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Open Information Technology and Communication NPROCURE

Electrical Research and Development Association Tender for Supply & Installation of Projectors

Bid Publish Date

09-Jun-2026, 2:45 pm

Bid End Date

25-Jun-2026, 5:45 pm

Location

VADODARA , GUJARAT
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Progress

Issue09-Jun-2026, 2:45 pm
AwardPending
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Tender Type

Open

Sector

Information Technology and Communication

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

The Electrical Research and Development Association (ERDA), Vadodara, invites qualified vendors to bid for the supply and installation of projectors with accessories. This government tender offers an excellent opportunity for IT and AV equipment suppliers to collaborate with a prestigious research organization. The project involves providing high-resolution projectors, installation, testing, and staff training, ensuring compliance with detailed specifications and quality standards. The tender process is open, with clear eligibility criteria, technical requirements, and evaluation methods. Bidders must submit their proposals via the NProcure portal before the deadline of 25-06-2026. Successful vendors will contribute to ERDA's research and presentation capabilities, supporting government initiatives in technology and infrastructure development.

Scope Of Work

The scope of this tender includes:

  • Supply of high-resolution projectors with specified technical features.
  • Installation of projectors and accessories at ERDA Vadodara.
  • Testing and commissioning of the installed equipment.
  • Providing necessary accessories, cables, and mounting hardware.

Key deliverables:

  • Fully operational projectors installed at designated locations.
  • Documentation including user manuals, technical data sheets, and warranty certificates.
  • Training for ERDA staff on operation and maintenance.

Process flow:

  1. Bid submission: Vendors must submit technical and commercial bids via the NProcure portal.
  2. Technical evaluation: Based on compliance with specifications and eligibility criteria.
  3. Commercial evaluation: Price bids opened for qualifying technical bidders.
  4. Contract award: To the highest scoring compliant bidder.
Technical Specifications Requirements
Resolution Minimum Full HD (1920x1080)
Brightness At least 3000 lumens
Connectivity HDMI, VGA, USB
Power Consumption Max 250W
Warranty Minimum 2 years

All equipment must meet the specifications detailed in the attached documents and conform to relevant safety and quality standards.

Technical Specifications

The projectors must adhere to the following technical parameters:

Parameter Specification
Resolution Full HD (1920x1080) or higher
Brightness Minimum 3000 lumens
Contrast Ratio At least 10,000:1
Connectivity HDMI, VGA, USB, Audio out
Lamp Life Minimum 20,000 hours
Power Supply 100-240V AC, 50/60Hz

Sequential process for technical compliance:

  1. Vendor submits detailed technical datasheets.
  2. ERDA reviews specifications for compliance.
  3. Equipment undergoes testing and validation.
  4. Final approval and installation.

Financial Requirements

The estimated budget for this project ranges from INR 5,00,000 to INR 10,00,000. The detailed cost breakdown includes:

Cost Component Estimated Cost (INR)
Equipment 3,50,000 - 7,00,000
Installation 50,000 - 1,00,000
Training & Documentation 20,000 - 50,000
Contingency 10% of total

Payment terms:

  • 30% advance upon contract signing.
  • 50% post-installation and testing.
  • 20% after successful commissioning and acceptance.
    All payments are subject to submission of valid invoices and compliance with contractual terms.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

IT - All

Authority & Contact

Officer Inviting Bids

PURCHASE EXECUTIVE

Bid Opening Authority

ELECTRICAL RESEARCH AND DEVELOPMENT ASSOCIATION

Address

ELECTRICAL RESEARCH AND DEVELOPMENT ASSOCIATION

Contact Details

[email protected]/9712440950

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Documents 12

ABG Format.doc

TENDER_DOCUMENT

PBG Format.doc

TENDER_DOCUMENT

Bank Details_01.01.2021.pdf

TENDER_DOCUMENT

Commercial Deviation Format.doc

TENDER_DOCUMENT

Technical Deviation Format.doc

TENDER_DOCUMENT

Letter of undertaking - Ethics.doc

TENDER_DOCUMENT

PIND-2627-00536-Commercial Terms.pdf

TENDER_DOCUMENT

PIND-2627-00536-General Conditions.pdf

TENDER_DOCUMENT

PIND-2627-00536-Specifications.pdf

TENDER_DOCUMENT

PIND-2627-00536-Qualification Criteria.pdf

TENDER_DOCUMENT

PIND-2627-00536-Request For Quotation.pdf

TENDER_DOCUMENT

PIND-2627-00536-Price bid.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration and licenses to supply AV equipment.
  • ✓ Proven experience in supplying and installing projectors for government or reputed organizations.
  • ✓ Submission of EMD of INR 50,000.
  • ✓ Provide confirmation of ABG & PBG on vendor letterhead with signature and stamp.
  • ✓ Submit technical deviation sheet, commercial deviation sheet, and signed terms documents.
  • ✓ Attach detailed technical specifications, brochures, and vendor credentials.
  • ✓ Fulfill qualification criteria as per attached documents.
Financial & Qualification Requirements Details
Minimum annual turnover INR 10 Lakhs
Past project experience At least 2 similar projects in last 3 years
Certification Valid ISO or equivalent certification
EMD INR 50,000 in favor of ERDA

All documents must be valid, complete, and submitted within the stipulated deadlines to qualify for evaluation.

Bidding Process

Process Timeline

1. TECHNICAL BID

25-06-2026 18:00

2. COMMERCIAL BID

25-06-2026 19:00

Required Forms

TECHNICAL

Commercial Terms

User Defined Template-Standard

Required

Technical Specification

User Defined Template-Standard

Required

Qualification criteria

User Defined Template-Standard

Required

Technical bid confirmation

User Defined Template-Standard

Required

COMMERCIAL

Commercial bid

User Defined Template-Secured

Required

Required Documents

Stage - TECHNICAL BID

1

Confirmation of ABG & PBG on vendors letterhead with sign and stamp

Required
2

Letter of ethics with sign and stamp on letterhead.

Required
3

Technical deviation sheet

Required
4

Commercial deviation sheet

Required
5

Commercial Terms with sign and stamp

Required
6

General Terms with sign and stamp

Required
7

Request for quotation with sign and stamp

Required
8

Technical Specification with sign and stamp

Required
9

Details of equipment quoted along with brochure, technical data etc.

Required
10

Details of vendor along with full address, mobile number and e-mail IDs.

Required
11

Qualification Criteria documents along with attachment

Required
12

EMD payment details

Required

Stage - COMMERCIAL BID

1

Price bid on letter head along with sign and stamp

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the eligibility criteria for participating in this tender?

Eligible bidders must have valid registration, relevant experience in AV equipment supply and installation, submit EMD of INR 50,000, and provide all required technical and financial documentation as specified in the tender.

How can I submit my bid for this project?

Bids must be submitted electronically via the NProcure portal before the deadline of 25-06-2026 17:45. Bidders need to register on the portal, download tender documents free of cost, and upload all required technical and commercial documents in the specified formats.

What are the technical specifications for the projectors?

The projectors should support a minimum resolution of 1920x1080 (Full HD), have at least 3000 lumens brightness, a contrast ratio of 10,000:1, HDMI, VGA, USB connectivity, and a lamp life of 20,000 hours or more. All equipment must meet safety and quality standards outlined in the tender documents.

What is the evaluation process for bids?

Bids will undergo technical evaluation based on specifications, past experience, and certifications, accounting for 50% of the score. Price bids will be evaluated for competitiveness, accounting for 30%. Only bids meeting minimum thresholds will proceed to final scoring, with the highest total score winning the contract.

What are the key dates and deadlines for this tender?

Bid submission opens on 09-06-2026 at 14:45 and closes on 25-06-2026 at 17:45. Technical evaluation occurs immediately after submission, with the commercial bid opening scheduled for 25-06-2026 at 19:00. Bidders are advised to submit well before deadlines to ensure participation.

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