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Open State Governments & UT NPROCURE

Vapi Municipal Corporation Tender for Road Sweeping & Litter Collection Services 5-Year Contract

Bid Publish Date

02-May-2025, 1:00 pm

Bid End Date

23-May-2025, 11:30 am

EMD

₹24,00,000

Value

₹8,00,00,000

Location

VAPI , GUJARAT
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Progress

Issue02-May-2025, 1:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹17,700

Contract Form

Service

Completion Period

12  Months

Currency Type

Single

Categories 10

SWEEPING MACHINE TECHNICAL SERVICES FUME HOODS VEHICLE SERVICES ARNO STARTING CONTACTOR POWER MACHINE WATER LEVEL RECORDER APFC PANEL

Vapi Municipal Corporation has issued a public tender for supply, operation, and maintenance of modern road sweeping machines and litter pickers in Vapi city. This 5-year contract aims to significantly improve urban sanitation, environmental health, and waste management standards. Qualified service providers with proven experience and technical capability are invited to submit their bids through the official online portal. The project involves delivering, testing, and operating advanced equipment, with strict adherence to technical, safety, and environmental standards. The total estimated value is around INR 80 million, with detailed eligibility and documentation requirements. This opportunity is ideal for companies specializing in municipal sanitation services, waste collection equipment, and urban environmental solutions. Bidders must comply with all procedural and legal norms to participate in this transparent and competitive process, contributing to sustainable city development in Vapi.

Scope Of Work

The selected service provider will be responsible for:

  • Supplying 1 truck-mounted mechanical road sweeping machine and 2 vehicle-mounted litter pickers.
  • Ensuring delivery, installation, and testing of equipment at designated locations.
  • Conducting comprehensive operation & maintenance for the entire contract period of five years.
  • Performing regular cleaning and waste collection in specified areas of Vapi city.
  • Providing trained personnel for daily operation.
  • Maintaining equipment performance standards as per technical specifications.

The process includes:

  1. Delivery and installation of equipment.
  2. Testing and commissioning to ensure operational readiness.
  3. Routine maintenance and emergency repairs during the contract period.
  4. Reporting and documentation of operational activities.
Equipment Specifications
Truck-mounted road sweeper Designed for urban cleaning, eco-friendly, with adjustable brushes
Vehicle-mounted litter picker Capable of collecting diverse waste types, with capacity for high-volume waste

Bidder must ensure compliance with all technical and safety standards, and provide necessary operational training to staff.

Technical Specifications

The equipment must conform to the following technical parameters:

Parameter Specification
Truck-mounted sweeper Capacity: Minimum 3 cubic meters, Fuel-efficient engine, Eco-friendly emission standards
Litter pickers Capacity: Minimum 1000 kg waste collection, Equipped with hydraulic lifting
Power Supply Electric or diesel-powered, compliant with environmental norms
Maintenance Easy access for servicing, availability of spare parts

Sequential procedures include:

  1. Delivery of equipment.
  2. Testing for operational efficiency.
  3. Certification of compliance.
  4. Regular maintenance as per manufacturer guidelines.

The bidder must ensure all equipment meets the specified standards and safety norms, with documentation provided for verification.

Financial Requirements

The total estimated project cost is approximately INR 80 million. The financial bid should include a detailed breakdown:

Cost Component Amount (INR)
Equipment procurement 50 million
Installation & commissioning 10 million
Operation & maintenance (5 years) 15 million
Contingency & miscellaneous 5 million

Bid security deposit (EMD): INR 24,00,000 to be submitted along with bid. Payment terms include:

  • Advance payment upon contract signing.
  • Milestone payments based on delivery and testing phases.
  • Final payment after successful completion of each year’s operational period.

Bidders must adhere to the financial norms and submit all documents supporting their financial capacity and bid validity for 120 days from the bid opening date.

Additional Tender Data

Commercial Details

Bid To RA

No

Item Category

Services

Authority & Contact

Officer Inviting Bids

Deputy Municipal Commissioner

Bid Opening Authority

Deputy Municipal Commissioner

Address

Vapi Municipal Corporation

Contact Details

[email protected]

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Documents 1

02-05.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid GST registration and PAN card.
✓ Must possess valid EPF and ESI registration certificates.
✓ Must submit proof of financial solvency, including last three years' turnover certificates certified by a Chartered Accountant.
✓ Must have experience in similar municipal or government projects with references.
✓ Must provide EMD of INR 24,00,000 along with bid.
✓ Must submit tender fee of INR 17,700.

Qualification Criteria Minimum Requirement
Turnover (last 3 years) INR 20 million annually
Experience At least 3 similar projects completed in the last 5 years
Technical Capability Proven ability to operate and maintain road sweeping and litter collection equipment
Legal Compliance Valid licenses, registrations, and certifications as per government norms

Bidders must meet all the above criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

27-05-2025 12:15

2. Commercial Stage

27-05-2025 12:39

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach scan copy of Tender Fee Document.

Required
2

Kindly Attach scan copy of Tender EMD Document.

Required
3

Kindly Attach scan copy of Bank Solvency

Required
4

Kindly Attach scan copy of EPF Certificate

Required
5

Kindly Attach scan copy of CA certify last three years turn over certificate

Required
6

Kindly Attach scan copy of GST Registration Document.

Required
7

Kindly Attach scan copy of PAN Card

Required
8

Kindly Attach Scan Copy of ESIC Registration Certificate under Act 1948 (Mandatory)

Required
9

Kindly Attach Scan Copy of Professional Tax (EC & RC) Registration Certificate (Mandatory)

Required
10

Kindly Attach Scan Copy of Shop Establishment & Registration Certificate(Mandatory)

Required
11

Kindly Attach Scan Copy of Annexures as per RFP

Required
12

Kindly Attach Scan Copy of Signed RFP document

Required
13

Kindly Attach Scan Copy of Signed Work experience

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to select a qualified service provider to supply, operate, and maintain truck-mounted mechanical road sweepers and vehicle-mounted litter pickers in Vapi city for five years, enhancing urban cleanliness and waste management standards.

What are the key eligibility criteria for bidders?

Bidders must have valid GST, PAN, EPF, and ESIC registrations, demonstrate financial stability with last three years' turnover exceeding INR 20 million annually, and possess experience in similar municipal projects. They must also submit the EMD of INR 24 lakh and relevant supporting documents.

How can I participate in the bidding process?

Interested bidders should download the tender documents online, prepare technical and financial bids, and submit electronically via the nProcure platform before the deadline of 23rd May 2025, 5:00 PM. Bids will be opened publicly on 27th May 2025 at Vapi Municipal Corporation.

What technical standards must the equipment meet?

The road sweeping machine must have a minimum capacity of 3 cubic meters, be eco-friendly, and comply with emission norms. The litter pickers should handle at least 1000 kg waste, with hydraulic lifting. Equipment must be easy to maintain and fit for urban sanitation.

What is the evaluation criteria for selecting the winning bid?

Bids will be assessed based on technical compliance (50%), financial bid (30%), and past project experience (20%). Bidders must meet minimum thresholds to qualify, with highest total score determining the winner.

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