Vapi Municipal Corporation Outsourcing Sanitation & Waste Transport Services Tender
Progress
Vapi Municipal Corporation in Gujarat is inviting bids for an outsourcing contract to provide comprehensive sanitation, cleaning, sweeping, and waste transportation services in the East Zone. This service tender aims to improve urban cleanliness and waste management efficiency in line with Solid Waste Management Rules 2016. The project involves deploying trained sanitation workers, providing a fleet of vehicles, and ensuring hygienic waste disposal over a 12-month period. With an estimated contract value of INR 90 million, this opportunity is ideal for experienced waste management companies with proven capabilities in municipal projects. Bidders must submit their proposals electronically by April 30, 2025, via the official portal. The tender emphasizes compliance, environmental standards, and operational excellence, offering a significant opportunity to contribute to sustainable urban development in Gujarat.
Scope Of Work
The selected service provider will be responsible for:
- Deploying trained sanitation, cleaning, and sweeping workers for daily operations in the East Zone of Vapi.
- Providing a fleet of suitable vehicles for waste collection, transportation, and disposal.
- Ensuring adherence to the Solid Waste Management Rules 2016 and local regulations.
- Maintaining cleanliness and hygiene standards across designated zones.
- Coordinating with Vapi Municipal Corporation for waste collection schedules.
The key deliverables include:
- Daily sanitation and sweeping services in specified zones.
- Collection, transportation, and disposal of solid waste.
- Proper maintenance and operation of vehicles.
- Documentation and reporting of waste management activities.
The process involves:
- Mobilization of manpower and vehicles upon contract award.
- Implementation of daily sanitation and waste collection routines.
- Regular monitoring and reporting to municipal authorities.
- Ensuring compliance with environmental and safety standards.
| Vehicle Type | Capacity | Quantity |
|---|---|---|
| Garbage Truck | 10-15 Ton | As per zone needs |
| Utility Vehicles | 2-3 Ton | As required |
The service provider must ensure availability of vehicles with valid registration and insurance, equipped with GPS tracking for monitoring.
Technical Specifications
Vehicles must meet the following technical standards:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Garbage trucks, utility vehicles suitable for waste transport |
| Capacity | 2-15 Ton depending on vehicle category |
| Certification | Registered, insured, and fitted with GPS tracking |
| Maintenance | Regular servicing as per manufacturer guidelines |
| Environmental Norms | Compliant with emission standards applicable in Gujarat |
Sequential process for vehicle deployment:
- Vehicle procurement and registration.
- Inspection and certification.
- Deployment to designated zones.
- Continuous monitoring and maintenance.
Bidders should ensure all vehicles are compliant with local transportation and environmental regulations and equipped with necessary safety features.
Financial Requirements
The total estimated budget for this project is approximately 90 million INR. The financial proposal should include detailed cost breakdowns covering manpower wages, vehicle leasing or procurement, fuel, maintenance, and administrative expenses. Payment terms are linked to milestone achievements, with progress payments scheduled monthly. The bid must specify the total bid amount, inclusive of all taxes and levies. The successful bidder will be required to furnish a performance security equivalent to 10% of the contract value. The contract duration is 12 months, with options for renewal based on performance and compliance. Bidders must submit their financial proposals electronically via the official portal by the specified deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹17,700
Contract Form
Service
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
22-04-2025 12:30:00
Document Download End
30-04-2025 17:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
Deputy Municipal Commissioner
Bid Opening Authority
Deputy Municipal Commissioner
Address
Vapi Municipal Corporation
Contact Details
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Documents 1
East Zone RFP (3) (2)_compressed (1).pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
01-05-2025 12:15
01-05-2025 12:39
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Kindly Attach scan copy of Tender Fee Document.
RequiredKindly Attach scan copy of Tender EMD Document.
RequiredKindly Attach scan copy of Bank Solvency
RequiredKindly Attach scan copy of EPF Certificate
RequiredKindly Attach scan copy of Latest Income Tax Return
RequiredKindly Attach scan copy of GST Registration Document.
RequiredKindly Attach scan copy of PAN Card
RequiredKindly Attach Scan Copy of ESIC Registration Certificate under Act 1948 (Mandatory)
RequiredKindly Attach Scan Copy of Professional Tax (EC & RC) Registration Certificate (Mandatory)
RequiredKindly Attach Scan Copy of Labour License Certificate under Act 1970 (Mandatory)
RequiredKindly Attach Scan Copy of Shop Establishment & Registration Certificate(Mandatory)
RequiredKindly Attach Scan Copy of Annexures as per RFP
RequiredKindly Attach Scan Copy of Signed RFP document
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
- ✓ Must have valid registration and licenses for waste management services.
- ✓ Proven experience in municipal sanitation and waste transportation projects.
- ✓ Financial stability with an average annual turnover of at least 30 million INR over the last 3 years.
- ✓ Demonstrated compliance with environmental and safety regulations.
- ✓ Ability to deploy trained manpower and maintain operational efficiency.
| Qualification Criteria | Requirement |
|---|---|
| Financial Turnover | Minimum 30 million INR/year for last 3 years |
| Experience | At least 3 similar projects completed in urban sanitation |
| Certifications | Valid licenses under Solid Waste Management Rules 2016 |
| Technical Capability | Adequate fleet of vehicles and trained staff |
| Legal Compliance | No pending legal cases related to environmental violations |
Note: Bidders must submit relevant documents supporting these criteria along with their proposals.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The final date for bid submission is April 30, 2025, at 5:00 PM. Bidders must upload all required documents and proposals before this deadline via the official online portal. Late submissions will not be entertained.
What are the eligibility criteria to participate in this tender?
**Eligible bidders must:
- Have valid licenses and registration for waste management services.**
- Demonstrate experience with at least 3 similar municipal projects.
- Maintain an annual turnover of at least 30 million INR over the past 3 years.
- Possess the necessary fleet of vehicles with valid registration and insurance.
- Comply with environmental and safety regulations.
Supporting documents must be submitted along with the bid to verify eligibility.
How will the evaluation of bids be conducted?
**Bids will be evaluated based on:
- Technical capability and experience (50%)
- Financial proposal (30%)
- Compliance with technical specifications (10%)
- Past performance and references (10%)
Minimum technical score required is 70%.** The evaluation committee will review all submissions and select the most suitable bid based on combined technical and financial scores.
What technical standards must vehicles meet?
**Vehicles must meet the following standards:
- Be registered, insured, and fitted with GPS tracking.**
- Have a capacity ranging from 2 to 15 tons depending on the vehicle type.
- Comply with emission norms applicable in Gujarat.
- Be maintained regularly as per manufacturer guidelines.
- Be suitable for waste collection and transportation in urban environments.
Bidders should ensure all vehicles are compliant before deployment.
What are the payment terms for this contract?
Payment will be made based on milestone achievements, with monthly progress payments covering manpower wages, vehicle operation, and maintenance costs. The total bid amount should include all taxes and levies. A performance security of 10% of the contract value will be required. Payments will be processed after approval of submitted reports and compliance checks.