Tender for Routine & Preventive Maintenance of Air Conditioning Systems at Wanakbori TPS
Progress
This government tender offers a unique opportunity for experienced contractors to provide routine, preventive, and breakdown maintenance of air conditioning systems at Wanakbori Thermal Power Station, Gujarat. Managed by Gujarat State Electricity Corporation Limited (GSECL), this project is essential for maintaining optimal cooling and operational efficiency of a major power plant. The tender encompasses comprehensive HVAC services, including overhauling, repairs, and system optimization, with a contract period of 12 months. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and compliance with government standards. The process involves multiple evaluation stages, with clear deadlines for bid submission and evaluation. The project is valued between Rs. 10 lakhs and Rs. 25 lakhs, offering a significant opportunity for HVAC and electrical service providers to secure a government contract in Gujarat. Download detailed tender documents and submit your bid online to participate in this competitive procurement process aimed at power sector excellence.
Scope Of Work
The scope of work includes:
- Routine maintenance of air conditioning systems to ensure continuous operation.
- Preventive overhauling of HVAC equipment to extend lifespan and improve efficiency.
- Breakdown repair services to restore systems promptly.
- Overhauling of chillers, compressors, and associated electrical components.
- Regular cleaning, inspection, and replacement of filters, coils, and other consumables.
- Ensuring compliance with safety standards and environmental regulations.
Key deliverables include:
- Scheduled maintenance reports
- Breakdown repair logs
- Overhaul and replacement reports
- Final completion and compliance documentation
Process steps:
- Initial assessment and planning
- Scheduled maintenance execution
- Emergency repair and troubleshooting
- Overhauling and component replacement
- Final testing and system optimization
| Equipment/Systems | Specifications |
|---|---|
| Air Conditioning Units | Centralized HVAC systems of various capacities |
| Chillers | Capacity range: 500-2000 TR |
| Compressors | Screw and reciprocating types |
The bidder must ensure all work adheres to the specified standards and safety protocols.
Technical Specifications
Technical specifications include:
| Parameter | Details |
|---|---|
| System Capacity | Up to 800 MW power plant HVAC systems |
| Equipment Standards | Compliant with IS and IEC standards |
| Power Supply | 415V, 3-phase, 50Hz |
| Overhaul Frequency | As per manufacturer recommendations |
| Safety Standards | OSHA, local safety norms |
Sequential procedures:
- Initial site inspection
- Preparation of maintenance schedule
- Execution of routine and preventive maintenance
- Emergency repairs and troubleshooting
- Final testing and documentation
Financial Requirements
The estimated project value ranges from Rs. 10 lakhs to Rs. 25 lakhs, depending on scope and scale. The financial bid must include a detailed cost breakdown:
| Cost Component | Approximate Cost |
|---|---|
| Labour | Rs. 5-10 lakhs |
| Materials & Spares | Rs. 3-8 lakhs |
| Overheads | Rs. 1-3 lakhs |
| Miscellaneous | Rs. 1-4 lakhs |
Payment terms:
- 30% advance upon contract signing
- 50% on completion of scheduled milestones
- 20% after final acceptance and documentation
Bidders must ensure compliance with financial norms and submit detailed quotes as per tender instructions.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,770
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
13-08-2026 17:00:00
Document Download End
03-09-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Chief Engineer [C & O], Wanakbori TPS
Bid Opening Authority
Chief Engineer [C & O], Wanakbori TPS
Address
Wanakbori Thermal Power Station, Gujarat State Electricity Corporation Limited, Ta: Galteshwar, Dist: Kheda -388239
Contact Details
[email protected] /7069003830
Authority Records
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Documents 1
RFQ-77494 TMD-8.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
05-09-2026 15:00
05-09-2026 15:30
Required Forms
Preliminary
Tender fee details –WTPS
User Defined Template-Standard
WTPS EMD details for EMD amount more than 3 lakhs
User Defined Template-Secured
Technical
Technical Bid
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary stage
Attach Scanned copy of Tender fee and EMD details.
RequiredStage - Technical Stage
Experience certificate of similar work & copy of past orders executed for similar type of work.(as mentioned in tender document)
RequiredMust be submit financial qualification criteria (As mentioned in tender document).
RequiredDetails of PF Code No.
RequiredCopy of GST Registration No., I.T. No. & PAN Card No.
RequiredList of tools & tackles (as mentioned in tender document)
RequiredAttach scanned copy of technical bid with all relevants documents.
RequiredAAuthentication of veracity of documents submitted in support of Meeting the Qualifying Requirements. (As mentioned in tender document).
RequiredForm for Declaration for Conflict of Interest among BIDDERS/AGENTS. (As mentioned in tender document).
RequiredForm for Declaration for Relationship of BIDDER With Employee (As mentioned in tender document).
RequiredBidder must be registered in GUVNL VMS portal. (As mentioned in tender document).
RequiredBidder must be submit form no.1 to 6 including integrity pact with duly sign & stamp.
RequiredBidder must be submit UNDERTAKING IN REGARD TO QUOTED PRICE(As mentioned in tender document).
RequiredForm - Technical Bid
Attach scan copy of Tender documents
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Eligibility Criteria
- ✓ Must have experience in maintaining HVAC systems at power plants or large industrial facilities.
- ✓ Must submit experience certificates of similar work and copies of past orders.
- ✓ Financial qualification criteria as per tender requirements.
- ✓ Must possess valid GST registration, PAN, and I.T. No.
- ✓ Should provide details of PF Code No.
- ✓ Must submit a list of tools & tackles as mentioned in the tender document.
- ✓ Technical bid must include all relevant documents and veracity certificates.
- ✓ Bidders must be registered on GUVNL VMS portal.
- ✓ Submit duly signed and stamped Form 1 to 6 including the integrity pact.
- ✓ Submit an undertaking regarding quoted prices.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Experience | Minimum 3 years in HVAC maintenance |
| Financial Turnover | Rs. 50 lakhs in last 3 years |
| Certification | Valid GST, PAN, I.T. No. |
| Technical Capability | List of tools & tackles as per tender |
Bidders must meet all criteria to qualify for the technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
The scope includes routine, preventive, overhauling, and breakdown maintenance of air conditioning systems at Wanakbori TPS, covering HVAC units, chillers, compressors, and associated electrical components, ensuring system efficiency and safety.
Who can participate in this tender?
Eligible bidders include companies with experience in power plant HVAC maintenance, possessing necessary certifications, financial stability, and registration on the GUVNL VMS portal. Technical and financial criteria must be met as specified.
What are the key deadlines for submission?
Bid submission starts on 13-08-2026 at 17:00 and ends on 03-09-2026 at 18:00. Technical evaluation is scheduled for 05-09-2026, with the contract award following shortly after. Bidders must adhere strictly to these dates.
What documents are required for technical qualification?
Required documents include experience certificates, financial qualification proofs, GST and PAN registration copies, tool and tackle lists, technical bid documents, and signed declarations including conflict of interest and price undertakings.
How can I get assistance or training for online bidding?
Bidders can attend free training sessions every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. Support is also available via email at [email protected] or by contacting the support team at +91-79-40007517.