Submission Start: 12-10-2026 at 17:35
- Bid Submission End: 23-10-2026 at 16:00
- Bid Opening: 23-10-2026 at 16:01
- Evaluation Completion: 29-10-2026
- Contract Award: Expected by 30-10-2026
All submissions must be completed before the deadlines to be considered.
How can I submit my bid and what are the documentation requirements?
Bidders must register on the official e-procurement portal and upload all required documents, including:
- Tender fee proof
- EMD proof
- Qualification documents
- Technical datasheets
- Price bid in the prescribed format
Bids must be submitted electronically before the deadline. Physical submissions are not accepted.
What are the evaluation criteria and how is the winner selected?
Evaluation is based on:
- Technical compliance (40%)
- Price competitiveness (40%)
- Experience and credentials (20%)
Bidders must score at least 70% in technical evaluation. The highest combined score in technical and financial assessments will determine the successful bidder. Transparency and adherence to criteria are assured.