Invitation to Bid - Operation and Maintenance of HVAC Systems of Various capacities in Technical Area at Site-G, Jagdalpur in RAIPUR, CHHATTISGARH
N/A
RAIPUR, CHHATTISGARH
Posted:
24 May 2025
Closed:
16 June 2025
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Comprehensive HVAC Maintenance at GMERS Dharpur Campus, Patan
Bid Publish Date
20-Jun-2026, 4:30 pm
Bid End Date
02-Jul-2026, 6:00 pm
Value
₹72,16,478
Location
Progress
Issue20-Jun-2026, 4:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,400
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
3
This government tender invites qualified contractors to submit bids for comprehensive maintenance of HVAC systems at GMERS Campus Dharpur, Patan. The project involves electrical and maintenance works over a 12-month period, ensuring optimal operation of HVAC systems in a government healthcare facility. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and local presence in Gujarat. The tender emphasizes transparency, with detailed documentation and compliance requirements. The estimated project value is approximately INR 7,216,478, with a clear procurement process and evaluation criteria. This opportunity is ideal for experienced electrical contractors, HVAC service providers, and facility management firms with proven track records in government projects. The tender process is open, with submission deadlines on 2nd July 2026, and involves detailed technical and financial bid submissions. Bidders are encouraged to review all linked documents and prepare comprehensive proposals aligned with the specified standards and specifications.
Scope Of Work
The scope of work includes the following:
- Comprehensive maintenance of HVAC systems at GMERS Dharpur Campus, including routine inspections, preventive maintenance, and repairs.
- Electrical system checks and repairs related to HVAC units, ensuring compliance with safety and operational standards.
- Replacement of faulty components such as filters, motors, and control panels.
- System calibration and performance optimization.
- Documentation of all maintenance activities and reporting.
The process involves:
- Initial assessment and site inspection.
- Preparation of maintenance schedule.
- Execution of maintenance tasks as per the schedule.
- Quality checks and system testing.
- Final reporting and documentation.
Key deliverables include a detailed maintenance plan, monthly reports, and compliance with safety standards. The contractor must ensure minimal disruption to hospital operations and adhere to all health and safety regulations.
| Specification | Details |
|---|---|
| Duration | 12 months |
| Location | GMERS Dharpur Campus, Patan |
| System Type | HVAC, Electrical systems |
| Maintenance Frequency | Monthly, Quarterly, Yearly |
| Standards | As per Standard Specification for Electrical Work |
All work must comply with the standard electrical and HVAC maintenance specifications provided in the linked tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| System Type | HVAC systems including FCU, AHU, Cassette, VRV/VRF |
| Operating Voltage | As per standard electrical specifications |
| Control Systems | Digital controllers with remote monitoring |
| Components | OEM-approved filters, motors, sensors |
| Maintenance Standards | As per Standard Specification for Electrical Work |
Sequential process:
- Initial system assessment.
- Routine inspections.
- Component replacement and repairs.
- System calibration and testing.
- Final system validation.
All technical activities must adhere to the standard electrical and HVAC maintenance codes and be documented thoroughly.
Financial Requirements
The estimated project cost is approximately INR 7,216,478. The financial bid should include a breakdown of costs for labor, materials, equipment, and miscellaneous expenses. Payment terms are linked to milestones such as completion of specific maintenance phases and submission of reports. Bidders must submit financial proposals in the prescribed format, ensuring transparency and compliance with the tender guidelines.
| Cost Component | Estimated Amount (INR) |
|---|---|
| Labor | As per tender guidelines |
| Materials | As per standard rates |
| Equipment | As per OEM prices |
| Miscellaneous | As applicable |
Payment shall be made in accordance with the payment schedule, with progress payments linked to approved milestones and final payment upon project completion and approval.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹72,16,478
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
The Superintending Engineer, Project Implementation Unit
Bid Opening Authority
The Superintending Engineer, Project Implementation Unit
Address
NRHM / PIU Building 4th Floor, Civil Hospital Campus, Gandhinagar
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 9
0.SBD Book HVAC.pdf
TENDER_DOCUMENT
GMERS HVAC Make List Patan.pdf
TENDER_DOCUMENT
PQ CRITERIA.pdf
TENDER_DOCUMENT
Schedule B (4).pdf
TENDER_DOCUMENT
Standard Specification for Electrical Work.pdf
TENDER_DOCUMENT
Tender Notice No - 38.pdf
TENDER_DOCUMENT
ANNEXURE-A (3).pdf
TENDER_DOCUMENT
ANNEXURE-C.pdf
TENDER_DOCUMENT
ANNEXURE-E - (1).pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a valid GST Registration Certificate.
✓ Must possess Valid PAN Card.
✓ Must have Valid PF and ESIC Registration Certificates.
✓ Must have an office/Workshop/Service Centre in Gujarat with proof such as property tax, electricity bill, or lease agreement.
✓ Must submit Bid Fee and EMD as specified.
✓ Must demonstrate financial stability with an annual turnover of at least INR 7,616,478 in any of the last five financial years, supported by Chartered Accountant certificates.
✓ Must have experience in HVAC system maintenance with supporting documents like work orders and completion certificates.
✓ Must provide OEM authorization or proof of OEM experience in FCU, AHU, VRV/VRF, and DX systems.
✓ Must submit Declaration Letter (Annexure-A) and Undertaking Letter (Annexure-E).
✓ Must have successful experience in similar government projects within the last 5 years.
| Criteria | Details |
|---|---|
| Financial Turnover | Minimum INR 7,616,478 in last 5 years |
| Experience | Proven track record in HVAC maintenance projects |
| Local Presence | Office/Workshop in Gujarat |
| Certification | Valid GST, PAN, PF, ESIC |
| Experience Proof | Work orders, completion certificates |
Applicants must meet all the above criteria to qualify for bidding.
Bidding Process
Process Timeline
1. Priliminary Stage
02-07-2026 18:02
2. Commercial Stage
02-07-2026 18:05
Required Forms
Priliminary
Tender Fee EMD And Registration Details Form
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Priliminary Stage
1
Upload scan copy of the Tender / Bid fee Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favor of PIU GENERAL FUND A/C 11-114
Required 2
Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Bank Guarantee from any scheduled Indian bank in the format given in Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore and above) and Bank Guarantee of Schedule and Private Banks shall be considered as per GoG Finance Departments Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment. Or Through Fixed Deposit of Nationalized / Schedule Bank Should be in favour of PIU GENERAL FUND A/C 11-114
Required 3
Upload scan copy of the Valid liquid assets (aggregate of working capital, cash in hand and uncommitted bank guarantees) and / or credit facilities /Bank Solvency up to 25 percentage in Calander Year of the value of the contract/contracts applied also Upload Solvency Certificate (as per SBD 4-5-6)
Required 4
Upload scan copy of the Valid GST Registration Certificate
Required 5
Upload scan copy of the Valid PAN Card
Required 6
Upload Scan copy of Valid PF Registration Certificate.
Required 7
Upload Scan copy of Valid ESIC Registration Certificate.
Required 8
The Bidder must have one office / Workshop / Service Centre in Gujarat. (Copy of documents to prove Local office / Workshop in Gujarat Please attach the copy of any one of the following: Property tax bill/Electricity Bill/Telephone Bill/GST Registration copy/Lease agreement/MSME Certificate etc.)
Required 9
Upload scan copy of Declaration Letter of Bidder As per Annexure-A
Required 10
Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy)
Required 11
Bidder should have Annual financial turnover of As per Estimate Amount & more during the last 5 (five) financial years from current financial year. The C.A. Audited Certificate of Annual Turnover for the last five financial years to be submitted. Rs. 76,16,478.00 During any one of the last five financial years, ending 31/03/2025 (Certificate of Chartered Accountant or other suitable documents to the satisfaction of Tender inviting Authority).
Required 12
Upload scan copy of Undertaking Letter of Bidder As per Annexure-E
Required 13
The bidder shall be an OEM or having OEM-authorization and having experience in FCU/AHU/Cassette with VRV/VRF and DX- type system, Ventilation System).The bidder must have successfully executed similar works in past 5 years and shall submit supporting documents, including work orders, completion certificates, and OEM authorization (if applicable)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The deadline for bid submission is 2nd July 2026 at 6:00 PM. Bidders must upload all required documents and bids before this time via the nProcure portal. Late submissions will not be accepted under any circumstances.
What documents are required to qualify for this tender?
Bidders must submit mandatory documents including:
- Tender Fee and EMD proof
- GST Registration
- PAN Card
- PF and ESIC Registration
- Local Gujarat Office proof
- Experience certificates
- Financial statements
- OEM authorization (if applicable)
All documents should be uploaded as per the detailed eligibility criteria outlined in the tender documents.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence (50%), financial proposal (30%), and eligibility compliance (20%). Minimum technical score of 70% is required. The evaluation considers past experience, financial stability, OEM authorization, and adherence to specifications. The bid with the best combined score will be selected for award.
Can I participate if my company is outside Gujarat?
No, bidders must have an office, workshop, or service center in Gujarat with supporting proof such as property tax, electricity bill, or lease agreement. This requirement ensures local presence for effective project execution and compliance with government procurement policies.
Where can I download the tender documents?
Tender documents are available for free download from the official nProcure portal. Use the provided links in the tender notice or visit the portal directly. It is recommended to review all linked documents, including the SBD Book HVAC and Make List, before preparing your bid.
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Documents 9
0.SBD Book HVAC.pdf
TENDER_DOCUMENT
GMERS HVAC Make List Patan.pdf
TENDER_DOCUMENT
PQ CRITERIA.pdf
TENDER_DOCUMENT
Schedule B (4).pdf
TENDER_DOCUMENT
Standard Specification for Electrical Work.pdf
TENDER_DOCUMENT
Tender Notice No - 38.pdf
TENDER_DOCUMENT
ANNEXURE-A (3).pdf
TENDER_DOCUMENT
ANNEXURE-C.pdf
TENDER_DOCUMENT
ANNEXURE-E - (1).pdf
TENDER_DOCUMENT