Custom Bid for Services - Operation and maintenance of Solar at NTPC Kawas
Ntpc Limited
SURAT, GUJARAT
Posted:
19 May 2025
Closed:
19 June 2025
GEM
Open State Governments & UT NPROCURE
Tender for Asset Management Services for Wind & Solar Power Plants in Surat
Progress
Issue07-Jul-2026, 8:30 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
11
This government tender offers an exciting opportunity for experienced firms to provide Asset Management Services for Surat's Wind and Solar Power Plants. Managed by Surat Municipal Corporation, this project aims to enhance the efficiency, performance, and longevity of renewable energy assets across multiple locations. The tender emphasizes transparency, technical excellence, and cost-effectiveness, inviting qualified bidders to submit their proposals electronically. With a focus on sustainable energy development, this project aligns with Gujarat's renewable energy goals. The procurement process includes detailed eligibility criteria, technical specifications, and evaluation parameters, ensuring a fair and competitive bidding environment. The project duration and scope are designed to deliver long-term benefits, supporting Gujarat's commitment to clean energy and environmental sustainability. Interested companies specializing in renewable asset management, operations, and maintenance are encouraged to participate and contribute to Gujarat's green energy future.
Scope Of Work
The selected service provider will be responsible for the following tasks:
- Monitoring and maintenance of wind and solar power assets installed at various locations across Surat.
- Performance analysis to identify operational efficiencies and optimize energy output.
- Regular reporting on asset health, energy production, and maintenance needs.
- Implementation of asset management best practices to extend asset life and reduce downtime.
- Coordination with Surat Municipal Corporation for scheduled inspections and emergency repairs.
The process includes:
- Submission of technical and financial bids.
- Evaluation and shortlisting based on predefined criteria.
- Contract award and project initiation.
| Specification | Details |
|---|---|
| Assets Managed | Wind & Solar Power Plants |
| Locations | Multiple sites across Surat |
| Service Duration | As per tender document |
| Performance Metrics | Energy output, asset uptime, maintenance response |
The scope emphasizes comprehensive asset management, including preventive maintenance, troubleshooting, and reporting to ensure optimal plant performance.
Technical Specifications
| Parameter | Specification |
|---|---|
| Asset Type | Wind & Solar Power Plants |
| Power Capacity | Varies per site (refer tender document) |
| Monitoring System | SCADA compatible with real-time data |
| Maintenance | Preventive and corrective as per industry standards |
| Reporting | Monthly and quarterly performance reports |
Bidders must demonstrate technical capability to integrate monitoring systems, perform predictive maintenance, and ensure compliance with safety standards. The process involves installation, calibration, and testing of monitoring equipment, followed by regular data analysis and reporting.
Financial Requirements
The estimated project budget ranges between INR 10,00,000 to INR 20,00,000, depending on the scope and scale of assets managed. The financial proposal should include detailed cost components such as manpower, equipment, and operational expenses, broken down in the provided table:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Manpower | 40% |
| Equipment & Tools | 30% |
| Maintenance & Operations | 20% |
| Miscellaneous | 10% |
Payment terms specify milestone-based payments aligned with project phases, with a payment schedule detailed in the tender document. The bid must include a comprehensive financial plan demonstrating cost-effectiveness and transparency.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Services
Authority & Contact
Officer Inviting Bids
Additional City Engineer
Bid Opening Authority
Additional City Engineer
Address
LIGHT & ENERGY EFFICIENCY CELL, SMC Main Office, Tapipura, Surat.
Contact Details
9879441406
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Documents 1
Tech-bid_ Asset Managment .pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid digital certificates for electronic bidding as per IT Act-2000.
✓ Proven experience in managing renewable energy assets, specifically wind and solar power plants.
✓ Financial stability demonstrated through recent financial statements.
✓ Submission of all required documents, including:
| Document | Description |
|---|---|
| Tender Fee Receipt | Proof of tender fee payment |
| EMD Receipt | Earnest Money Deposit proof |
| Supporting Documents | As per tender conditions |
✓ Bidders must be registered firms with relevant licenses and certifications.
✓ Experience in executing similar projects within the last 5 years is preferred.
✓ Compliance with all technical and safety standards applicable to renewable energy assets.
Bidding Process
Process Timeline
1. Preliminary Stage
23-07-2026 10:05
2. Commercial Stage
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC LIGHT AND EEC Asset Management Service PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
Scan Copy of Tender Fee
Required 2
Scan Copy of EMD
Required 3
Scan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to select a qualified service provider to manage and maintain Wind and Solar Power Plants installed by Surat Municipal Corporation, ensuring optimal performance, energy efficiency, and asset longevity.
What are the key eligibility criteria for bidders?
Bidders must possess valid digital certificates, demonstrate experience in renewable energy asset management, submit all required documents, and have proven financial stability. Experience in similar projects within the last 5 years is preferred.
How can I participate in the bidding process?
Participants should register on the official portal, download the tender documents, and submit their technical and financial bids electronically before the deadline of 22nd July 2026. Ensure all documents are uploaded correctly and signed digitally.
What is the evaluation criteria for shortlisted bidders?
Bids are evaluated based on technical competence (50%), past performance (20%), and financial offer (30%). Bidders must meet minimum thresholds to qualify for the final selection.
What are the important dates I should remember?
Key dates include bid start: 07-07-2026, bid end: 22-07-2026, and evaluation: 23-07-2026. Bidders should submit their bids well before the deadline to avoid last-minute issues.
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Documents 1
Tech-bid_ Asset Managment .pdf
TENDER_DOCUMENT