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Open Miscellaneous NPROCURE

Government Tender for Annual Contract of Mandap, Lighting & Sound Services at SSSU Veraval

Bid Publish Date

09-Jan-2026, 11:00 am

Bid End Date

29-Jan-2026, 6:00 pm

Value

₹0

Location

GIR SOMNATH , GUJARAT

Progress

Issue09-Jan-2026, 11:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

This government tender offers an exciting opportunity for experienced event management companies to secure an annual contract for Mandap, Lighting, and Sound services at Shree Somnath Sanskrit University, Veraval, Gujarat. The project involves comprehensive setup, operation, and dismantling of event infrastructure across multiple university functions over a 12-month period. Bidders must meet specific eligibility criteria, including relevant experience, financial stability, and compliance with safety standards. The procurement process is conducted electronically via the NProcure platform, ensuring transparency and efficiency. This tender is ideal for vendors specializing in audiovisual, lighting, and event support services seeking to collaborate with a prestigious government educational institution. The contract aims to enhance the quality and professionalism of university events, fostering long-term partnerships with reliable service providers. Download detailed tender documents and submit your bid before the deadline to participate in this government procurement opportunity.

Scope Of Work

The scope of work includes:

  • Provision of Mandap setup and dismantling for various events at SSSU, Veraval.
  • Lighting services including installation, operation, and maintenance of lighting equipment.
  • Sound system setup and management for events, ensuring clear audio delivery.
  • Coordination with university officials for event schedules and specific requirements.
  • Timely delivery and removal of all equipment and infrastructure.

The process involves:

  1. Site inspection and assessment.
  2. Preparation of event-specific setup plans.
  3. Installation of Mandaps, lighting, and sound systems.
  4. Operational support during events.
  5. Dismantling and cleanup post-event.
Equipment/Service Specifications
Mandap Dimensions Customizable as per event needs
Lighting Equipment LED, Halogen, Spotlights
Sound Systems Microphones, Speakers, Mixers

Bidder must ensure compliance with all safety and quality standards as specified in the tender documents.

Technical Specifications

The technical specifications include:

  • Mandap structures must be durable, weather-resistant, and compliant with safety standards.
  • Lighting systems should support energy-efficient LED technology with adjustable brightness.
  • Sound systems must include high-fidelity microphones, speakers, and mixing consoles suitable for large venues.
  • All equipment must be certified and tested for safety and performance.
Parameter Requirement
Mandap Material Steel or aluminum with weatherproof coating
Lighting Power Minimum 1000W LED lighting
Sound Output Minimum 2000W RMS

Sequential procedures for technical setup:

  1. Site assessment and planning.
  2. Equipment procurement and testing.
  3. Installation and calibration.
  4. Operational testing before the event.
  5. Maintenance during the event.
  6. Dismantling and storage post-event.

Financial Requirements

The estimated budget for the entire contract is INR 0.00, indicating that the focus is on service quality and compliance rather than a fixed project cost. The tender fee is INR 1500, payable online. Payment terms include:

  • Bid Security (EMD) to be submitted along with the preliminary bid.
  • Performance security to be retained during the contract period.
  • Payment schedule:
    • 30% advance upon contract signing.
    • 40% after completion of 50% of scheduled events.
    • 30% after final delivery and approval.
Cost Component Amount Remarks
Tender Fee INR 1500 Non-refundable
EMD As specified Refundable after completion
Service Charges As per bid To be quoted in Price Bid

All financial transactions must adhere to the terms specified in the tender documents.

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Eligibility Criteria

  • ✓ Must have valid registration and relevant experience in event services.
  • ✓ Must submit the Scan copy of Tender Fee, EMD, and other required documents for preliminary bid.
  • ✓ Must have the capacity to execute multiple events simultaneously.
  • ✓ Financial stability as demonstrated by recent financial statements.
  • ✓ Proven track record of successfully handling similar government or institutional projects.
Qualification Criteria Details
Experience Minimum 3 years in event setup and management
Financial Turnover Minimum INR 10 Lakhs in the last financial year
Certifications ISO or equivalent quality certifications
Technical Capability Adequate equipment and skilled manpower

Bidders must meet all eligibility conditions to qualify for further evaluation.

Bidding Process

Process Timeline

1. Preliminary Bid

06-02-2026 11:00

2. Commercial Bid

06-02-2026 12:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical Submission

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Bid

1

Scan copy of Tender Fee

Required
2

Scan copy of Tender EMD

Required
3

Scan copy of Other Required Document As per Tender

Required

Form - Tender Fee Form

1

Scan copy of Tender Fee

Required
2

Scan copy of EMD

Required
3

Scan copy of Other Required Document As per Tender

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this government tender?

This tender invites bids for Annual Rate Contract of Mandap, Lighting, and Sound services at Shree Somnath Sanskrit University, Veraval. The scope includes setup, operation, and dismantling of Mandaps, lighting, and sound systems for various university events, ensuring safety and quality standards are met throughout the contract period.

What are the key eligibility criteria for bidders?

Bidders must have relevant experience in event management, submit valid Tender Fee and EMD, demonstrate financial stability with recent statements, and possess appropriate certifications. Experience of at least 3 years and a minimum turnover of INR 10 Lakhs are essential for qualification.

How can I participate in the bidding process?

Participants should register on the NProcure portal, submit all required documents electronically before the deadline, including Tender Fee, EMD, and technical details. The process involves a preliminary bid evaluation followed by a commercial bid. Ensure your digital certificates are valid for signing bids.

What are the important dates and deadlines I should be aware of?

The bid submission opens on 09-01-2026 at 11:00 AM and closes on 29-01-2026 at 6:00 PM. Evaluation of preliminary bids occurs on 06-02-2026, with the final award notification expected by 11-02-2026. Bidders must adhere strictly to these dates to participate successfully.

Where can I get further assistance or clarifications?

For support, contact the Registrar of Shree Somnath Sanskrit University via email at [email protected]. Technical support for online bidding is available through the (n)Code Solutions support team at Ahmedabad. Bidders are encouraged to attend training sessions for smooth participation.

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