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Open State Governments & UT NPROCURE

Gujarat Government Tender for Electrical Maintenance of Air Conditioning Systems at Gandhinagar Minister Bungalow

Bid Publish Date

19-Jun-2026, 1:30 pm

Bid End Date

30-Jun-2026, 4:00 pm

Value

₹9,99,470

Location

GANDHINAGAR , GUJARAT
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Progress

Issue19-Jun-2026, 1:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

1  Years

Currency Type

Single

Categories 3

ELECTRICAL WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers an exciting opportunity for electrical contractors to secure a one-year maintenance contract for air conditioning systems at the Gandhinagar Minister Bungalow. The project, issued by the Gujarat Roads and Buildings Department, involves comprehensive electrical and HVAC maintenance services ensuring efficient operation and safety compliance. With an estimated value of Rs. 9,99,469.74, the tender emphasizes experience, technical competence, and adherence to safety standards. Bidders must meet strict eligibility criteria, including valid licenses, experience in similar projects, and financial solvency. The process is conducted online via the NProcure portal, with clear deadlines and evaluation criteria. This tender is ideal for qualified electrical firms, HVAC specialists, and facilities management companies seeking to work with the Gujarat government on critical infrastructure projects. The opportunity ensures long-term engagement in a prestigious government setting, offering competitive remuneration and the chance to showcase expertise in AC maintenance and electrical services in Gujarat.

Scope Of Work

The scope of work includes the following key deliverables:

  • **Comprehensive maintenance and servicing of various air conditioning units installed at the Minister Bungalow site in Gandhinagar.
  • **Regular inspection, cleaning, and preventive maintenance to ensure efficient operation.
  • **Troubleshooting and repair of faulty AC units, including replacement of defective parts.
  • **Ensuring compliance with safety standards and electrical codes.
  • **Providing detailed reports and logs of maintenance activities.

The process involves:

  1. **Initial inspection and assessment of all AC units.
  2. **Scheduling routine maintenance visits.
  3. **Carrying out repairs and replacements as needed.
  4. **Testing and commissioning after maintenance.
  5. **Documenting all activities and providing reports to the designated officer.
Specification Details
Maintenance Period One year
Number of AC units To be inspected and maintained
Service hours As per departmental guidelines
Response time Within 24 hours for breakdowns

Bidder must ensure availability of qualified electrical technicians and proper tools for maintenance activities. All work must adhere to the safety and quality standards specified by the department.

Technical Specifications

The technical specifications include:

Parameter Requirement
AC Types Split, Window, Centralized
Power Supply 230V/415V, 50Hz
Maintenance Scope Cleaning, inspection, troubleshooting, parts replacement
Response Time Within 24 hours for breakdowns
Documentation Maintenance logs, service reports

The process involves:

  • Conducting initial assessment.
  • Scheduling routine maintenance.
  • Performing repairs and preventive checks.
  • Testing and commissioning post-maintenance.
  • Maintaining detailed records of all activities.

Technicians must hold valid electrical licenses and use approved spare parts. All work must comply with departmental safety and quality standards.

Financial Requirements

The estimated contract value is Rs. 9,99,469.74. The financial bid should include a percentage rate for AMC services, which will be evaluated for competitiveness. Payment will be made quarterly based on approved invoices, with the following breakdown:

Cost Component Amount
Basic Maintenance Rs. 7,00,000
Spare Parts Rs. 1,50,000
Miscellaneous Rs. 49,469.74

Payment terms:

  • 25% advance at contract signing.
  • Remaining payments on quarterly basis.
  • Final payment after completion of work and approval.

Bidders must ensure their financial proposals are competitive and compliant with tender guidelines.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹9,99,470

Bid To RA

No

Item Category

Electrical - AC Maintenance

Authority & Contact

Officer Inviting Bids

Dy. Executive Engineer, Sachivalaya Complex Electrical Sub Division No 1, Gandhinagar.

Bid Opening Authority

Dy. Executive Engineer, Sachivalaya Complex Electrical Sub Division No 1, Gandhinagar.

Address

1st Floor, A Block, Patnagar Yojna Bhavan, Sector No 16, Gandhinagar

Contact Details

[email protected]

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Documents 10

AMC AC Log sheet.pdf

TENDER_DOCUMENT

Annexure A Declaration.pdf

TENDER_DOCUMENT

DTP AMC AC MB 2026_27.pdf

TENDER_DOCUMENT

PQ AMC AC MB 2026_27.pdf

TENDER_DOCUMENT

SBD AMC AC MB 2026_27 Vol I.pdf

TENDER_DOCUMENT

SBD AMC AC MB 2026_27 Vol II.pdf

TENDER_DOCUMENT

Scope of AMC AC AND conditions1.pdf

TENDER_DOCUMENT

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

NOTICE NO 05.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license (E-2 category or above).
  • ✓ Must possess GST registration and PAN issued by the Income Tax Department.
  • ✓ Must have experience in maintaining similar AC systems, with at least one completed contract worth not less than Rs. 3,99,787.90.
  • ✓ Must submit a solvency certificate of at least Rs. 2,49,867.44 issued from a recognized bank within 2026.
  • ✓ Must provide bid security of Rs. 10,000 in the form of FDR or bank guarantee valid for at least 165 days.
  • ✓ Must submit tender fee of Rs. 900 via demand draft.
  • ✓ Must have E-2 or higher electrical registration.
  • ✓ Must submit a declaration letter (Annexure A) duly signed.
  • ✓ Bidders should have relevant experience in electrical maintenance, especially for AC systems, within the last 3 years.
Qualification Details
Experience Minimum 1 similar project completed
Financial Solvency certificate of Rs. 2,49,867.44
Licenses Valid electrical contractor license, GST, PAN
Bid Security Rs. 10,000 in FDR or bank guarantee
Tender Fee Rs. 900 demand draft

Bidders must meet all eligibility criteria to qualify for the tender.

Bidding Process

Process Timeline

1. Preliminary Stage

30-06-2026 16:05

2. Commercial Stage

30-06-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload Scanned copy of Tender Fee of Rs. 900/-in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)

Required
2

Upload Scanned copy Bid Security/Earnest Money Deposit of Rs. 10,000/-in the form of FDR (with a validity period of not less than 165 Days) / Bank Guarantee from Nationalized/ Scheduled Bank in favour of Deputy Executive Engineer, Sachivalaya Complex Electrical Sub Division No 1, Gandhinagar payable at Gandhinagar OR Exemption Certificate is Valid (FDR for EMD must be purchased from the account of Bidder)

Required
3

Upload scanned copy Bank Solvency (25 percent of estimated cost put to tender i.e. ₹2,49,867.44) issued from Nationalized/Scheduled bank of 2026

Required
4

Upload Scanned copy of Permanent Account Number (PAN) issued by Income Tax Department

Required
5

Upload Scanned copy of GST Registration Certificate

Required
6

Upload Scanned copy of E-2 and above category registration (Electrical)

Required
7

Upload Scanned copy of valid Electric contractor licence.

Required
8

Upload Signed and Scanned copy of Declaration Letter of Bidder (Annexure A)

Required
9

Upload Scanned copy of Experience in Form -3A for one similar kind of Completed work (i.e. All in maintenance contract for AC)) having completion cost not less than ₹3,99,787.90 (without GST) for AMC AC work (40 Percentage of the electrical amount put to tender for the proposed Work) (Escalation/Enhancement Factor as per SBD Applicable)

Required
10

Upload Signed and scanned copy of Scope of Work and Conditions related to work

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves comprehensive maintenance of air conditioning systems at the Minister Bungalow in Gandhinagar, Gujarat. It includes preventive maintenance, repairs, troubleshooting, and ensuring optimal operation of AC units installed at the site for a duration of one year. The contractor must provide qualified technicians, adhere to safety standards, and maintain detailed logs of all activities.

Who is eligible to bid for this tender?

Eligible bidders must possess a valid electrical contractor license (E-2 or above), GST registration, and PAN. They should have experience in AC maintenance with at least one similar project completed costing not less than Rs. 3,99,787.90. Additionally, bidders must submit solvency certificates, bid security of Rs. 10,000, and tender fee of Rs. 900. All documents must be valid and submitted as per the specified guidelines.

What are the key dates and deadlines for this tender?

The bid submission starts on 19-06-2026 at 13:30 and closes on 30-06-2026 at 16:00. The bid opening will take place on 30-06-2026 at 16:05. Bidders must ensure timely submission, as late bids will not be accepted. The contract award is expected shortly after evaluation, with detailed timelines available in the tender notice.

How can I submit my bid and get support?

Bidders must register and submit bids online via the NProcure portal. Support and training are available every Saturday at the GNFC Infotower, Ahmedabad. For technical assistance, contact [email protected] or call 7359 021 663. Ensure your digital certificate is valid and all required documents are uploaded as per the checklist. Detailed guidance is provided in the tender documents and during training sessions.

What are the evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on technical competence (50%), financial competitiveness (30%), and past experience (20%). Minimum thresholds include a technical score of at least 70% and a cost within the competitive range. Factors such as quality of previous work, adherence to eligibility criteria, and cost-effectiveness will influence the final decision. The department reserves the right to reject any bid that does not meet the minimum criteria.

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