Vadodara Water Distribution Pumping Equipment Maintenance Tender - 5-Year Operation Contract
Progress
Tender Type
Open
Sector
Local Administration
Tender Fee
₹10,000
Contract Form
Works
Completion Period
60 Months
Currency Type
Single
Categories
11
This government tender offers an excellent opportunity for experienced contractors to undertake operation and maintenance of water pumping machinery and electrical-mechanical equipment at Vadodara's Ajwa Road Water Distribution Station. Spanning five years, the project aims to ensure reliable water supply through routine inspections, repairs, and preventive maintenance. The tender is part of Vadodara Municipal Corporation's efforts to enhance urban water infrastructure, contributing to public health and city development. Bidders must meet eligibility criteria, possess relevant experience, and submit their proposals electronically via the official portal. With an estimated project value of approximately ₹31.64 crore, this contract invites qualified firms to participate in a transparent bidding process, ensuring efficient water distribution for Vadodara residents.
Scope Of Work
The selected contractor will be responsible for the following:
- Operation & Maintenance of Pumping Machinery: Regular operation, monitoring, and servicing of pumps to ensure efficient water flow.
- Electrical & Mechanical Equipment Maintenance: Routine checks, repairs, and preventive maintenance of electrical panels, motors, valves, and junction work.
- Valve Junction Work: Inspection, repair, and replacement of valves and junction components to prevent leakage and ensure proper distribution.
- Reporting & Documentation: Maintain detailed logs of operations, repairs, and inspections.
- Emergency Response: Immediate action in case of equipment failure or water supply disruptions.
The process involves:
- Daily operational checks.
- Weekly preventive maintenance.
- Monthly performance evaluation.
- Immediate response to breakdowns.
The contractor must ensure compliance with safety standards and environmental regulations. All work must be completed within the stipulated 60 months period, with minimal disruption to water supply.
| Item | Specification |
|---|---|
| Pump Capacity | As per existing station capacity |
| Electrical Supply | 415V, 3-phase, 50Hz |
| Mechanical Components | Pumps, valves, junctions |
| Maintenance Frequency | Daily, weekly, monthly |
| Reporting | Weekly reports to the department |
The contractor should also coordinate with municipal authorities for inspections and approvals.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Pump Type | Submersible or centrifugal pumps suitable for municipal water supply |
| Power Supply | 415V, 3-phase, 50Hz electrical system |
| Control Systems | Automatic control panels with remote monitoring capabilities |
| Mechanical Components | High-grade valves, junctions, pipes as per IS standards |
| Maintenance Tools | Standardized tools and equipment for routine and emergency repairs |
Sequential procedures involve:
- Initial assessment and setup.
- Routine operation and monitoring.
- Scheduled preventive maintenance.
- Emergency repairs and troubleshooting.
- Final reporting and documentation.
All equipment must adhere to IS standards and manufacturer specifications to ensure durability and efficiency.
Financial Requirements
The estimated project cost is approximately ₹31,64,20,400, covering labor, materials, equipment, and miscellaneous expenses. Payment will be made in installments based on milestones achieved, with a detailed schedule as follows:
| Payment Milestone | Percentage of Total Cost | Description |
|---|---|---|
| Initial Mobilization | 10% | After contract signing and mobilization |
| Mid-term Payment | 40% | Upon 50% completion of the project duration |
| Final Payment | 50% | After successful completion and acceptance |
All payments are subject to submission of valid invoices, work completion certificates, and compliance reports. The bidder must ensure transparency and timely submission of all financial documentation as per tender guidelines.
Documents 2
Press Note sayajipura ajwa tank o and m and Ward-5 n 14 09.07.2025.pdf
TENDER_DOCUMENT
Ajwa OHT O and M draft tender July 2025.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid digital certificates as per the Information Technology Act-2000 (Class-III) for electronic bidding.
✓ Proven experience in water pumping station operation and maintenance, with at least 3 similar completed projects in the last 5 years.
✓ Financial stability demonstrated through annual turnover of at least ₹10 crore in the last three financial years.
✓ Must possess valid licenses and certifications for electrical and mechanical maintenance.
✓ Attach scan copies of tender fee, EMD, and other relevant documents as specified.
| Criterion | Requirement |
|---|---|
| Tender Fee | ₹10,000 paid and proof attached |
| EMD | ₹6,32,841, with proof attached |
| Experience | Minimum 3 similar projects completed |
| Financial Turnover | Minimum ₹10 crore annually |
| Certifications | Valid electrical/mechanical licenses |
All bidders must meet the above criteria to qualify for participation.
Bidding Process
Process Timeline
30-07-2025 16:30
Required Forms
Primary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Primary Stage
attach scan copy of tender fee
Requiredattach scan copy of emd
Requiredattach scan copy of other documents as per tender terms and conditions
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this water distribution maintenance tender?
This tender involves operation and maintenance of pumping machinery, electrical and mechanical equipment, and valve junction work at the Ajwa Road Water Distribution Station in Vadodara for five years. Key activities include routine inspections, repairs, preventive maintenance, and emergency response to ensure reliable water supply. The project aims to optimize the functioning of water distribution infrastructure, contributing to urban water management and public health.
Who is eligible to bid for this tender?
Eligible bidders must possess a valid digital certificate as per the Information Technology Act-2000 (Class-III), have experience in water infrastructure maintenance with at least 3 similar projects completed in the last 5 years, and demonstrate a minimum annual turnover of ₹10 crore. Additionally, they must attach the required documents such as tender fee, EMD, and relevant licenses, ensuring compliance with all eligibility criteria listed in the tender notice.
What are the key technical specifications for this project?
The project requires submersible or centrifugal pumps compatible with municipal water systems, 415V electrical supply, and automatic control panels with remote monitoring. Mechanical components like valves and junctions must meet IS standards. The contractor must follow a sequential process: initial assessment, routine operation, scheduled preventive maintenance, emergency repairs, and detailed reporting, ensuring adherence to safety and environmental standards.
What is the bidding process and timeline?
Bidders should download the tender documents, submit tender fee and EMD by 28-07-2025, and upload their technical and financial proposals electronically before the deadline. The bid opening is scheduled for 30-07-2025 at 16:30. Ensure all documents are complete and submitted on time, as late submissions will be rejected. The evaluation process includes technical and financial assessments, leading to award based on highest combined score.
How is the tender evaluated and what are the criteria?
Evaluation is based on technical competence (50%), financial stability (30%), and compliance with technical specifications (20%). Bidders must meet minimum qualifying marks in each category. The process involves technical assessment of past projects, cost competitiveness, and adherence to specifications. The highest scoring bidder, who meets all criteria, will be awarded the contract, ensuring transparency and fairness.
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Documents 2
Press Note sayajipura ajwa tank o and m and Ward-5 n 14 09.07.2025.pdf
TENDER_DOCUMENT
Ajwa OHT O and M draft tender July 2025.pdf
TENDER_DOCUMENT