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Vadodara Water Distribution Pumping & Equipment Maintenance Tender 2025

Bid Publish Date

10-Jul-2025, 12:35 pm

Bid End Date

28-Jul-2025, 10:30 am

EMD

₹4,92,036

Value

₹2,46,01,792

Location

VADODARA , GUJARAT

Progress

Issue10-Jul-2025, 12:35 pm
AwardPending
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Tender Type

Open

Sector

Local Administration

Tender Fee

₹10,000

Contract Form

Works

Completion Period

60  Months

Currency Type

Single

Categories 11

EQUIPMENT OVER HEAD TANK WATERING FACILITY MECHANICAL EQUIPMENT WATER DISTRIBUTION MACHINERY WATER LEVEL RECORDER WATER TANKER HIRING WATER PIPE LINE LIFT IRRIGATION PUMPING MACHINEY

This government tender from Vadodara Mahanagar Seva Sadan offers an exciting opportunity for experienced contractors to undertake operation and maintenance of water pumping machinery, electrical systems, and mechanical equipment at the Sayajipura Water Distribution Station. Spanning five years, the project aims to ensure reliable water supply for Vadodara residents. The tender emphasizes quality, timely execution, and compliance with safety standards. Bidders must meet specific eligibility criteria, including experience, financial stability, and valid digital certificates for online submission. With an estimated project value of approximately INR 24.6 crore, this tender invites qualified water infrastructure companies, electrical contractors, and mechanical service providers to participate. The process involves download of tender documents, online bid submission, and evaluation based on technical and financial criteria. Successful bidders will contribute to enhancing Vadodara’s water distribution network and ensuring sustainable water management for the city.

Scope Of Work

The scope includes:

  • Operation & Maintenance of Pumping Machinery at Sayajipura Water Distribution Station.
  • Electrical & Mechanical Equipment Management, including motors, pumps, valves, and junction work.
  • Preventive and Corrective Maintenance to ensure optimal performance.
  • Monitoring and reporting of system performance.
  • Emergency repairs and system upgrades as required.

The process involves:

  1. Initial inspection and assessment of existing equipment.
  2. Routine maintenance scheduling based on manufacturer guidelines.
  3. Troubleshooting and repairs during operational failures.
  4. Documentation and reporting of maintenance activities.
  5. Compliance with safety standards and government regulations.
Equipment Type Maintenance Frequency Key Specifications
Pumps Monthly & as needed Capacity: 500-2000 LPM
Electrical Systems Quarterly Voltage: 415V, 3-phase
Mechanical Components Bi-annual Material: Stainless Steel

The contractor must ensure minimal downtime and adhere to safety protocols throughout the project duration.

Technical Specifications

The technical specifications include:

Parameter Requirements
Pump Capacity 500-2000 LPM
Voltage 415V, 3-phase
Material Stainless Steel, Cast Iron
Control System Automated PLC-based controls
Power Backup Diesel Generator backup for 24 hours

Procedures:

  • Conduct initial system assessment.
  • Prepare maintenance schedules.
  • Perform routine and emergency repairs.
  • Maintain detailed logs of activities.
  • Ensure compliance with IS standards and safety norms.

Financial Requirements

The estimated project cost is approximately INR 24.6 crore. The bid security deposit (EMD) is INR 4,92,036. The payment terms are:

Payment Schedule Details
Mobilization Advance 10% upon contract signing
Progress Payments Based on milestones achieved
Final Payment After project completion and acceptance

Bidders must submit a detailed financial proposal along with their technical bid, ensuring transparency and compliance with the tender guidelines.

Documents 2

Press Note sayajipura ajwa tank o and m and Ward-5 n 14 09.07.2025.pdf

TENDER_DOCUMENT

Sayajipura OHT O and M draft tender July 2025.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid registration and license for water infrastructure maintenance.
✓ Proven experience in operating and maintaining water pumping and electrical-mechanical systems.
✓ Financial turnover of at least INR 10 crore in the last three years.
✓ Submission of EMD of INR 4,92,036 along with tender documents.
✓ Attach scan copies of:

  • Tender fee payment proof.
  • EMD payment receipt.
  • All other documents as per tender terms.
Financial Criteria Details
Minimum Annual Turnover INR 10 crore
EMD Amount INR 4,92,036
Validity of Bid 120 days

Important: Bidders must possess valid digital certificates for online submission and meet all eligibility conditions to qualify.

Bidding Process

Process Timeline

1. Primary Stage

30-07-2025 16:30

2. Commercial Stage

Required Forms

Primary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Primary Stage

1

attach scan copy of tender fee

Required
2

attach scan copy of emd

Required
3

attach scan copy of other documents as per tender terms and conditions

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes operation and maintenance of pumping machinery, electrical and mechanical equipment, valve junction work, and system monitoring at Sayajipura Water Distribution Station for five years. Bidders must ensure preventive, corrective, and emergency repairs, adhering to safety and quality standards.

What are the eligibility criteria to participate?

Eligible bidders must have:

  • Valid registration and licenses.
  • Experience in water infrastructure maintenance.
  • Minimum INR 10 crore annual turnover.
  • Submission of EMD of INR 4,92,036.
  • Valid digital certificates for online bidding.
  • All required documents as specified in the tender notice.
How can I submit my bid?

Bids must be submitted online via the NPROCURE portal. Bidders need to upload all required documents, including tender fee proof, EMD receipt, and technical details. The portal provides step-by-step guidance, and bidders are encouraged to attend free training sessions organized by (n)Code Solutions for smooth submission.

What is the deadline for bid submission?

The last date for bid submission is 28th July 2025 at 4:00 PM. Bids submitted after this deadline will not be accepted. Ensure all documents are uploaded correctly and bid validity is maintained for 120 days from submission date.

What are the key evaluation criteria?

Bids will be evaluated based on:

  • Technical competence and experience (50%)
  • Financial proposal (30%)
  • Past performance and approach (20%)
    Minimum qualifying marks are 50% in technical evaluation. The contract will be awarded to the most qualified and cost-effective bidder.