Open State Governments & UT NPROCURE

Gandhinagar Government Tender for Cleaning & Environmental Support Services - 9-Month Contract

Bid Publish Date

24-Nov-2025, 3:00 pm

Bid End Date

05-Dec-2025, 6:00 pm

Value

₹17,35,009

Location

GANDHINAGAR , GUJARAT

Progress

Issue24-Nov-2025, 3:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

9  Months

Currency Type

Single

Categories 12

OVER HEAD TANK OFFICE MANAGEMENT FACILITY SERVICE OTHER SERVICE SUMP MAN POWER SUPPLY SERVICES APPOINTED OF LABOUR TANK CLEANER WATER STORAGE AND SUPPLY WATER TANK APPOINTMENT OF LABOUR MILITARY VEHICLE

This government tender in Gandhinagar offers an exclusive opportunity for reputed cleaning and environmental support service providers to participate in a 9-month outsourcing project at Patnagar Yojana Bhavan. The contract involves comprehensive cleaning, sanitization, sump and water tank cleaning, and waste management across multiple blocks and campus areas. Managed by the Capital Project Division No.1, Gandhinagar, this project emphasizes quality, safety, and environmental compliance. Bidders must meet specific eligibility and technical criteria, submit their proposals electronically via the NProcure portal, and adhere to strict deadlines. The estimated project value is approximately ₹17.35 lakh, with detailed specifications and evaluation criteria outlined in the tender documents. This opportunity is ideal for companies specializing in facilities management, sanitation, and environmental services seeking to collaborate with government agencies for strategic infrastructure maintenance. The tender process ensures transparency, competitive bidding, and quality service delivery in a high-profile government setting.

Scope Of Work

The scope of work includes:

  • Providing cleaning and sanitation services for Block No. A, B, C, Parking Area, and Campus Area at Patnagar Yojana Bhavan.
  • Performing building sanitization, sump tank, and water tank cleaning as required.
  • Supplying all necessary materials, tools, and equipment for effective cleaning.
  • Ensuring compliance with safety and environmental regulations.
  • Maintaining cleanliness standards throughout the contract period.

The process involves:

  1. Initial assessment and site inspection.
  2. Deployment of trained cleaning staff and supervisors.
  3. Regular cleaning schedules as per the agreed plan.
  4. Monitoring and quality checks.
  5. Reporting and documentation of services provided.

Key deliverables include:

Service Description
Building Sanitization Complete sanitization of all designated blocks and campus areas
Water Tank Cleaning Regular sump and water tank cleaning with approved materials
Waste Disposal Proper disposal of waste materials adhering to environmental norms
Material Supply Providing cleaning agents, disinfectants, and safety gear

The contractor must ensure timely execution, adherence to safety standards, and quality assurance throughout the contract duration.

Technical Specifications

The contractor shall use environmentally friendly cleaning agents approved by relevant authorities. Equipment used must be modern, efficient, and compliant with safety standards. The technical parameters include:

Parameter Specification
Cleaning Equipment High-pressure washers, vacuum cleaners, disinfectant sprayers
Safety Standards PPE for staff, safety signage, and compliance with OSHA norms
Material Quality Certified disinfectants, biodegradable cleaning agents

Sequential procedures:

  1. Conduct site inspection.
  2. Prepare a detailed cleaning plan.
  3. Deploy trained personnel and equipment.
  4. Execute cleaning as per schedule.
  5. Regularly monitor quality and safety.

All technical activities must align with the specifications outlined in the tender documents and adhere to environmental and safety regulations.

Financial Requirements

The estimated project cost is approximately ₹17,35,009.20. The financial bid should include a detailed breakdown:

Cost Component Amount (INR)
Manpower wages Variable based on staff deployment
Material costs As per approved list
Equipment charges Depreciation and maintenance
Miscellaneous Contingencies, safety gear

Payment terms:

  • 30% advance upon contract signing.
  • 50% midway based on progress.
  • Remaining 20% after completion and acceptance.
  • Payments will be made against submission of invoices and compliance certificates.

Bidders must ensure competitive pricing while maintaining quality standards.

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Eligibility Criteria

✓ Must have valid registration and licenses for cleaning and sanitation services.
✓ Proven experience in executing similar government cleaning projects.
✓ Demonstrate financial stability with minimum turnover as specified.
✓ Submit all required documents for preliminary verification, including eligibility certificates.

Qualification Criteria Details
Experience At least 3 years in cleaning and sanitation services
Financial Turnover Minimum annual turnover of ₹10 lakh for the past 3 years
Certifications Valid ISO or equivalent certification in cleaning standards
Legal Compliance No pending legal cases or violations related to service delivery

Important: Bidders must submit all documents as per the specified format and meet the eligibility requirements to qualify for further evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

06-12-2025 10:30

2. Commercial Stage

06-12-2025 10:35

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

SCHEDULE B

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

As per Eligibility Criteria

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 05-12-2025 at 18:00 hours. Bidders must upload all required documents and submit their bids online via the NProcure portal before this time. Late submissions will not be accepted under any circumstances.

What are the key eligibility criteria for bidders?

Bidders must have:

  • Valid registration and licenses for cleaning services
  • Experience in executing similar government projects for at least 3 years
  • Minimum annual turnover of ₹10 lakh for the past three years
  • Necessary certifications such as ISO or equivalent
  • No pending legal cases related to service delivery
    All eligibility documents must be submitted as per the specified format to qualify for bid evaluation.
What technical standards must the cleaning equipment meet?

All cleaning equipment must be modern, efficient, and compliant with safety norms, including:

  • Use of environmentally friendly disinfectants
  • PPE for staff
  • Equipment certified for safety and performance
  • Adherence to environmental regulations
    The technical specifications outlined in the tender document must be strictly followed to ensure quality and safety.
How will the bid evaluation be conducted?

Bids will be evaluated based on:

  • Technical competence (40%)
  • Financial proposal (30%)
  • Compliance with technical specifications (20%)
  • Past performance (10%)
    Minimum qualifying marks are 70% for technical evaluation. The highest scoring compliant bid will be awarded the contract, ensuring transparency and fairness.
What support is available for bidders during the tender process?

Bidders can attend free vendor training sessions organized every Saturday at (n)Code Solutions, Ahmedabad. For technical support and clarifications, contact the support team at +91-79-40007517 or via email at [email protected]. All queries should be raised well before the submission deadline to ensure timely resolution.

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