Vadodara Urban Homeless Shelters Tender for Operation & Maintenance - DAY-NULM
Progress
This government tender issued by Vadodara Mahanagar Seva Sadan offers an opportunity for organizations to bid for the operation and maintenance of shelters for urban homeless populations under the DAY-NULM scheme. The project aims to enhance urban social infrastructure by providing safe, hygienic, and accessible shelter facilities across Vadodara city. Bidders must meet specific eligibility criteria, including experience, financial stability, and technical competence. The tender process involves online submission of technical and financial bids, with evaluation based on quality, cost, and experience. The project duration is 24 months with an estimated value of INR 35.89 million. Interested organizations should review the detailed tender documents, ensure compliance with all terms, and participate in the scheduled bidding process to contribute to urban social welfare initiatives.
Scope Of Work
• Operation & Maintenance of Shelters: Oversee daily operations, ensure safety, hygiene, and comfort for residents.
• Facility Management: Regular upkeep, repairs, and infrastructure maintenance of shelter facilities.
• Resident Management: Registration, assistance, and support services for urban homeless individuals.
• Reporting & Documentation: Maintain detailed records of activities, incidents, and service delivery metrics.
- Preparation Phase: Review tender documents, procure necessary certifications, and organize documentation.
- Submission of Bids: Submit technical and financial proposals via the designated online portal before the deadline.
- Evaluation & Selection: Bids will be evaluated based on eligibility, technical competence, and financial viability.
- Contract Award: Successful bidder will be notified, and contract signing will follow.
- Implementation & Monitoring: Execute the scope of work, with periodic reviews and compliance checks.
| Specification | Details |
|---|---|
| Duration | 24 months |
| Estimated Cost | INR 35,886,728 |
| Location | Various areas in Vadodara |
| Contact | Vadodara Mahanagar Seva Sadan |
| Tender Fee | INR 5000 |
| Completion Period | 24 months |
• Key Deliverables: Operation of shelters, resident support, infrastructure maintenance, compliance reports, and community engagement.
• Standards & Regulations: Adherence to municipal and national guidelines for urban shelter management.
Technical Specifications
| Parameter | Specification |
|---|---|
| Shelter Capacity | Varies based on location, minimum 50 residents |
| Infrastructure | Basic amenities including sanitation, water, electricity |
| Security | 24/7 security arrangements |
| Maintenance | Regular cleaning, repairs, and safety checks |
| Technology | Digital record-keeping and reporting systems |
Sequential Process:
- Site assessment and preparation.
- Infrastructure setup and safety compliance.
- Staff recruitment and training.
- Resident registration and onboarding.
- Daily operational activities.
- Periodic reporting and audits.
Financial Requirements
The total estimated budget for this project is INR 35,886,728, which includes operational costs, infrastructure maintenance, and staff wages. Bidders are required to submit a detailed financial proposal with a clear cost breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Infrastructure Setup | 10,000,000 |
| Staff Wages | 15,000,000 |
| Maintenance & Utilities | 5,000,000 |
| Miscellaneous & Contingency | 5,886,728 |
Payment will be made in installments based on milestones achieved, with a final settlement after project completion. The bid must include a comprehensive financial plan aligned with the tender guidelines. The minimum bid security or EMD is to be provided as per the specified amount, and the bid validity period is 120 days from submission.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹5,000
Contract Form
Fixed-rate
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
10-10-2026 00:00:00
Document Download End
17-10-2026 15:22:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹3,58,86,730
Bid To RA
No
Item Category
Manpower Supply
Authority & Contact
Officer Inviting Bids
health officer
Bid Opening Authority
health officer
Address
khanderao market, raj mahal road vadodara
Contact Details
9099025929
Authority Records
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Documents 2
2627_472.pdf
TENDER_DOCUMENT
new tender in gujarati 06102026.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
23-10-2026 12:00
23-10-2026 13:00
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
price
Price Bid Form
Library-Secured
Required Documents
Stage - preliminary stage
all other required documents as per tender details
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid registration and licensing as per local government regulations.
✓ Proven experience in managing urban shelters or similar social infrastructure projects.
✓ Demonstrated financial stability with a minimum average annual turnover of INR 10 million over the past three years.
✓ Submission of all required documents as specified in the tender, including technical credentials, financial statements, and relevant certifications.
✓ Mandatory: Bidder must possess a valid Digital Signature Certificate (DSC) compliant with IT Act-2000.
| Qualification | Minimum Requirement |
|---|---|
| Registration & License | Valid registration under local authorities |
| Experience | At least 3 years in shelter management or social infrastructure |
| Financial Stability | Average annual turnover of INR 10 million for last 3 years |
| Certification | Valid Digital Signature Certificate (DSC) |
| Documents | Complete set of all required documents as per tender guidelines |
✓ Bidders must not have any pending legal cases or violations related to previous projects.
✓ Compliance with all municipal, state, and central government regulations is mandatory.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is October 19, 2026, at 12:00 PM. Bidders must upload all required documents and proposals before this time, as late submissions will not be accepted.
What are the eligibility criteria for bidders?
Eligible bidders must have valid registration, proven experience in shelter management, a minimum annual turnover of INR 10 million over the last three years, and possess a valid Digital Signature Certificate (DSC). All required documents must be submitted as per tender guidelines.
How will the evaluation process be conducted?
Bids will be evaluated based on technical competence (50%), financial offer (30%), and past experience (20%). Minimum technical scores of 70% are required for qualification. The highest scoring bid will be awarded the contract.
Is there any training available for online bidding?
Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the online bidding platform, document submission, and compliance requirements.
What is the scope of work for this tender?
The scope includes operation and maintenance of urban homeless shelters, infrastructure upkeep, resident management, safety compliance, and periodic reporting over a period of 24 months. Detailed specifications are available in the tender documents.