Wankaner Municipality Mandap Decoration Tender for Swadeshi Mela Event
Progress
This government tender offers an exciting opportunity for experienced civil and event service providers to bid on the Mandap decoration and related arrangements for the Wankaner Municipality's Swadeshi Mela. The project involves creating vibrant and culturally aligned decorations, including Mandap setup, lighting, and banners, within a strict 10-day completion window. Organized by the Wankaner Nagarpalika in Gujarat, the tender emphasizes quality, safety, and timely execution. Bidders must meet eligibility criteria, submit all required documents online, and adhere to the specified timelines. With a project value estimated at ₹15,00,000, this tender is ideal for companies specializing in civil works, event decoration, and festival arrangements seeking government contracts. The process involves detailed evaluation stages, transparent procedures, and support through training sessions. Don’t miss this chance to contribute to a prominent cultural event while expanding your government project portfolio.
Scope Of Work
• Provide comprehensive Mandap decoration and related arrangements for the Swadeshi Mela event organized by Wankaner Nagarpalika.
• Ensure the decoration aligns with cultural themes and festival requirements.
• Set up Mandaps, lighting, banners, and decorative elements as per specifications.
• Coordinate with the municipality for layout and design approval.
• Maintain safety standards during installation and dismantling.
- Receive and review detailed project specifications from the municipality.
- Submit a detailed proposal including design, materials, and timeline.
- Obtain approval from the designated authorities.
- Execute the decoration work within the stipulated 10 days.
- Conduct quality checks and ensure compliance with safety norms.
- Dismantle and clear the site after the event concludes.
| Specification | Details |
|---|---|
| Decoration Type | Mandap setup, lighting, banners |
| Material Quality | As per tender specifications |
| Completion Timeline | 10 days |
| Safety Standards | Compliant with local regulations |
| Design Approval | Required from Wankaner Nagarpalika |
| Cost Estimate | Up to ₹15,00,000 |
• All work must adhere to the guidelines specified in the tender document.
• Use of eco-friendly and durable materials is encouraged.
• Regular progress updates are mandatory.
• Final inspection and approval are required before dismantling.
Technical Specifications
| Parameter | Specification |
|---|---|
| Decoration Materials | Eco-friendly, durable, weather-resistant |
| Lighting | LED lights, energy-efficient |
| Design Standards | As per municipal guidelines |
| Setup Area | Wankaner Municipality premises |
| Safety Measures | Fire safety, crowd management |
Sequential process:
- Review project specifications.
- Submit design proposal for approval.
- Procure materials adhering to quality standards.
- Install decorations within 10 days.
- Conduct safety and quality inspections.
- Complete dismantling after event.
All technical activities must comply with local safety and environmental regulations.
Financial Requirements
The estimated project cost is ₹15,00,000, which includes all materials, labor, and miscellaneous expenses. The payment will be made in stages: 50% advance upon contract signing, 30% after completion of installation, and remaining 20% post final inspection and approval. Bidders must submit a detailed financial proposal along with the bid, including itemized costs for materials, labor, and other expenses. The tender fee of ₹900 and EMD are mandatory for bid submission. The financial bid should be valid for at least 120 days from the bid submission deadline. The total bid amount should not exceed the estimated cost unless justified with detailed breakdowns.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
10 Days
Currency Type
Single
Bid Submission Start
14-10-2026 10:00:00
Document Download End
23-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,00,000
Bid To RA
No
Item Category
Civil Works
Authority & Contact
Officer Inviting Bids
Chief Officer, Wankaner Nagarpalika, Wankaner
Bid Opening Authority
Chief Officer, Wankaner Nagarpalika, Wankaner
Address
Wankaner Nagarpalika, Wankaner
Contact Details
BID & GeM Expert Consultancy
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Documents 1
01 Tender-Swadeshi Mela.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
28-10-2026 11:00
28-10-2026 11:30
Required Forms
Preliminery
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminery Stage
Attach scan copy of tender fee
RequiredAttach scan copy of EMD
RequiredAttach scan copy of all necessary documents as per tender terms and conditions
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have valid digital signature certificate as per IT Act-2000.
✓ Proven experience in civil works and event decoration, with at least 3 similar projects completed.
✓ Attach scan copies of tender fee and EMD as proof of eligibility.
✓ Submit all necessary documents as per tender terms and conditions.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 similar civil/event decoration projects |
| Financial Stability | Annual turnover of at least ₹50 lakhs for the past 3 years |
| Certification | Valid digital signature and necessary licenses |
| Document Submission | Tender fee, EMD, and supporting documents |
| Legal Compliance | No pending legal cases or violations |
Important: Bidders must meet all eligibility criteria to qualify for the tender evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for the Wankaner Mandap Decoration Tender?
The bid submission deadline is 23rd October 2026 at 6:00 PM. Bidders must upload all required documents, including tender fee and EMD, before this time. Late submissions will not be accepted under any circumstances.
What documents are required to participate in this tender?
Bidders need to submit the following documents:
- Scan copy of tender fee payment proof
- Scan copy of EMD deposit
- All necessary supporting documents as per tender terms and conditions
- Digital signature certificate
- Experience certificates for similar projects
Ensure all documents are clear, valid, and uploaded before the deadline.
How will the evaluation of bids be conducted?
Bid evaluation will follow a two-stage process:
- Preliminary Stage: Technical assessment based on experience, design quality, and compliance.
- Commercial Stage: Cost competitiveness and overall bid value.
The highest-scoring bid, meeting all criteria, will be awarded the contract. Minimum qualifying marks are mandatory in each evaluation factor.
Is there any training available for online bid submission?
Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. These sessions cover the online bidding process, document uploads, and digital certificate usage, helping bidders prepare effectively for the tender submission.
What is the estimated cost of the project and payment terms?
The estimated project cost is ₹15,00,000. Payment will be made in stages: 50% advance, 30% after installation, and 20% post final inspection. Bidders must submit a detailed financial proposal, and all payments are subject to successful completion and approval of work within the stipulated timeline.