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Open State Governments & UT NPROCURE

Vapi Water Supply Project Phase I Tender for Civil Works, ESR & Pumping Machinery

Bid Publish Date

05-May-2025, 12:30 pm

Bid End Date

26-May-2025, 12:30 pm

EMD

₹7,83,900

Value

₹6,64,30,520

Location

VAPI , GUJARAT

Progress

Issue05-May-2025, 12:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹14,160

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 9

WATER SUPPLY WATERING FACILITY PLUMBING WORK CONSTRUCTION OF MAJOR PROJECT MACHINERY BUILDING INFRASTRUCTURE RISING MAINS PUMPING MACHINEY WATER SUPPLY PROJECT

The Vapi Municipal Corporation has issued a government tender for the Vapi Water Supply Project (Phase I), focusing on civil works, Elevated Service Reservoirs (ESR), rising mains, and pumping machinery. This project aims to improve water distribution infrastructure in Vapi, Gujarat, with a completion timeline of 12 months. Qualified civil contractors and water infrastructure specialists are invited to participate by submitting comprehensive bids that meet strict eligibility criteria, including financial solvency, technical experience, and compliance with government procurement policies. The tender process emphasizes transparency, with detailed evaluation procedures and clear deadlines. This is a strategic opportunity for companies involved in urban water projects to contribute to sustainable city development and public health initiatives. Bidders can download detailed documents, including technical specifications and drawings, from the official portal and must adhere to all submission requirements to qualify for this significant infrastructure upgrade.

Scope Of Work

• Design, supply, and construction of Elevated Service Reservoirs (ESR) to store and regulate water supply.
• Laying and commissioning of Rising Main pipelines to connect water sources with ESRs.
• Installation of Pumping Machinery, including pumps, motors, and control systems.
• Civil works such as excavation, foundation, structural work, and surface finishing.
• Electrical and instrumentation works for pump control and automation.
• Testing and commissioning of all installed infrastructure to ensure operational efficiency.

Key Deliverables Specifications
ESR Capacity As per project design, typically 30-50 ML capacity
Pipeline Diameter 300mm to 600mm, depending on flow requirements
Pumping Machinery Vertical turbine pumps with capacity matching design specifications
Construction Timeline 12 months from contract award
Quality Standards IS codes and local regulations compliance

Sequential Process:

  1. Mobilization and site preparation.
  2. Civil foundation and structural work.
  3. Installation of ESRs and pipelines.
  4. Installation of pumping machinery.
  5. Electrical and control system setup.
  6. Testing, commissioning, and handover.

Important Requirements:

  • All works must adhere to technical specifications detailed in the tender documents.
  • Use of approved materials and equipment.
  • Strict safety and environmental compliance.
  • Provision of operation and maintenance manuals upon project completion.

Technical Specifications

Parameter Specification
ESR Capacity 30-50 million liters (ML)
Pipeline Diameter 300mm, 450mm, 600mm
Pump Capacity As per hydraulic calculations, typically 100-500 HP
Construction Material Reinforced concrete, high-grade steel
Pumping System Vertical turbine pumps with variable frequency drives
Control System SCADA-based automation

Sequential Procedure:

  1. Review technical documents.
  2. Submit technical proposals.
  3. Await technical evaluation.
  4. Finalize design and procurement.
  5. Execute civil and mechanical works.
  6. Conduct testing and commissioning.

Financial Requirements

The estimated project budget ranges from approximately INR 2.5 Crore to INR 3.5 Crore, inclusive of all civil, mechanical, electrical, and commissioning costs. The bidder must submit a detailed cost breakdown in the bid proposal. Payment terms are typically milestone-based, linked to project phases, with a 10% retention for defect liability. The bid security (EMD) is INR 7,83,900, payable through demand draft or bank guarantee. The total bid amount should include all taxes, duties, and levies as applicable. Bidders must provide a comprehensive financial proposal aligned with the tender specifications, ensuring transparency and competitiveness.

Documents 10

NIT.pdf

TENDER_DOCUMENT

SBD.pdf

TENDER_DOCUMENT

003. Annexure -1 (Tech Spec - Civil Works) x.pdf

TENDER_DOCUMENT

005 Annexure -3 (Drawings).pdf

TENDER_DOCUMENT

006 Annexure - 4 (O&M).pdf

TENDER_DOCUMENT

007. GR1.pdf

TENDER_DOCUMENT

008. GR2.pdf

TENDER_DOCUMENT

Chanod Entry gate BoQ ESR 30 LL capacity 24 mt ht.pdf

TENDER_DOCUMENT

Amendment Chanod WS Phase 16 may.pdf

TENDER_DOCUMENT

Amendment 2 Tender ID- 181512.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid registration certificate of appropriate class.
✓ Must possess a solvency certificate of at least 1.35 Crore.
✓ Must submit proof of Tender Fee and EMD as specified.
✓ Should have relevant experience in civil water supply projects.
✓ Must provide last 5 years' IT returns and turnover certificates.
✓ Must have valid GST registration, PAN card, and EPF certificate.
✓ Should submit partnership deeds, power of attorney (if applicable), and site visit certificates.

Qualification Requirements Details
Minimum Turnover Attested last 5 years' turnover for civil works
Experience Proven experience in similar projects
Financial Stability Solvency certificate of minimum 1.35 Crore
Certifications GST, PAN, EPF, registration certificates
Technical Capability Machinery list and technical staff details
Legal Compliance No litigation certificates

Note: Bidders must meet all criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

27-05-2025 12:30

2. Commercial Stage

27-05-2025 12:39

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach scan copy of Tender Fee Document.

Required
2

Kindly Attach scan copy of Tender EMD Document valid 165 days from date of bid submission

Required
3

Kindly Attach Scan Copy of Latest Solvency Certificate 1.35 Crore

Required
4

Kindly Attach Scan Copy of Registration Certificate of Appropriate class

Required
5

Kindly Attach scan copy of GST Registration Document.

Required
6

Kindly Attach scan copy of PAN Card

Required
7

Attach Scan Copy of Partnership deed or memorandum as well as Articles of association

Required
8

Attach Scan Copy of Registration Certificate of Power of Attorney (if applicable)

Required
9

Attach Scan copy of Site Visit Certificate from Water Supply and Sewerage Department of VpMC

Required
10

Attach Scan Copy of Last 5 financial year IT Return

Required
11

Attach Scan Copy of Machineries and Equipment list

Required
12

Attach Scan copy of Provident fund (EPF) Certificate

Required
13

Attach Scan copy of Undertaking for Engaging Technical staff and Machineries

Required
14

Attach Scan Copy of No litigation certificate

Required
15

Attach Scan Copy of Attested copy of Last 5 years Turn over (year wise) for civil engineering works certified as CA

Required
16

Attach Scan Copy of Relevant experience Certificate

Required
17

Attach Scan Copy of Undertaking on statement of Compliance of clause 3.2

Required
18

Attach Scan Copy of Affidavit

Required
19

Attach Scan Copy of Form of bid

Required
20

Attach Scan Copy of undertaking for bid validity

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 20th May 2025 at 6:00 PM. Bidders must upload all required documents and proposals before this time. Late submissions will not be accepted.

What documents are required to qualify for the tender?

Bidders must submit a comprehensive set of documents including Tender Fee, EMD, Solvency Certificate, registration certificates, GST, PAN, partnership deeds, site visit certificates, last 5 years' IT returns, machinery list, EPF certificate, experience certificates, and affidavits. All documents must be attested and submitted online.

How is the evaluation process conducted?

Evaluation is based on technical competence (50%), financial stability (30%), and bid price (20%). The process involves preliminary and commercial evaluations scheduled for 27th May 2025. Only qualified bids will proceed to contract award, ensuring transparency and fairness.

Can I attend a pre-bid meeting?

Yes, bidders are encouraged to attend the pre-bid meeting scheduled before the bid opening date. Details will be communicated via the official portal. This session helps clarify project requirements and submission procedures.

Where can I download the tender documents?

Tender documents are available for free download from the official procurement portal of NProcure. Links to key documents are provided in the tender notice, including the NIT, SBD, technical specifications, and drawings.