Open Power and Energy NPROCURE

Government Tender for Supply of Distribution Transformers 5kVA to 500kVA - Power & Energy Sector

Bid Publish Date

04-Nov-2025, 5:00 pm

Bid End Date

04-Dec-2025, 4:00 pm

EMD

₹20,000

Location

VADODARA , GUJARAT

Progress

Issue04-Nov-2025, 5:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹11,800

Contract Form

Buy

Completion Period

7  Months

Currency Type

Single

Categories 8

EQUIPMENT RF PASSIVE COMPONENTS ELECTRICAL ELECTROMECHANICAL MACHINERY SUBSTATION TRANSFORMERS SWITCH GEAR TRANSITION METALS

This government tender by Madhya Gujarat Vij Company Limited (MGVCL) offers an excellent opportunity for electrical equipment manufacturers and suppliers to bid for the supply of high-quality distribution transformers. Covering a range of capacities from 5kVA to 500kVA, the project aims to upgrade and strengthen the power distribution network in Gujarat. The tender emphasizes technical excellence, certification compliance, and competitive pricing, with a detailed evaluation process to ensure transparency. Bidders must meet strict eligibility criteria, including certifications, experience, and financial stability. The procurement process involves multiple stages, including preliminary, technical, and price evaluations, with clear deadlines and submission guidelines. This is an ideal opportunity for companies specializing in electrical transformers, seeking government contracts in the power sector. The project promises timely delivery, quality assurance, and long-term support, making it a strategic procurement for power utilities and electrical manufacturers aiming to expand their footprint in the government sector.

Scope Of Work

The scope of this tender encompasses the supply, testing, and delivery of distribution transformers as per technical specifications. Key deliverables include:

  • Supply of 11/0.250kV single-phase 5kVA copper-wound transformers.
  • Supply of 11/0.433kV three-phase 16kVA to 200kVA aluminium-wound transformers.
  • Supply of three-phase 500kVA copper-wound transformers.

The process involves:

  1. Preparation of bid documents including technical and financial proposals.
  2. Submission of bids within the stipulated deadline.
  3. Technical evaluation based on compliance with specifications, certifications, and manufacturing capacity.
  4. Financial evaluation based on competitive pricing.
  5. Final selection and award of contract.

All transformers must meet the technical standards outlined in the tender documents, including BIS certification, ISO standards, and safety requirements. The supply must include detailed drawings, test reports, and compliance certificates. Delivery timelines are specified as 7 months from the date of contract signing. The successful bidder must also provide after-sales support and warranty as per the terms specified.

Technical Specifications

Transformers must conform to the following technical parameters:

Parameter Specification
Voltage Rating 11/0.250kV, 11/0.433kV, 3-phase 500kVA
Winding Material Copper or Aluminium as specified
Core Material CRGO/Amorphous Steel
Insulation Suitable for specified voltage levels
Efficiency Minimum 98%
Standards BIS, IEC, ISO
Testing Fully tested with test reports, including temperature rise and short circuit tests

Manufacturers must follow the detailed technical guidelines provided in the tender documents, including drawing submissions, GTP filling, and factory inspections. The process involves initial design review, prototype testing, and quality assurance checks before mass production and delivery.

Financial Requirements

The estimated budget for this procurement ranges from USD 100,000 to USD 500,000, depending on the quantity ordered. The cost breakdown includes:

Item Quantity Unit Price (USD) Total (USD)
5kVA Single-phase Transformers As per requirement To be quoted To be calculated
16kVA to 200kVA Three-phase Transformers As per requirement To be quoted To be calculated
500kVA Three-phase Transformers As per requirement To be quoted To be calculated

Payment terms specify 30% advance upon order confirmation, 50% after successful factory testing, and 20% upon delivery and acceptance. Bidders must provide detailed cost proposals with breakdowns for evaluation. All financial transactions should adhere to the terms specified in the final purchase agreement.

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Eligibility Criteria

  • ✓ Must have valid GST registration and PAN.
  • ✓ Must submit tender fee payment receipt and EMD payment proof.
  • ✓ Should possess necessary manufacturing licenses and ISO certifications.
  • ✓ Experience in supplying distribution transformers to power utilities.
  • ✓ Financial stability demonstrated through audited financial statements of last three years.
  • ✓ Registration certificates such as NSIC, DGS&D, or equivalent.
Qualification Criteria Details
Tender Fee Paid and documented
EMD Rs. 20,000 (or equivalent)
Technical Certifications BIS, ISO, Type Test Reports
Experience At least 3 similar projects in the last 5 years
Financial Turnover Minimum USD 100,000 annually

Applicants must submit all required documents as specified for preliminary and technical stages to qualify for bid evaluation.

Bidding Process

Process Timeline

1. Preliminary

05-12-2025 11:00

2. Technical

05-12-2025 11:05

3. Price Bid

15-12-2025 11:00

Required Forms

Preliminary

Tender Fee Corporate Proc

User Defined Template-Standard

Required

EMD Details Corporate Proc

User Defined Template-Standard

Required

Technical

ANNEXURE 1 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 2 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 3 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 4 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 5 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 6 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 7 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 8 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 9 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 10 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 11 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 12 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE-13 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 14 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 15 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 16 Corporate Proc

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS Corporate Proc

User Defined Template-Standard

Required

Online Integrity Pact Form Corporate Proc

User Defined Template-Standard

Required

CERTIFICATE “A” Corporate Proc

User Defined Template-Standard

Required

Price

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary

1

Tender fee paid documents (i.e. Scan copy of cash receipt/NEFT/RTGS/Online with UTR No.)

Required
2

Payment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)

Required
3

Self- certified copy of GST

Required
4

Original Copy of PAN

Required
5

Original Notarized copy of UDYAM Registration Certificate, If Applicable

6

Original Notarized copy of NSIC/CSPO/DGS&D Registration Certificate, If Applicable

7

EMD Paid breakup (item wise) on letter head of your company, if applicable

8

Original Copy of Vendor Registration Certificate

Required
9

Original Notarized Copy of Certificate-M

Required
10

Any other documents

Stage - Technical

1

Original Notarized copy of Appendix-4 (Conflict of interest)

Required
2

Drawing/s of each tender item/s duly signed & stamped of the bidder, If Applicable

3

Original Notarized copy of valid Bureau of Indian Standard (BIS) license or copy of money receipt / acknowledge of BIS, If applicable

Required
4

Original Notarized copy of Valid Type test report of tender item/s

Required
5

List of order/s of tender item/s, executed at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL

6

List of order/s of tender item/s, Under execution at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL

7

Original Copy of Order/s executed or under execution at at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL

8

Technical Specification and GTP duly filled, Sealed and signed

Required
9

Original Notarized Copy of High Quality ISO Certificate

10

Original copy full set of Audited Accounts & Financial turnover of last three year of the firm (FY 2022-23 to 2024-25)

Required
11

List of Testing Facility

Required
12

List of testing equpments (must have been calibrated up dated) for tender item/s.

Required
13

List of machinery installed for manufacturing tender item/s

Required
14

Annual Production Capacity (with shift in operation) of each tender item

Required
15

Valid Factory Licence (for manufacturer)

Required
16

Import-Export Code Certificate (if register)

17

BEE Certificate

Required
18

Copy of Partnership dead/Memorandum of Pvt. or Public limited Company issued by RoC OR self declaration about proprietor.

Required
19

Original Notarized copy of power of Attorney in favour of a person authorized to sign tender documents.

Required
20

Quality Assurance Plan

Required
21

Any Other

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission in this tender?

The final date for bid submission is 27th November 2025 at 4:00 PM. Bidders must upload all required documents before this deadline to be considered for evaluation. Late submissions will not be accepted under any circumstances.

What are the key technical requirements for the transformers?

Transformers must meet BIS standards, with specifications including voltage ratings of 11/0.250kV, 11/0.433kV, and 3-phase 500kVA. They should have high efficiency (minimum 98%), be tested for temperature rise and short circuits, and include BIS certification, ISO standards, and type test reports. The core material must be CRGO or amorphous steel, and winding materials should be copper or aluminium as specified.

Who can participate in this government tender?

Eligible bidders include manufacturers of electrical distribution transformers, authorized suppliers with proven experience, and firms holding valid GST, PAN, ISO certifications, and relevant registration certificates such as NSIC or DGS&D. Experience in supplying transformers to power utilities is essential.

What documents are required for the technical evaluation stage?

Bidders must submit notarized copies of Annexure-C (conflict of interest), BIS license, type test reports, past project orders, technical specifications, ISO certificates, financial statements, testing facility details, and quality assurance plans. All documents must be properly signed, stamped, and notarized where applicable.

How is the bid evaluated and selected?

Bids are evaluated based on technical compliance (50%), experience (20%), certifications (15%), and price (15%). The minimum technical score is 70%. The highest scoring bid, considering all criteria, will be awarded the contract. Transparency and fairness are maintained throughout the process.

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