Custom Bid for Services - Consultancy For Architectural /structural Drawing And Design For Provisio
Indian Army
CHANDIGARH, CHANDIGARH
Posted:
8 October 2025
Closed:
18 October 2025
GEM
Open State Governments & UT NPROCURE
Ahmedabad Municipal Corporation Tender for Light & Sound Show Design & Project Management
Progress
Issue07-May-2026, 1:10 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
11
The Ahmedabad Municipal Corporation invites qualified bidders to participate in a tender for the design, project management, and installation of a projection-based light and sound show at Bhadra Plaza, Ahmedabad. This project aims to enhance the city's cultural and entertainment landscape through innovative visual displays. The tender encompasses design, preparation of Bill of Quantities (BOQ), bid process management, and overall project supervision. Bidders must meet eligibility criteria, submit required documents, and adhere to specified timelines. The estimated project cost is approximately INR 900,000, with a submission deadline of 19th May 2026. This opportunity is ideal for experienced event management companies, civil contractors, and audiovisual technology providers seeking to contribute to urban beautification and cultural promotion initiatives. The tender process is open, transparent, and conducted via e-Procurement, ensuring fair competition and quality delivery.
Scope Of Work
• Design and conceptualization of the projection-based light and sound show, aligning with Ahmedabad’s cultural themes.
• Preparation of detailed Bill of Quantities (BOQ) for all required materials and services.
• Bid process management, including tender documentation, evaluation, and award procedures.
• Project management consultancy for overseeing installation, testing, and commissioning.
• Coordination with city authorities and stakeholders for smooth execution.
The key deliverables include:
- Complete project design documents
- Technical specifications and execution plan
- Supervision of installation and testing
- Final project handover and documentation
The project must adhere to the timeline specified in the tender document, with completion as per the project schedule.
| Specification | Details |
|---|---|
| Estimated Cost | INR 900,000 |
| Completion Period | As per tender document |
| Location | Bhadra Plaza, Ahmedabad |
| Tender Submission Deadline | 19-05-2026 |
| Bid Opening Date | 20-05-2026 |
Bidder must ensure compliance with all technical and safety standards, and provide necessary certifications and documentation as specified.
Technical Specifications
| Parameter | Specification |
|---|---|
| Display Technology | Projection mapping, LED screens |
| Power Supply | 220V AC, 50Hz |
| Safety Standards | IS standards for electrical and fire safety |
| Environmental Conditions | Suitable for outdoor urban environment |
| Technical Procedures | 1. Concept approval |
| 2. Design finalization | |
| 3. Installation | |
| 4. Testing | |
| 5. Handover |
Bidders should ensure all technical equipment complies with the specified standards and is suitable for outdoor urban display conditions. The installation process must follow the outlined procedures to ensure safety and quality.
Financial Requirements
The estimated project cost is INR 900,000, which includes design, materials, installation, and testing. Payment will be made in installments based on project milestones:
| Payment Stage | Amount | Conditions |
|---|---|---|
| Initial Advance | 10% | Upon contract signing |
| Mid-Project | 40% | After installation of major components |
| Final Payment | 50% | Upon successful testing and handover |
All payments are subject to submission of valid invoices and completion certificates. Bidders must provide a detailed financial proposal aligned with the tender specifications.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹9,00,000
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Additional Chief Engineer (Streetlight)
Bid Opening Authority
Additional Chief Engineer (Streetlight)
Address
Ahmedabad Municipal Corporation
Contact Details
9327038760
BID & GeM Expert Consultancy
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GeM Registration
Document Filing
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Documents 2
EOI_light and sound show_Bhadra Plaza_2nd Call.pdf
TENDER_DOCUMENT
Financial Quote(1).pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid digital signature certificate as per IT Act-2000.
✓ Must submit scanned copies of tender fee and EMD.
✓ Must provide relevant experience in designing and managing public lighting, sound, or visual display projects.
✓ Must demonstrate financial stability with minimum turnover criteria.
| Qualification Criteria | Details |
|---|---|
| Experience | At least 3 similar projects completed in last 5 years |
| Financial Turnover | Minimum INR 15 Lakhs in last fiscal year |
| Certification | Valid digital signature and relevant licenses |
| Documents Required | Tender fee receipt, EMD proof, experience certificates |
Bidders must meet all eligibility requirements to qualify for the tender process.
Bidding Process
Process Timeline
1. Primary Stage
20-05-2026 16:00
2. Commercial Stage
Required Forms
Primary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Primary Stage
1
Provide Scan Copy of tender Fee
Required 2
Provide Scan copy of EMD
Required 3
Attach scan copy of other documents as per tender
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission for this tender?
The bid submission deadline is 19th May 2026 at 6:00 PM. Bidders must upload all required documents, including tender fee and EMD, before this time to be considered.
Who is the contact person for queries related to this tender?
All inquiries should be directed to the Additional Chief Engineer (Streetlight) at Ahmedabad Municipal Corporation. Contact number: 9327038760. For technical support, email: [email protected].
What are the eligibility criteria for bidders?
Bidders must have valid digital signatures, relevant project experience, and financial stability. They must submit scanned copies of tender fee, EMD, and experience certificates. The minimum experience is 3 similar projects in the last 5 years, with a minimum turnover of INR 15 Lakhs in the last fiscal year.
What is included in the scope of work?
The scope includes design, conceptualization, BOQ preparation, project management, installation supervision, and testing of the projection-based light and sound show at Bhadra Plaza. The project must be completed as per the timeline specified in the tender document.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (40%), cost (30%), methodology (20%), and past performance (10%). Minimum qualifying marks are required in each category, and the highest scoring bid will be selected for award.
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Documents 2
EOI_light and sound show_Bhadra Plaza_2nd Call.pdf
TENDER_DOCUMENT
Financial Quote(1).pdf
TENDER_DOCUMENT