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Open State Governments & UT NPROCURE

Vapi Municipal Corporation Tender for Development of Sports Facility at Chala, Gujarat

Bid Publish Date

19-Nov-2025, 5:00 pm

Bid End Date

08-Dec-2025, 5:00 pm

Value

₹2,14,80,890

Location

VAPI , GUJARAT
Generate Docs

Progress

Issue19-Nov-2025, 5:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹4,248

Contract Form

Fixed-rate

Completion Period

09  Months

Currency Type

Single

Categories 4

SPORTS FACILITY DEVELOPMENT CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE

The Vapi Municipal Corporation invites qualified contractors to participate in the development of a modern sports facility at Chala, Vapi, Gujarat. This government tender offers an excellent opportunity for civil engineering firms specializing in public infrastructure projects to contribute to community development. The project encompasses comprehensive civil works, including site preparation, construction, and installation of sports amenities, aligned with technical specifications provided in the tender documents. The procurement process is open to experienced bidders with proven track records in similar projects, ensuring quality and timely completion within a 9-month timeframe. The tender emphasizes transparency, compliance with eligibility criteria, and competitive pricing, making it ideal for reputed civil contractors seeking government projects in Gujarat. Interested bidders must adhere to the detailed scope, technical standards, and submission deadlines to qualify for this significant municipal development initiative.

Scope Of Work

• Site Preparation: Clearing, grading, and leveling the designated area for construction.
• Foundation Work: Laying foundations as per technical specifications.
• Structural Construction: Erecting sports infrastructure including courts, stands, and supporting structures.
• Installation of Amenities: Fencing, lighting, seating, and other sports-related facilities.
• Technical Compliance: All works must adhere to the specifications detailed in the tender documents, including technical drawings and standards.

The process involves:

  1. Review of Tender Documents: Bidders must thoroughly examine all technical and contractual requirements.
  2. Submission of Bid: Complete all forms and submit supporting documents before the deadline.
  3. Bid Opening and Evaluation: Conducted by Vapi Municipal Corporation on specified dates.
  4. Award of Contract: Successful bidder will be notified and required to commence work within stipulated timelines.
Specification Details
Estimated Cost 21,480,890 INR
Completion Period 9 Months
Location Chala, Vapi, Gujarat
Contract Form Fixed-rate

All civil works must meet the technical standards specified in the tender documents, including safety, durability, and environmental compliance.

Technical Specifications

Parameter Specification
Construction Material As per technical specifications in the tender documents
Structural Standards IS codes and technical guidelines
Site Conditions Leveling, drainage, safety standards
Equipment Machinery must meet safety and operational standards
Process Sequential site clearance, foundation, structure, amenities

Bidders must ensure all technical parameters align with the detailed specifications provided in the tender documents, including technical drawings and compliance standards. The process involves site assessment, procurement of materials, construction, and quality checks, following the prescribed sequence to ensure timely completion.

Financial Requirements

The estimated project cost is approximately 21.48 million INR, with a fixed contract rate. The financial bid must be submitted in the prescribed format, including detailed cost breakdowns. Payment terms are linked to project milestones, with an initial mobilization advance and subsequent payments upon completion of specified phases. Bidders must provide a bid security or EMD as per the tender guidelines, ensuring financial credibility. The total bid offer must remain valid for 120 days from the bid submission deadline. The project budget covers site development, construction, amenities, and compliance costs, with detailed cost components available in the tender documents.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Civil Works - Others

Authority & Contact

Officer Inviting Bids

Municipal Corporation City of Vapi, Vapi

Bid Opening Authority

Municipal Corporation City of Vapi, Vapi

Address

Vapi Municipal Corporation, Nr.Vapi Town Police Station, Ta-Vapi, Dist-Valsad, Vapi-396191Vapi, PIN : 396191, Dist.: Valsad

Contact Details

[email protected]

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Documents 7

1.NIT.pdf

TENDER_DOCUMENT

2.SBD.pdf

TENDER_DOCUMENT

3.Annexue-1 BOQ.pdf

TENDER_DOCUMENT

4.1 General Technical Specification.pdf

TENDER_DOCUMENT

4.2 General Electrical-Specification.pdf

TENDER_DOCUMENT

5.GR.pdf

TENDER_DOCUMENT

06 Layout Detail.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid registration certificate of appropriate class.
✓ Must submit Bid Document Fee and Bid Security / EMD.
✓ Must possess a GST Number and PAN Card.
✓ Must provide a Solvency Certificate of at least 20% of the tender amount from a scheduled or nationalized bank.
✓ Must submit a copy of Partnership Deed or Articles of Association.
✓ Power of Attorney (if applicable).
✓ Last five financial years' IT Returns.
✓ Proof of machinery and equipment ownership.
✓ Provident Fund (EPF) Certificate.
✓ Undertaking for engaging technical staff and machinery.
✓ Details of any ongoing litigations.
✓ Last 5-year turnover certified by CA for civil works.
✓ Evidence of completed civil works in last 5 financial years.
✓ Details of ongoing and tendered works, including supporting documents.
✓ Undertaking on compliance with tender clauses.
✓ Affidavit of eligibility.
✓ Completed Bid Form.
✓ Validity of bid for 120 days.
✓ Other documents as specified in the tender documents.

Criterion Requirement
Financial Stability Solvency Certificate, Last 5 Years Turnover
Experience Completed civil projects, ongoing works
Technical Capability Machinery, technical staff
Legal Standing Litigation details, affidavits

Bidding Process

Process Timeline

1. Prelimanary Stage

10-12-2025 12:39

2. Commercial stage

10-12-2025 12:45

Required Forms

Prelimanary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Prelimanary Stage

1

Bid Document Fee/Tender Fee

Required
2

Bid Security / EMD

Required
3

Registration Certificate of Appropriate Class

Required
4

GST Number and PAN card

Required
5

A Solvency Certificate of an 20 Percentage of the Tender Amount of Scheduled Bank or Nationalized Bank or Bank Approved for Government business

Required
6

Copy of Partnership Deed or Memorandum as well as Articles of Association

7

Power of Attorney (if Applicable)

8

Last Five Financial Year IT Return.

Required
9

Machineries and equipment

Required
10

Provident Fund ( EPF ) Certificate

Required
11

Undertaking for Engaging Technical Staff & Machineries

Required
12

Information regarding any litigation in which the applicant is involved

Required
13

Last 5-Years Turn Over (year wise) for Civil Engineering Works certified by CA (for Bid Capacity Evaluation)

Required
14

Details of civil engineering works completed in last 5 financial year (Bidder shall furnish all supporting documents such as experience certificate (in form 3A) issued by concerned department/authority)

Required
15

Details of “works on hand” and “works tendered by bidder, found lowest (L-1) & works likely to be awarded (for Bid Capacity Evaluation) (Bidder shall furnish all supporting documents such as work order, necessary certificates/ documents/information issued by concerned department/authority)

Required
16

Undertaking on statement of compliance of clause 3.2

Required
17

Affidavit

Required
18

Form of Bid

Required
19

Undertaking for bid Validity

Required
20

Other Necessary Documents as per SBD

Required

Form - Tender Fee Form

1

Tender Fee Document

Required

Form - Emd Fee Form

1

EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission for the Vapi sports facility project?

The bid submission deadline is 8th December 2025 at 17:00 IST. Bidders must upload all required documents before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Eligible bidders must submit:

  • Bid Document Fee and EMD
  • Registration Certificate
  • GST Number and PAN
  • Solvency Certificate
  • Last 5 years' IT Returns
  • Machinery & Equipment proof
  • Provident Fund Certificate
  • Experience certificates
  • Financial statements
  • Other supporting documents as detailed in the tender documents.
How can I obtain the tender documents and technical specifications?

Tender documents and specifications are available for free download from the official portal at the following links:

  • NIT.pdf
  • SBD.pdf
  • BOQ.pdf
  • Additional technical specifications are also available in linked documents on the portal.
What is the evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on:

  • Technical competence (40%)
  • Cost effectiveness (30%)
  • Experience in similar civil projects (20%)
  • Eligibility compliance (10%)
    A minimum score in each category is required. The evaluation emphasizes quality, experience, and competitive pricing to ensure the best value for the government.
Are there any training or support services available for bidders unfamiliar with e-procurement?

Yes, a free vendor training camp is organized every Saturday from 4:00 to 5:00 PM at (n)code Solutions, Ahmedabad. Bidders are encouraged to attend to familiarize themselves with the e-procurement platform and bidding procedures. Support is also available via email at [email protected] or by calling the support team at +91-79-40007517, 40007514, 40007515.

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