Custom Bid for Services - Hiring of catering services for PD Training Guest night
Indian Navy
KANNUR, KERALA
Posted:
22 August 2025
Closed:
1 September 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Annual Rate Contract for SRP Force Guest Stay & Catering Services
Progress
Issue20-Feb-2026, 3:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹885
Contract Form
Service
Completion Period
120 Days
Currency Type
Single
Categories
3
This government tender offers a unique opportunity for experienced hospitality and catering service providers to secure an annual rate contract in Bhavnagar, Gujarat. The project involves managing guest accommodations and providing catering services for SRP Force personnel and visitors, ensuring high standards of hygiene, safety, and customer satisfaction. With a contract value of approximately ₹10,00,000 and a duration of 120 days, this tender is ideal for contractors seeking to expand their portfolio within the government sector. Bidders must meet strict eligibility criteria, submit comprehensive technical and financial proposals, and adhere to strict timelines. The process emphasizes transparency, quality, and efficiency, making it a valuable opportunity for service providers in the power and energy sector and related industries.
Scope Of Work
• Provide guest accommodation services for SRP Force personnel and guests staying at designated locations in Bhavnagar.
• Offer catering and hospitality services including meal preparation, serving, and maintaining hygiene standards.
• Manage guest bookings, check-ins, and check-outs efficiently.
• Ensure compliance with safety, security, and health regulations.
• Maintain cleanliness and upkeep of guest facilities.
- Bidders must submit a detailed proposal including service standards and pricing.
- Coordinate with the Superintending Engineer and relevant authorities for smooth execution.
- Regularly monitor service quality and address guest feedback.
- Complete all services within the stipulated 120-day contract period.
| Service Component | Specifications |
|---|---|
| Accommodation Capacity | Minimum 20 rooms with basic amenities |
| Catering Standards | Fresh, hygienic meals as per government guidelines |
| Service Hours | 24/7 guest support and catering |
| Quality Assurance | Regular audits and guest feedback collection |
Technical Specifications
| Parameter | Requirement |
|---|---|
| Accommodation | Minimum 20 rooms with basic amenities |
| Meals | Hygienic, nutritious, and timely |
| Service Time | 24 hours availability |
| Staff Qualification | Trained hospitality personnel |
| Certification | ISO or equivalent standards for hygiene and safety |
Process:
- Submit detailed technical proposal.
- Demonstrate infrastructure and staff capability.
- Provide proof of certifications.
- Undergo evaluation and site inspection if required.
Financial Requirements
The estimated contract value is ₹10,00,000. Bidders must submit a detailed price bid including rates for accommodation, catering, and additional services. Payment will be made in installments based on milestones or monthly billing, subject to satisfactory service delivery. The bid should include a breakdown of costs, applicable taxes, and any other charges. The bid validity period is 120 days from the date of submission, ensuring price stability during this period. Bidders must deposit an earnest money deposit (EMD) of ₹XXXXX, as specified, to participate in the tender process.
Documents 1
Tender Notice Hotel stay_SRP_Jan-26.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses for hospitality and catering services.
✓ Proven experience in providing guest accommodation and catering services for government or large organizations.
✓ Financial stability with minimum annual turnover of ₹5,00,000 in the last 3 years.
✓ Ability to comply with safety, health, and environmental regulations.
| Qualification Requirement | Details |
|---|---|
| Experience | At least 3 years in hospitality/catering services |
| Financial Criteria | Minimum annual turnover of ₹5,00,000 |
| Certification | Valid licenses and certificates for hospitality and catering |
| Technical Capability | Adequate infrastructure and trained staff |
| Past Performance | Successful completion of similar projects in the last 5 years |
Bidding Process
Process Timeline
1. Preliminary Stage
02-03-2026 12:00
2. Price Bid
02-03-2026 12:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Hotel Accommodation Price Bid-PGVCL Bhavnagar
User Defined Template-Secured
Required Documents
Form - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The last date for bid submission is 27th February 2026 at 18:00. Bidders must ensure all documents are uploaded before this deadline to avoid disqualification.
What are the eligibility criteria for bidders?
Bidders must have valid licenses, proven experience in hospitality and catering, a minimum annual turnover of ₹5,00,000, and relevant certifications. Past performance in similar projects is also required.
How can I participate in the online bidding process?
Participants need to procure a valid Digital Certificate as per IT Act-2000, register on the nProcure portal, and attend the free vendor training sessions held every Saturday. Support is available from the nCode Solutions team.
What is the scope of services included in this tender?
The scope encompasses guest accommodation, catering services, guest management, and maintaining quality standards for SRP Force personnel and guests staying in Bhavnagar. Detailed specifications are provided in the tender documents.
What are the evaluation criteria for selecting the successful bidder?
Bid evaluation is based on technical competence (40%), financial proposal (40%), past experience (10%), and eligibility compliance (10%). Bidders must meet minimum thresholds in each category.
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Documents 1
Tender Notice Hotel stay_SRP_Jan-26.pdf
TENDER_DOCUMENT