Forests And Environment Department Gujarat LumpSum Facility Management Services Tender Narmada Gujarat 2025
N/a
NARMADA, GUJARAT
Posted:
29 November 2025
Closed:
9 December 2025
GEM
Open State Governments & UT NPROCURE
Ahmedabad Municipal Corporation Tender for Outsourcing Building Management & Engineering Services
Progress
Issue02-Feb-2026, 12:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹12,000
Contract Form
Works
Completion Period
3 Years
Currency Type
Single
Categories
4
The Ahmedabad Municipal Corporation has issued an open tender seeking qualified agencies to provide comprehensive building engineering and management services at key healthcare and educational facilities, including SVP Hospital, NHL Medical College, and associated colleges and hostels in Ahmedabad. This long-term contract spans 3 years with an estimated value of approximately ₹99.53 million. Bidders must demonstrate experience in healthcare and educational infrastructure management, meet eligibility criteria, and submit competitive bids via the NPROCURE portal. The project emphasizes safety, efficiency, and compliance, offering an excellent opportunity for facility management firms to collaborate with a prominent municipal authority. The tender process involves detailed technical and financial evaluation, with strict deadlines and document requirements ensuring transparency and fairness. This procurement aligns with government priorities to enhance public infrastructure and service delivery through professional outsourcing solutions.
Scope Of Work
The selected agency will be responsible for comprehensive building engineering and management services at multiple facilities in Ahmedabad. Key deliverables include:
- Maintenance and operation of HVAC, electrical, plumbing, and firefighting systems.
- Security, cleaning, and waste management.
- Regular inspections, preventive maintenance, and emergency response.
- Management of building infrastructure, safety protocols, and compliance with local regulations.
The scope involves the following processes:
- Conduct initial assessment and develop maintenance plans.
- Implement daily operational activities.
- Schedule and perform preventive maintenance.
- Manage procurement of spare parts and consumables.
- Maintain detailed records and reports.
- Coordinate with hospital and college authorities for service quality.
| Facility | Key Specifications |
|---|---|
| HVAC Systems | Centralized air conditioning units, compliance with health standards |
| Electrical Systems | Backup generators, lighting, and power distribution |
| Plumbing | Water supply, drainage, and sewage management |
| Fire Safety | Fire alarms, extinguishers, and safety drills |
The agency must ensure 24/7 availability, compliance with safety norms, and timely reporting to Ahmedabad Municipal Corporation.
Technical Specifications
The agency must deploy technologically advanced building management systems compatible with existing infrastructure. Technical parameters include:
- HVAC systems with energy-efficient units.
- Electrical systems with smart load management.
- Fire safety systems with IoT-enabled alarms.
- Use of Building Management System (BMS) for centralized control.
Sequential procedures involve:
- System assessment and compatibility checks.
- Installation and integration of BMS.
- Testing and commissioning.
- Staff training on system operation.
| Parameter | Specification |
|---|---|
| BMS Compatibility | Supports IoT-enabled sensors and remote monitoring |
| Energy Efficiency | Minimum 20% energy savings |
| System Uptime | 99.9% availability |
| Maintenance | Scheduled quarterly with real-time alerts |
The technical setup must adhere to industry standards and ensure seamless integration with existing hospital and college infrastructure.
Financial Requirements
The total estimated project cost is approximately ₹99,531,289. The financial proposal should include a detailed breakdown:
| Cost Component | Estimated Amount |
|---|---|
| Monthly Management Fee | ₹X |
| Maintenance & Repairs | ₹Y |
| Emergency & Contingency | ₹Z |
Payment will be made in quarterly installments based on performance and compliance. The bidder must submit a bid with a clear percentage rate for service charges, which will be evaluated for competitiveness. The financial bid should also include applicable taxes and other charges, if any. The tender mandates a refundable EMD of ₹X (as specified in the tender document) payable through bank guarantee or demand draft. All financial proposals must be valid for 180 days from the bid submission deadline.
Documents 2
PRICE BID FMS FOR BEMS.pdf
TENDER_DOCUMENT
Technical Bid And Criteria.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration and licenses for facility management services.
- ✓ Proven experience in managing healthcare and educational facilities.
- ✓ Demonstrated financial stability with minimum turnover of ₹50 million in the last 3 years.
- ✓ Must submit all required documents including Tender Fee, EMD, and other certifications.
- ✓ Compliance with all applicable local, state, and national regulations.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Turnover | ₹50 million annually for last 3 years |
| Experience | At least 3 similar projects in healthcare/education |
| Certifications | Valid facility management licenses |
| Financial Stability | Audited financial statements for last 3 years |
Important: Bidders must meet all eligibility criteria to qualify for the technical evaluation.
Bidding Process
Process Timeline
1. Preliminary Stage
27-02-2026 17:00
2. Commercial Stage
27-02-2026 17:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Scan copy of Tender Fee
Required 2
Scan copy of EMD
Required 3
Scan copy of Other Required Documents
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary scope of this tender?
This tender involves outsourcing building engineering and management services at multiple healthcare and educational facilities in Ahmedabad, including SVP Hospital, NHL Medical College, and others. The scope covers maintenance, safety, security, and operational management to ensure seamless facility functioning over 3 years.
Who is eligible to participate in this tender?
Eligible bidders must have valid facility management licenses, proven experience in healthcare and educational facility management, a minimum annual turnover of ₹50 million over the last 3 years, and must submit all required documents including Tender Fee, EMD, and certifications. Experience in similar projects is essential.
What are the key deadlines for submission?
Bid submission begins on 02-02-2026 at 18:00 and closes on 26-02-2026 at 16:00. The tender opening is scheduled for 27-02-2026 at 17:00, followed by evaluation. Bidders must adhere strictly to these dates to qualify.
What technical standards must the facility management systems meet?
Systems must be compatible with IoT-enabled Building Management Systems supporting remote monitoring, energy efficiency, and high availability (minimum 99.9% uptime). The technical setup should include IoT sensors, smart load management, and compliance with industry standards for safety and efficiency.
How is the financial bid evaluated?
The financial bid accounts for the lowest percentage rate for service charges, with a 20% weightage in evaluation. Bidders should provide a detailed cost breakdown, including management fees, maintenance, and taxes. The overall evaluation balances cost with technical capability and experience.
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Documents 2
PRICE BID FMS FOR BEMS.pdf
TENDER_DOCUMENT
Technical Bid And Criteria.pdf
TENDER_DOCUMENT