Open Power and Energy NPROCURE

Government Tender for Bird Flight Diverter (LED & Non-LED) for 11 KV & LT Lines

Bid Publish Date

24-Jan-2024, 8:00 pm

Bid End Date

05-Dec-2025, 6:00 pm

EMD

₹7,50,000

Location

RAJKOT , GUJARAT

Progress

Issue24-Jan-2024, 8:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹11,800

Contract Form

Buy

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 7

EQUIPMENT ELECTRICAL CONDUCTOR LT OVERHEAD LINE OVERHEAD LINE DOG ACSR

This government tender from Paschim Gujarat Vij Company Limited offers a significant opportunity for suppliers of Bird Flight Diverters—both LED and Non-LED types—designed to prevent bird collisions and electrocution on overhead power lines. The project focuses on environmental protection and power infrastructure safety by providing innovative solutions for 11 KV and LT lines. Bidders must meet strict eligibility criteria, technical specifications, and submit comprehensive documentation to qualify. The tender process includes multiple stages, from preliminary screening to technical and financial evaluation, with deadlines spanning from January 2024 to May 2025. With an estimated value ranging from INR 7,50,000, this procurement aligns with government initiatives to promote sustainable power distribution and wildlife conservation. Companies specializing in electrical safety devices, environmental solutions, and power line equipment are encouraged to participate and contribute to this environmentally responsible project.

Scope Of Work

The scope of work includes the supply and delivery of Bird Flight Diverters suitable for overhead power lines to prevent bird electrocution and collisions. Key deliverables include:

  • Supply of both LED and Non-LED Bird Flight Diverters as per specifications.
  • Compatibility with various conductor sizes, including ACSR and AAA conductors.
  • Delivery to specified locations within Gujarat.

The process involves:

  1. Design and technical compliance as per tender specifications.
  2. Manufacturing in accordance with approved standards.
  3. Quality testing and certification as per technical specifications.
  4. Packaging and transportation ensuring safety during transit.
  5. Delivery and installation support if required.

Specifications comparison:

Parameter Non-LED Diverter LED Diverter
Power Source None 12V Battery / Solar
Visibility Moderate High
Cost Lower Higher
Maintenance Minimal Periodic

All products must meet the technical standards specified in the tender document, including durability, environmental resistance, and safety certifications.

Technical Specifications

The Bird Flight Diverters must adhere to the following technical parameters:

Specification Requirement
Material UV resistant, weatherproof plastic
Dimensions Length: 150 mm, Width: 50 mm
Weight Not exceeding 200 grams
Power Source LED Diverters: 12V Battery / Solar; Non-LED: Mechanical
Visibility High luminance for LED types, visible from 300 meters
Durability Minimum 10 years of operational life
Certification Compliant with IS/IEC standards

Sequential process for compliance:

  1. Design submission for approval.
  2. Prototype testing at certified labs.
  3. Manufacturing following approved designs.
  4. Final quality inspection before dispatch.

All technical documents, including test reports, must be submitted along with the bid for evaluation.

Financial Requirements

The estimated project budget ranges from INR 7,50,000 to INR 10,00,000, covering the supply of Bird Flight Diverters. The cost breakdown includes:

Cost Component Amount (INR)
Product Cost Based on unit price and quantity
Transportation As per delivery location
Installation Support If applicable
Taxes & Duties As applicable

Payment terms are as follows:

  • 30% advance upon order confirmation.
  • 50% after delivery and inspection.
  • Remaining 20% after successful installation and acceptance.
    All payments will be processed through bank transfer, subject to submission of valid invoices and compliance certificates.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have a valid GST registration and PAN card.
  • ✓ Must submit the tender fee of INR 11,800 via RTGS, NEFT, or online UTR number.
  • ✓ Must provide EMD of INR 7,50,000 through RTGS, NEFT, demand draft, or bank guarantee.
  • ✓ Must submit notarized exemption documents if applicable.
  • ✓ Must have prior experience in supplying electrical safety devices for power lines.
  • ✓ Must possess ISO certification (if applicable).
  • ✓ Must provide self-certified copies of factory licenses, import/export certificates (if applicable), and last three years' audited accounts.
  • ✓ Must include technical compliance documents, product certifications, and test reports.
Qualification Criteria Details
Financial Turnover Minimum turnover of INR 50 lakhs in last 3 years
Experience At least 2 completed projects of similar nature
Technical Capability Proven manufacturing capacity and quality certifications

All documents must be submitted as per the specified formats and deadlines to qualify for technical and financial evaluation.

Bidding Process

Process Timeline

1. Priliminary Stage

06-12-2025 11:00

2. Technical Bid

15-12-2025 11:00

3. Price Bid

26-12-2025 11:00

Required Forms

Priliminary

PGVCL Tender Fee - Goods

User Defined Template-Standard

Required

PGVCL EMD Details - Goods

User Defined Template-Standard

Required

Technical

ANNEXURE -1

User Defined Template-Standard

Required

ANNEXURE – 2

User Defined Template-Standard

Required

Annexure-3

User Defined Template-Standard

Required

ANNEXURE - 4

User Defined Template-Standard

Required

ANNEXURE - 5

User Defined Template-Standard

Required

ANNEXURE- 6

User Defined Template-Standard

Required

ANNEXURE – 7

User Defined Template-Standard

Required

ANNEXURE - 8

User Defined Template-Standard

Required

ANNEXURE - 9

User Defined Template-Standard

Required

ANNEXURE - 10

User Defined Template-Standard

Required

ANNEXURE - 11

User Defined Template-Standard

Required

ANNEXURE - 12

User Defined Template-Standard

Required

ANNEXURE - 13

User Defined Template-Standard

Required

ANNEXURE - 14

User Defined Template-Standard

Required

ANNEXURE - 15

User Defined Template-Standard

Required

ANNEXURE - 16

User Defined Template-Standard

Required

CERTIFICATE - A

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS

User Defined Template-Standard

Required

CONFIRMATION

User Defined Template-Standard

Required

Terms As Per PGVCL

User Defined Template-Standard

Required

TECHNICAL SPECIFICATION

User Defined Template-Standard

Required

Price

Confirmation For Composition Scheme

User Defined Template-Standard

Required

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Payment of Tender Fee (scan copy of cash receipt/RTGS/NEFT/Online with UTR No)

Required
2

Payment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No. or Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee)

Required
3

EMD Exemption Documents duly notarized (if Applicable)

Required
4

Self- certified copy of GSTN Registration Certificate

Required
5

Cancelled Check

Required

Stage - Technical Bid

1

Technical Specification and GTP duly filled, Sealed & signed

Required
2

Tender Drawing duly Sealed & signed (if applicable)

Required
3

Tender Notice and Schedule-A duly Sealed & signed.

Required
4

Tender Commercial terms & conditions with all annexures duly Sealed & signed

Required
5

Notarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents.

Required
6

Notarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)

Required
7

Country Boundary Certificate on 300/- Rs. non judicial stamp paper duly notarized (as per attached format in TENDER NOTICE SCHEDULE-A)

Required
8

Notarize copy of all required Type test report

Required
9

All Amendment in ascending Order with duly signed and sealed.(if any)

Required
10

“Important Instruction” duly Sealed & signed

Required
11

Certificate-A of the Tender duly signed & sealed on Company’s letterhead

Required
12

Self-certified copy of valid ISO Certificate (if Applicable)

Required
13

PAN card of FIRM/COMPANY certified by the Authorized person

Required
14

Self-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL DIRECTORS/PROPEROTER

Required
15

Self-certified copy of valid copy of Factory License

Required
16

Self-certified copy of Import / Export Certificate (if Applicable)

Required
17

List of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about proprietor.

Required
18

Self-certified of Partnership deed (if applicable)

Required
19

List of Plant & Machinery and Testing Facility duly Sealed & signed

Required
20

Certified copy of Last Three years Audited Account.

Required
21

Notarized Copy of Valid BIS License (if applicable)

Required
22

BEE Certificate (if applicable)

Required
23

Self-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)

Required
24

Any other documents if required as per tender terms and conditions.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to procure Bird Flight Diverters (both LED and Non-LED types) for overhead power lines to prevent bird collisions and electrocution, especially targeting the Great Indian Bustard (GIB). The initiative supports environmental conservation and ensures safer power distribution infrastructure.

Who can participate in this tender?

Eligible bidders include manufacturers, suppliers, and vendors with experience in electrical safety devices, possessing valid GST registration, PAN, ISO certification (if applicable), and meeting the specified financial and technical criteria. Details are outlined in the eligibility section of the tender documents.

What are the key technical specifications for the Bird Flight Diverters?

The diverters must be UV resistant, weatherproof, durable for at least 10 years, and meet IS/IEC standards. LED types should have high luminance visibility from 300 meters, powered by 12V batteries or solar panels. Non-LED types are mechanical with minimal maintenance. Detailed specifications are available in the tender documents.

What is the bid submission process and deadline?

Bidders must download the tender documents, pay the tender fee of INR 11,800, submit all required documents, and complete the technical and financial bids online. The final date for bid submission is 15th May 2025 at 18:00. The process involves technical evaluation followed by price bid opening.

How will the evaluation of bids be conducted?

Bid evaluation will consider technical compliance (50%), past experience (20%), cost competitiveness (20%), and delivery schedule (10%). Bidders must meet minimum qualifying scores to be shortlisted. The highest-scoring compliant bid will be awarded the contract, ensuring transparency and fairness.

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