Vadodara Water Supply Tender for Operation & Maintenance of Pumping & Electrical Equipment
Progress
Tender Type
Open
Sector
Local Administration
Tender Fee
₹2,000
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Categories
12
This government tender from Vadodara Mahanagar Seva Sadan offers an exciting opportunity for experienced contractors to manage the operation and maintenance of water pumping and electrical systems at the Subhanpura Booster Station. The project spans 36 months with a project value of approximately ₹17.99 lakhs. Bidders must meet strict eligibility criteria, including experience, financial stability, and valid certifications. The tender involves comprehensive activities such as system operation, preventive maintenance, emergency repairs, and safety compliance, ensuring continuous water supply for Vadodara residents. The process is entirely online, with detailed procedures for bid submission, evaluation, and award. Key deadlines are in June 2025, and successful bidders will be part of a vital infrastructure project supporting urban water distribution. This tender is ideal for firms specializing in water infrastructure, electrical systems, and civil maintenance seeking government contracts in Gujarat.
Scope Of Work
The scope of work encompasses all activities necessary for the operation and maintenance of water pumping machinery, electrical and mechanical equipment, and valve junctions at the Subhanpura Booster Station. Key deliverables include:
- Regular operation of pumping machinery to ensure uninterrupted water supply
- Preventive and corrective maintenance of electrical and mechanical systems
- Inspection and servicing of valve junctions and pipelines
- Monitoring system performance and reporting
- Ensuring compliance with safety standards and government regulations
The process involves:
- Initial assessment and setup
- Routine daily operations
- Scheduled preventive maintenance
- Emergency repairs and troubleshooting
- Documentation and reporting
- Final inspection and handover
The work must adhere to the specifications outlined in the tender documents, available for download here and here. The contractor must ensure continuous water supply, system reliability, and safety compliance throughout the contract period.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Pumping Machinery | Must be capable of handling a flow rate of up to 500 LPS |
| Electrical Systems | 415V, 3-phase, compliant with IS standards |
| Mechanical Equipment | Pumps, valves, and junctions conforming to IS 1172 & IS 8623 |
| Control Systems | SCADA-enabled automation for remote monitoring |
Sequential procedures involve:
- Inspection of existing equipment
- Testing electrical and mechanical components
- Calibration and adjustments
- Routine operational checks
- Emergency response protocols
All equipment must meet the technical standards specified in the tender documents, ensuring durability, safety, and efficiency.
Financial Requirements
The estimated project cost is ₹17,99,859, with a bid security deposit (EMD) of ₹35,997. The financial bid should include detailed cost breakdowns covering:
| Cost Component | Approximate Amount |
|---|---|
| Equipment Maintenance | ₹10,00,000 |
| Consumables & Spares | ₹4,00,000 |
| Labour & Manpower | ₹3,00,000 |
| Miscellaneous Expenses | ₹99,859 |
Payment terms are structured as follows:
- 30% advance upon contract signing
- 40% after completion of 50% work milestones
- 30% after final inspection and approval
All payments are subject to submission of valid invoices and compliance with contractual conditions.
Documents 2
press note.pdf
TENDER_DOCUMENT
Tender for O and M of subhanpura booster.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a valid digital certificate for electronic bidding, issued by a licensed Certifying Authority of India.
✓ Must submit the following documents for primary stage evaluation:
- Scan copy of tender fee payment proof
- Scan copy of Earnest Money Deposit (EMD) of ₹35,997
- Other relevant documents as per tender terms
| Qualification Requirements |
|---|
| Minimum annual turnover of ₹50 lakhs in water supply or electrical maintenance projects in the last 3 years |
| Proven experience in water supply system operation and maintenance |
| Valid licenses and certifications for electrical/mechanical work |
| No pending legal or contractual disputes |
| Financial Criteria |
|---|
| Minimum average annual turnover: ₹50 lakhs |
| EMD amount: ₹35,997 |
Bidders must meet all eligibility criteria to qualify for the technical and financial evaluation phases.
Bidding Process
Process Timeline
25-06-2025 17:05
Required Forms
Primary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Primary Stage
attach scan copy of tender fee
Requiredattach scan copy of emd
Requiredattach scan copy of other documents as per tender terms and conditions
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this Vadodara water supply tender?
The scope includes operation and maintenance of pumping machinery, electrical and mechanical equipment, and valve junctions at the Subhanpura Booster Station. Bidders are responsible for routine operations, preventive and corrective maintenance, system monitoring, and ensuring continuous water supply for 36 months. Detailed specifications are available in the tender documents linked here and here.
Who is eligible to participate in this water project tender?
Eligible bidders must have:
- Valid Digital Certificates issued by authorized certifying authorities
- Experience in water supply or electrical maintenance projects
- Minimum annual turnover of ₹50 lakhs in the last 3 years
- No pending legal disputes
- Submit required documents including tender fee, EMD of ₹35,997, and other relevant certifications.
Refer to the eligibility criteria section for detailed requirements.
What are the key dates and deadlines for the tender process?
Important deadlines include:
- Bid Submission Start: 09-06-2025 at 12:30 PM
- Bid Submission End: 23-06-2025 at 1:00 PM
- Bid Opening: 23-06-2025 at 1:00 PM
- Primary Evaluation: 25-06-2025
- Contract Award: 26-06-2025
Ensure all documents are submitted before the deadline to avoid disqualification. The complete schedule is detailed in the tender notice.
How can I get assistance or more information about this tender?
Interested bidders can contact the Vadodara Mahanagar Seva Sadan at:
| Contact Person | Executive Engineer, Water Works (Ele./Mech./Distribution) Department |
|---|---|
| Address | Room no 210, Second Floor, Khanderao Market Building, Rajmahal Road, Vadodara-390001 |
| Phone | 9925016052 |
| [email protected] |
Additionally, free training sessions are held every Saturday at (n)code Solutions, Ahmedabad. For technical support regarding digital certificates or bid submission, contact (n)Procure support at +91-79-40007517.
What are the main terms and conditions for participating in this tender?
Participants must download the tender documents free of cost from the official portal. All bids must be submitted electronically via the nProcure platform, with no physical submissions accepted. Bidders are required to have a valid Digital Certificate for signing bids. A vendor training camp is organized weekly to assist bidders. The contract involves 36 months of operation and maintenance, with payments linked to milestone achievements. All terms, including safety, compliance, and documentation, are detailed in the tender's general terms & conditions available in the tender documents.
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Documents 2
press note.pdf
TENDER_DOCUMENT
Tender for O and M of subhanpura booster.pdf
TENDER_DOCUMENT