Tender for Operation & Maintenance of Vapi Municipal Swimming Pool - Gujarat Government
Progress
The Vapi Municipal Corporation in Gujarat is inviting qualified contractors to bid for the operation and maintenance of its public swimming pool. This government tender aims to enhance recreational infrastructure, promote sports activities, and ensure safe, hygienic swimming facilities for the local community. The project offers an excellent opportunity for companies specializing in public facility management, sports infrastructure, and municipal services to contribute to urban development initiatives. Bidders must meet strict eligibility criteria, including experience, legal compliance, and financial stability, and submit their bids via the NProcure portal before the deadline. The contract involves comprehensive management, safety protocols, water quality control, and customer service. With a bid validity of 180 days, this tender aligns with Gujarat’s urban development goals and aims to improve public amenities. Interested companies should review the detailed tender documents, participate in training sessions, and prepare competitive bids to secure this significant municipal project.
Scope Of Work
The scope of work includes the following key responsibilities:
- Operation and management of the swimming pool facility to ensure safety, hygiene, and operational efficiency.
- Regular maintenance and cleaning of the pool and surrounding areas.
- Staff deployment including lifeguards, maintenance personnel, and administrative staff.
- Monitoring and ensuring compliance with safety standards and government regulations.
- Management of water quality through proper filtration, chlorination, and chemical balancing.
- Customer service and facility management to provide a safe and welcoming environment.
The process involves:
- Reviewing the tender documents and understanding the technical and financial requirements.
- Preparing and submitting the bid within the stipulated deadline.
- Participating in the bid opening conducted by the Town Planner.
- Executing the contract as per the terms and conditions specified.
The project must adhere to the specifications detailed in the tender document, including safety protocols, operational standards, and reporting requirements. The successful bidder will be responsible for maintaining the facility's operational standards throughout the contract period.
Technical Specifications
The technical specifications for the swimming pool operation include:
| Parameter | Requirement |
|---|---|
| Water Quality | Chlorine levels, pH, and chemical balance as per IS standards |
| Pool Dimensions | As specified in the tender document |
| Safety Equipment | Lifeguard stations, rescue equipment, signage |
| Maintenance Schedule | Daily cleaning, weekly chemical testing, monthly inspections |
| Staff Qualifications | Certified lifeguards and maintenance staff |
The process involves:
- Conducting regular water quality tests.
- Ensuring safety equipment is functional.
- Maintaining cleanliness and hygiene.
- Adhering to safety protocols and government regulations.
- Documenting maintenance activities and water quality reports.
The successful bidder must comply with all technical standards specified to ensure safety, hygiene, and operational excellence.
Financial Requirements
The project budget is outlined in the tender documents, with an emphasis on cost-effective management of the swimming pool. The financial bid must include a detailed breakdown of costs such as manpower, maintenance, chemicals, utilities, and other operational expenses. The estimated value range for the project is between [Insert Min Value] and [Insert Max Value] [Currency], with the bid validity of 180 days. Payment terms will be as per the contractual agreement, typically involving milestone-based payments or monthly reimbursements. Bidders should ensure their financial proposals are competitive and compliant with the specified terms. All financial submissions must be supported by relevant documents, including past financial statements and tax compliance certificates. The total bid amount will be evaluated based on competitiveness, compliance, and value for money.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
06-10-2026 00:00:00
Document Download End
13-10-2026 00:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Town Planner
Bid Opening Authority
Town Planner
Address
Vapi Municipal Corporation, Behind Vapi Town Police Station, Desaiwad road, Vapi - 396191
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
Tender Documents_Swimming Pool 2.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Stage - Technical Stage
PAN number
RequiredGeneral company information including company name, address, contact details, e-mail-id, name of director
RequiredCertificate of Incorporation in case of pvt.Ltd or limited company profile
Partnership Deed in case of partnership firm
Copy of ITR- last 3 year
RequiredGST registration certificate
RequiredWork order or work completion certification of sports activities managed in last 2 years in private sector/ government/semi government sector etc
RequiredThe bidder submitting the tender will have to submit a self-attested certificate stating that their company is not blacklisted or defaulter anywhere
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
- ✓ Must have a valid PAN number.
- ✓ Must provide general company information including company name, address, contact details, email ID, and director’s name.
- ✓ Must submit a valid Certificate of Incorporation (for Pvt Ltd or Limited companies) or Partnership Deed (for partnership firms).
- ✓ Must provide copies of ITR for the last 3 years.
- ✓ Must possess a valid GST registration certificate.
- ✓ Must have relevant experience with work orders or completion certificates for sports or recreational facilities managed in the last 2 years.
- ✓ Must submit a self-attested certificate stating that the company is not blacklisted or a defaulter.
| Qualification Criteria | Details |
|---|---|
| Company Type | Pvt Ltd, Limited, Partnership |
| Financial Stability | Demonstrated through ITR and financial documents |
| Experience | Managed sports or recreational facilities in last 2 years |
| Legal Standing | Not blacklisted or debarred |
Bidders must meet all eligibility criteria to qualify for technical evaluation and subsequent bid acceptance.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to select a qualified contractor for the operation and maintenance of the swimming pool owned by Vapi Municipal Corporation. The objective is to ensure safety, hygiene, and efficient management of the facility, promoting public recreation and sports in Vapi, Gujarat.
Who can participate in this bidding process?
Eligible bidders include companies or firms with relevant experience in managing public or private swimming pools, possessing valid legal and financial documents such as PAN, GST registration, ITR, and certificates of incorporation or partnership. Bidders must also demonstrate no blacklisting status.
What are the key dates and deadlines for this tender?
The bid submission starts on 06-10-2026 and closes on 13-10-2026 at 18:00. The tender documents can be downloaded until 13-10-2026 at 00:00. The bid opening will be conducted electronically after the submission deadline. Bidders are advised to adhere strictly to these dates to ensure participation.
What are the technical and financial requirements for bidders?
Bidders must submit technical documents including PAN, ITR for last 3 years, GST certificate, work experience, and a non-blacklisting certificate. The financial bid should include a detailed cost breakdown. The project budget ranges between [Insert Min Value] and [Insert Max Value] [Currency], with a bid validity of 180 days.
How can I get assistance or clarifications regarding the tender?
Bidders can contact the Town Planner at Vapi Municipal Corporation via email at [email protected]. For technical support and training, contact the (n)Procure support team at GNFC Ltd., Ahmedabad, via email [email protected] or phone +91-79-40007517. Support sessions are available every Saturday from 4:00 PM to 5:00 PM.