Open State Governments & UT NPROCURE

Gandhinagar Manpower Supply Tender for Govt. Buildings Maintenance - 11-Month Contract

Bid Publish Date

24-Nov-2025, 3:00 pm

Bid End Date

05-Dec-2025, 6:00 pm

Value

₹22,32,262

Location

GANDHINAGAR , GUJARAT

Progress

Issue24-Nov-2025, 3:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

11  Months

Currency Type

Single

Categories 6

OTHER SERVICE MAN POWER SUPPLY SERVICES APPOINTED OF LABOUR POWER APPOINTMENT OF LABOUR

This government tender in Gandhinagar offers an opportunity for experienced manpower supply companies to provide essential services for maintaining government buildings and residential quarters. The project spans 11 months and involves deploying skilled and unskilled personnel to ensure the upkeep, cleanliness, and minor repairs of government properties in Sector 8. Bidders must meet strict eligibility criteria, submit comprehensive proposals, and adhere to the outlined timelines. The tender process is transparent, with detailed evaluation criteria focusing on technical competence, experience, and cost-effectiveness. This contract is ideal for companies specializing in facilities management, manpower services, and government infrastructure maintenance. Download the detailed tender documents, prepare your bid, and participate in this significant government project to support public sector infrastructure in Gandhinagar.

Scope Of Work

The scope of work includes:

  • Providing manpower for maintaining government non-residential buildings and residential quarters in Sector 8, Gandhinagar.
  • Ensuring cleanliness, minor repairs, and general upkeep of premises.
  • Supplying skilled and unskilled labor as per project requirements.
  • Coordinating with government officials for scheduled maintenance.
  • Adhering to safety and quality standards outlined in the tender documents.

The process involves:

  1. Submission of bid documents including technical and financial proposals.
  2. Evaluation of eligibility and technical compliance.
  3. Awarding the contract to the most suitable bidder.
  4. Commencement of manpower deployment within the specified completion period.

Key deliverables include:

Deliverable Description
Manpower Deployment Adequate staffing for all designated buildings
Maintenance Reports Regular updates and maintenance logs
Compliance Adherence to safety and government regulations
Quality Assurance Ensuring high standards of service

Bidders must provide detailed staffing plans, safety protocols, and compliance certifications as part of their proposal.

Technical Specifications

The technical specifications include:

Parameter Requirement
Manpower Skill Level Skilled, semi-skilled, and unskilled personnel as per job description
Work Duration 11 months from the date of award
Safety Standards Compliant with government safety protocols
Equipment Necessary tools and safety gear provided by the contractor
Reporting Weekly and monthly maintenance reports to be submitted

Sequential process:

  1. Bidders review detailed specifications in tender documents.
  2. Prepare staffing and safety plans.
  3. Submit technical proposals demonstrating compliance.
  4. Await technical evaluation before financial bidding.

Financial Requirements

The estimated project cost is approximately ₹22,32,261.57. The financial proposal must include:

Cost Component Amount (INR)
Manpower wages As per minimum wages notification
Service charges Bidder's markup
Miscellaneous expenses As applicable

Payment terms:

  • Payments will be made monthly based on submitted work completion reports.
  • The total bid amount should be inclusive of all taxes and levies.
  • Bidders must specify detailed cost breakdowns in their proposals.
  • The contract will be awarded based on combined technical and financial evaluation.

Bid submission must include a bid security deposit (EMD) as specified, refundable upon successful contract completion or bid rejection.

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Eligibility Criteria

✓ Must have valid registration and licenses for manpower supply.
✓ Proven experience in government property maintenance projects.
✓ Financial stability with minimum turnover as specified in the tender documents.
✓ Must submit all required documents for preliminary eligibility, including:

Document Description
Eligibility Certificate As per specified criteria
Financial Statements Last 3 years audited reports
Registration Certificates Labour and business licenses

✓ Bidders should have a valid Digital Signature Certificate (DSC) for online submission.
✓ The bidder must not have any pending legal cases or violations related to previous government contracts.
✓ EMD amount as specified must be deposited along with bid submission.

Bidding Process

Process Timeline

1. Preliminary Stage

06-12-2025 10:30

2. Commercial Stage

06-12-2025 10:35

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

SCHEDULE B

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

As per Eligibility Criteria

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this tender?

This tender involves providing manpower for maintaining government non-residential buildings and residential quarters in Sector 8, Gandhinagar. The scope includes cleanliness, minor repairs, and general upkeep, ensuring the properties are maintained to government standards for an 11-month contract.

How can I participate in this government tender?

Interested bidders must download the tender documents online, prepare their technical and financial proposals, and submit them electronically before the deadline of 05-12-2025 at 6:00 PM. Bidders need a valid Digital Signature Certificate (DSC) for online submission and must pay the tender fee of ₹900. Support and training sessions are available through (n)Code Solutions.

What are the eligibility criteria for bidders?

Bidders must have valid registration, licenses, and experience in government property maintenance. They should demonstrate financial stability with audited reports of the last 3 years, and submit all required documents as specified, including eligibility certificates and registration proofs. An EMD deposit is also mandatory.

What is the evaluation process for this tender?

The evaluation involves technical assessment (50%), financial proposal (30%), and past experience (20%). Bidders must meet minimum technical scores and demonstrate the capacity to deploy manpower within the stipulated timeline. The process includes technical and commercial evaluations scheduled on 06-12-2025.

What are the key dates to remember?

Key dates include:

  • Bid Start: 24-11-2025
  • Bid End: 05-12-2025
  • Evaluation: 06-12-2025
  • Contract Award: Expected by 10-12-2025
  • Contract Signing: 11-12-2025.
    All submissions must be completed before the bid closing date to ensure consideration.

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