Open Miscellaneous NPROCURE

Tender for Annual Maintenance Contract for Petlad Division Offices - Gujarat

Q: What is the scope of work for this tender?

The scope includes **routine maintenance, preventive repairs, minor refurbishments**, and ensuring **safety compliance** across office facilities. Key services involve electrical, plumbing, HVAC, and general maintenance activities to keep offices operational and well-maintained.

Q: Who is eligible to bid for this tender?

Eligible bidders must have **valid licenses, relevant experience in maintenance services**, and meet financial criteria such as a **minimum annual turnover of ₹10,00,000**. They must also submit all required documents as per the tender terms, including GST registration and certifications.

Q: What are the key deadlines for this tender?

The bid submission starts on **6th May 2026** and closes on **28th May 2026**. The preliminary evaluation occurs on **29th May 2026**, followed by the commercial evaluation on **30th May 2026**. The contract award is expected by **1st June 2026**.

Q: How is the bid evaluated?

Bids are evaluated based on **technical capability (40%)**, **financial offer (30%)**, **past experience (20%)**, and **eligibility compliance (10%)**. Bidders must score at least **50%** in technical evaluation to qualify for final consideration.

Q: How can I contact the tender issuing authority?

All inquiries should be directed via email to **ee.petlad.mgvcl@gebmail.com**. The contact person is the **Executive Engineer (O&M)** at the Petlad Division. Ensure to submit questions **at least 7 days before the bid deadline** for timely responses.

Bid Publish Date

06-May-2026, 7:00 pm

Bid End Date

05-Jun-2026, 5:30 pm

Value

₹25,25,000

Location

ANAND , GUJARAT

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Progress

Issue06-May-2026, 7:00 pm

AwardPending

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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹1,475

Contract Form

Works

Completion Period

12 Months

Currency Type

Single

Categories 2

MISCELLANEOUS WATER LEVEL RECORDER

This government tender offers an annual rate contract for general maintenance of offices under the Petlad Division of Madhya Gujarat Vij Company Limited (MGVCL), Gujarat. The project encompasses routine repairs, preventive maintenance, and minor refurbishments to ensure smooth office operations. The tender is open to experienced facility management companies with relevant licenses, certifications, and proven expertise in electrical, plumbing, HVAC, and general maintenance services. With a project duration of 12 months and a total estimated budget of ₹25,25,000, this opportunity allows contractors to collaborate with the Gujarat government in maintaining essential office infrastructure. The process involves detailed documentation, technical and financial evaluations, and adherence to strict deadlines. Bidders must submit comprehensive proposals through the official portal before the closing date of 28th May 2026. This tender provides a strategic opportunity for service providers seeking to expand their government sector footprint and demonstrate their maintenance capabilities in Gujarat.

Scope Of Work

The scope of work includes:

Routine maintenance and repairs of office infrastructure, electrical systems, plumbing, and HVAC.
Preventive maintenance to reduce downtime and extend asset life.
Minor refurbishment works as required for office upkeep.
Adherence to safety standards and compliance with government regulations.

The process involves:

Initial site assessment and preparation of maintenance schedules.
Implementation of maintenance activities as per approved plans.
Regular reporting and documentation of performed work.
Coordination with office staff to minimize operational disruptions.

Service Category	Specifications
Electrical Works	Wiring, panel maintenance, lighting repairs
Plumbing	Pipe repairs, leak fixing, fixture replacements
HVAC	Air conditioning servicing, filter replacements
General Maintenance	Cleaning, painting, minor carpentry

All work must comply with applicable safety and quality standards, and contractors should possess necessary licenses and certifications.

Technical Specifications

The technical specifications include:

Parameter	Requirement
Electrical Systems	415V, 3-phase wiring, compliant with IS standards
Plumbing	UPVC and CPVC pipes, pressure rated for office use
HVAC	Split AC units, cooling capacity 1.5 to 3 Ton
Safety Standards	Conformity to BIS and local safety codes

The process involves:

Conducting initial technical assessment.
Preparing a detailed maintenance plan.
Executing maintenance activities as per specifications.
Regular quality checks and compliance audits.

All technical work must adhere to the standards specified in the tender documents and relevant government safety regulations.

Financial Requirements

The estimated total budget for this maintenance contract is ₹25,25,000. The financial proposal should include:

Cost Component	Amount (INR)
Labour Charges	Variable
Material Costs	As per actuals
Miscellaneous Expenses	As applicable
Total Estimated Cost	₹25,25,000

Payment terms are structured as:

50% advance upon contract signing.
25% midway after completion of initial 6 months.
Remaining 25% upon project completion and approval.

Bidders must submit detailed cost breakdowns and ensure compliance with the financial terms outlined in the tender documents.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹25,25,000

Bid To RA

Item Category

Miscellaneous Works

Authority & Contact

Officer Inviting Bids

Executive Engineer (O&M), MGVCL, Petlad Division

Bid Opening Authority

Executive Engineer (O&M), MGVCL, Petlad Division

Address

Near Railway Crossing, Petlad-Nadiad Road, Petlad - 388450

Contact Details

[email protected]

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Documents 5

1. Tender Notice.pdf

TENDER_DOCUMENT

2. Technical Specification.pdf

TENDER_DOCUMENT

3. Tender Terms Conditions .pdf

TENDER_DOCUMENT

4. SCH-B ARC Work Petlad .pdf

TENDER_DOCUMENT

1. Tender Notice date entended once.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licenses for facility maintenance services.
✓ Experience in handling government or large institutional maintenance projects.
✓ Attach relevant documents as per tender terms & conditions for preliminary and commercial stages.
✓ Financial stability demonstrated through recent financial statements.
Minimum annual turnover of ₹10,00,000 for the past three years.
Valid GST registration and PAN card.

Qualification Criteria	Details
Experience	At least 3 years in maintenance services
Financial	Turnover ≥ ₹10,00,000 annually
Certifications	Relevant safety and technical certifications
Document Submission	As specified in tender documents

Bidders must meet all eligibility requirements to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

06-06-2026 11:30

2. Commercial Stage

08-06-2026 11:30

Required Forms

Preliminary

Tender fee and Emd Details

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

GST

User Defined Template-Standard

Required