Vapi Municipal Corporation Sound System Supply & Installation Tender 2026
Progress
Vapi Municipal Corporation is inviting qualified contractors to bid for a comprehensive Sound System and Microphone System installation at the Conference Hall. This government tender aims to enhance the audio-visual infrastructure for official meetings, ensuring high-quality sound coverage and reliable operation. The project involves supply, installation, testing, and commissioning services, with a completion period of 2 months. Bidders must meet strict eligibility criteria, including experience with similar government projects, financial stability, and OEM certifications. The tender is open to experienced audio-visual system integrators and contractors with proven track records in public sector projects. The estimated project value is approximately INR 4,32,212, and the process is conducted through an open, transparent bidding process. Interested parties should review the detailed tender documents, ensure compliance with all requirements, and submit their proposals before the deadline of October 12, 2026. This opportunity offers a significant contract for reputable firms specializing in audio-visual infrastructure for government facilities.
Scope Of Work
The scope of work for this tender includes:
- Supply of all necessary audio equipment such as speakers, microphones, amplifiers, and related accessories.
- Installation of the sound system in the Conference Hall, ensuring optimal placement for sound clarity.
- Testing and commissioning of the entire system to meet specified performance standards.
- Training and handover to Vapi Municipal Corporation staff for operation and maintenance.
Key deliverables include:
- Complete set of audio and microphone equipment as per specifications.
- Fully installed and tested sound system ready for operational use.
- Documentation including user manuals and maintenance guidelines.
- Warranty coverage for three years on all installed equipment.
Process steps:
- Site survey and assessment.
- Supply of equipment as per technical specifications.
- Installation and configuration of the sound system.
- Testing for sound quality, coverage, and reliability.
- Final acceptance and training.
| Specification | Details |
|---|---|
| Power Output | Minimum 10,000 Watts |
| Microphone Types | Wireless and wired |
| Connectivity | HDMI, Bluetooth, Wi-Fi |
| Warranty Period | 3 Years |
The contractor must adhere to all safety and quality standards specified by Vapi Municipal Corporation.
Technical Specifications
The technical specifications for the sound system include:
| Parameter | Requirement |
|---|---|
| Power Output | ≥ 10,000 Watts |
| Microphone Types | Wireless (UHF/VHF), Wired |
| Connectivity | HDMI, Bluetooth, Wi-Fi |
| Coverage Area | Entire Conference Hall |
| Equipment Standards | ISO 9001 & ISO 14001 |
| Warranty | 3 Years on all equipment |
Sequential process:
- Conduct site survey.
- Prepare technical proposal.
- Supply and install equipment.
- Conduct testing and calibration.
- Obtain final approval and handover.
All equipment must comply with national and international safety standards and be compatible with existing infrastructure.
Financial Requirements
The estimated project cost is INR 4,32,212. The financial proposal should include a detailed breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Equipment Cost | 3,50,000 |
| Installation & Testing | 50,000 |
| Training & Documentation | 20,000 |
| Contingency & Miscellaneous | 12,212 |
Payment Schedule:
- 30% advance upon contract signing.
- 50% after installation and initial testing.
- 20% after final acceptance.
All payments are subject to submission of valid invoices and compliance with contractual terms.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹708
Contract Form
Works
Completion Period
2 Months
Currency Type
Single
Bid Submission Start
05-10-2026 19:00:00
Document Download End
12-10-2026 19:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹4,32,212
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
City Engineer, Vapi Municipal Corporation, Vapi
Bid Opening Authority
City Engineer, Vapi Municipal Corporation, Vapi
Address
Vapi Municipal Corporation, Nr.Vapi Town Police Station, Ta-Vapi, Dist-Valsad, Vapi-396191Vapi, PIN : 396191, Dist.: Valsad
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
1_SOUND_SYSTEM_OFFICE_2026-27.pdf
TENDER_DOCUMENT
Categories
10
Bidding Process
Process Timeline
19-10-2026 12:39
19-10-2026 12:45
Required Forms
Prelimanary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Prelimanary Stage
Attach Scan Copy of Tender Fee
RequiredAttach Scan Copy of Earnest Money Deposit EMD
RequiredAttach Scan Copy of Valid Bank Solvency Certificate of 20 percent of Estimated Amount with GST from any Nationalized or scheduled Bank
RequiredAttach Scan Copy of IT Returns of last three year with Balance Sheet & P L Statement
RequiredAttach Scan Copy of SUCCESSFUL EXPERIENCE At least one similar Completed work in Government Department having costing not less than the amount equal to 80 Percent of the estimated cost
RequiredOR Two similar Completed work in Government Department having costing not less than the amount equal to 50 Percent of the estimated cost
RequiredOR Three similar Completed work in Government Department having costing not less than the amount equal to 40 Percent of the estimated cost
RequiredAttach Scan Copy of PAN copy
RequiredAttach Scan Copy of GST Registration Certificate
RequiredAttach Scan Copy of OEM Authorization Certificate of Tender Item.
RequiredAttach Scan Copy of Warranty Certificate for Three Year of Entire Project Work On Contractor Letter Head on Basis of OEM
RequiredAttach Scan Copy of Bidder should submit the undertaking of Truthfulness of document & not black listed / ban for any works from any firm, Govt. or Semi Govt./PSU sector.
RequiredAttach Scan Copy of Tender Copy filled with necessary details with sign and Seal
Required
Eligibility Criteria
✓ Must have valid registration with relevant authorities and GST registration.
✓ Must submit a bid security deposit (EMD) of the estimated project cost.
✓ Must have experience in executing similar government projects, with at least one project of similar scope costing not less than 80% of the estimated value.
✓ Financial stability demonstrated through last three years' IT returns, balance sheets, and profit & loss statements.
✓ Must possess OEM authorization certificates for the equipment being supplied.
✓ Must provide a valid bank solvency certificate of at least 20% of the estimated project cost.
✓ Must submit a warranty certificate for three years on all equipment.
| Financial Criteria | Details |
|---|---|
| Minimum annual turnover | INR 10 Lakhs |
| Experience in similar projects | At least one project >= 80% of estimated cost |
| Validity of bid | 120 days |
| Certification | OEM authorization, GST, PAN |
Note: Non-compliance with eligibility criteria will lead to disqualification.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 12th October 2026 at 19:00 hours. Bidders must upload all required documents before this time to be considered.
What documents are required for eligibility?
Eligible bidders must submit:
- Tender fee receipt
- Earnest Money Deposit (EMD)
- Valid bank solvency certificate
- Last three years' IT returns with balance sheets
- Experience certificates of similar government projects
- GST registration, PAN, OEM authorization, warranty certificates, and an undertaking of document truthfulness.
All documents must be scanned and uploaded as per the tender guidelines.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), cost (30%), past performance (10%), and warranty/support (10%). Bidders must meet minimum technical thresholds to qualify for financial evaluation.
What is the scope of work for this tender?
The scope includes supply, installation, testing, and commissioning of the sound and microphone system at the Conference Hall. The work involves providing high-quality audio equipment, ensuring coverage, calibrating the system, and providing a three-year warranty. Final acceptance includes staff training and documentation.
Who can I contact for support or clarifications?
For support, contact Vapi Municipal Corporation at [email protected] or via phone at +91-79-40007517. For online bidding assistance, reach out to (n)code solutions at +91-79-40007517 or toll-free 73590 21663. Support sessions are available every Saturday from 4:00 to 5:00 PM.