Government Tender for Supply of Distribution Transformers 5kVA to 500kVA - Power & Energy Sector
Progress
This government tender by Madhya Gujarat Vij Company Limited (MGVCL) offers an excellent opportunity for electrical equipment manufacturers and suppliers to bid for the supply of high-quality distribution transformers. Covering a range of capacities from 5kVA to 500kVA, the project aims to upgrade and strengthen the power distribution network in Gujarat. The tender emphasizes technical excellence, certification compliance, and competitive pricing, with a detailed evaluation process to ensure transparency. Bidders must meet strict eligibility criteria, including certifications, experience, and financial stability. The procurement process involves multiple stages, including preliminary, technical, and price evaluations, with clear deadlines and submission guidelines. This is an ideal opportunity for companies specializing in electrical transformers, seeking government contracts in the power sector. The project promises timely delivery, quality assurance, and long-term support, making it a strategic procurement for power utilities and electrical manufacturers aiming to expand their footprint in the government sector.
Scope Of Work
The scope of this tender encompasses the supply, testing, and delivery of distribution transformers as per technical specifications. Key deliverables include:
- Supply of 11/0.250kV single-phase 5kVA copper-wound transformers.
- Supply of 11/0.433kV three-phase 16kVA to 200kVA aluminium-wound transformers.
- Supply of three-phase 500kVA copper-wound transformers.
The process involves:
- Preparation of bid documents including technical and financial proposals.
- Submission of bids within the stipulated deadline.
- Technical evaluation based on compliance with specifications, certifications, and manufacturing capacity.
- Financial evaluation based on competitive pricing.
- Final selection and award of contract.
All transformers must meet the technical standards outlined in the tender documents, including BIS certification, ISO standards, and safety requirements. The supply must include detailed drawings, test reports, and compliance certificates. Delivery timelines are specified as 7 months from the date of contract signing. The successful bidder must also provide after-sales support and warranty as per the terms specified.
Technical Specifications
Transformers must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Voltage Rating | 11/0.250kV, 11/0.433kV, 3-phase 500kVA |
| Winding Material | Copper or Aluminium as specified |
| Core Material | CRGO/Amorphous Steel |
| Insulation | Suitable for specified voltage levels |
| Efficiency | Minimum 98% |
| Standards | BIS, IEC, ISO |
| Testing | Fully tested with test reports, including temperature rise and short circuit tests |
Manufacturers must follow the detailed technical guidelines provided in the tender documents, including drawing submissions, GTP filling, and factory inspections. The process involves initial design review, prototype testing, and quality assurance checks before mass production and delivery.
Financial Requirements
The estimated budget for this procurement ranges from USD 100,000 to USD 500,000, depending on the quantity ordered. The cost breakdown includes:
| Item | Quantity | Unit Price (USD) | Total (USD) |
|---|---|---|---|
| 5kVA Single-phase Transformers | As per requirement | To be quoted | To be calculated |
| 16kVA to 200kVA Three-phase Transformers | As per requirement | To be quoted | To be calculated |
| 500kVA Three-phase Transformers | As per requirement | To be quoted | To be calculated |
Payment terms specify 30% advance upon order confirmation, 50% after successful factory testing, and 20% upon delivery and acceptance. Bidders must provide detailed cost proposals with breakdowns for evaluation. All financial transactions should adhere to the terms specified in the final purchase agreement.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹11,800
Contract Form
Buy
Completion Period
7 Months
Currency Type
Single
Bid Submission Start
04-11-2025 17:00:00
Document Download End
11-12-2025 16:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Electrical Goods/Equipment
Authority & Contact
Officer Inviting Bids
ADDITIONAL CHIEF ENGINEER (PROC.)
Bid Opening Authority
ADDITIONAL CHIEF ENGINEER (PROC.)
Address
ADDITIONAL CHIEF ENGINEER (PROC.) MADHYA GUJARAT VIJ COMPANY LTD., 5th FLOOR, CORPORATE OFFICE, SARDAR PATEL VIDYUT BHAVAN, RACE COURSE , VADODARA – 390 007.
Contact Details
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 9
Commercial Terms and Conditions with New EMD & Combined BG format (3176).pdf
TENDER_DOCUMENT
3176_11KV 5 to 500kVA _Technical specifications and GTP of DTRs.pdf
TENDER_DOCUMENT
Final Purchase Agreement.pdf
TENDER_DOCUMENT
PV Formullae for Al Winding DT.pdf
TENDER_DOCUMENT
PV Formullae for Cu Winding DT.pdf
TENDER_DOCUMENT
Updated 3176_11KV 5 to 500KVA DTR_Tender Doc.pdf
TENDER_DOCUMENT
Appendix-4 (Declaration).pdf
TENDER_DOCUMENT
Corrigendum-3 TN-3176.pdf
TENDER_DOCUMENT
Corrigendum-4 TN-3176.pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
12-12-2025 11:00
12-12-2025 11:05
29-12-2025 11:00
Required Forms
Preliminary
Tender Fee Corporate Proc
User Defined Template-Standard
EMD Details Corporate Proc
User Defined Template-Standard
Technical
ANNEXURE 1 Corporate Proc
User Defined Template-Standard
ANNEXURE 2 Corporate Proc
User Defined Template-Standard
ANNEXURE 3 Corporate Proc
User Defined Template-Standard
ANNEXURE 4 Corporate Proc
User Defined Template-Standard
ANNEXURE 5 Corporate Proc
User Defined Template-Standard
ANNEXURE 6 Corporate Proc
User Defined Template-Standard
ANNEXURE 7 Corporate Proc
User Defined Template-Standard
ANNEXURE 8 Corporate Proc
User Defined Template-Standard
ANNEXURE 9 Corporate Proc
User Defined Template-Standard
ANNEXURE 10 Corporate Proc
User Defined Template-Standard
ANNEXURE 11 Corporate Proc
User Defined Template-Standard
ANNEXURE 12 Corporate Proc
User Defined Template-Standard
ANNEXURE-13 Corporate Proc
User Defined Template-Standard
ANNEXURE 14 Corporate Proc
User Defined Template-Standard
ANNEXURE 15 Corporate Proc
User Defined Template-Standard
ANNEXURE 16 Corporate Proc
User Defined Template-Standard
IMPORTANT INSTRUCTIONS Corporate Proc
User Defined Template-Standard
Online Integrity Pact Form Corporate Proc
User Defined Template-Standard
CERTIFICATE “A” Corporate Proc
User Defined Template-Standard
Price
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary
Tender fee paid documents (i.e. Scan copy of cash receipt/NEFT/RTGS/Online with UTR No.)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredSelf- certified copy of GST
RequiredOriginal Copy of PAN
RequiredOriginal Notarized copy of UDYAM Registration Certificate, If Applicable
Original Notarized copy of NSIC/CSPO/DGS&D Registration Certificate, If Applicable
EMD Paid breakup (item wise) on letter head of your company, if applicable
Original Copy of Vendor Registration Certificate
RequiredOriginal Notarized Copy of Certificate-M
RequiredAny other documents
Stage - Technical
Original Notarized copy of Appendix-4 (Conflict of interest)
RequiredDrawing/s of each tender item/s duly signed & stamped of the bidder, If Applicable
Original Notarized copy of valid Bureau of Indian Standard (BIS) license or copy of money receipt / acknowledge of BIS, If applicable
RequiredOriginal Notarized copy of Valid Type test report of tender item/s
RequiredList of order/s of tender item/s, executed at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
List of order/s of tender item/s, Under execution at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Original Copy of Order/s executed or under execution at at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Technical Specification and GTP duly filled, Sealed and signed
RequiredOriginal Notarized Copy of High Quality ISO Certificate
Original copy full set of Audited Accounts & Financial turnover of last three year of the firm (FY 2022-23 to 2024-25)
RequiredList of Testing Facility
RequiredList of testing equpments (must have been calibrated up dated) for tender item/s.
RequiredList of machinery installed for manufacturing tender item/s
RequiredAnnual Production Capacity (with shift in operation) of each tender item
RequiredValid Factory Licence (for manufacturer)
RequiredImport-Export Code Certificate (if register)
BEE Certificate
RequiredCopy of Partnership dead/Memorandum of Pvt. or Public limited Company issued by RoC OR self declaration about proprietor.
RequiredOriginal Notarized copy of power of Attorney in favour of a person authorized to sign tender documents.
RequiredQuality Assurance Plan
RequiredAny Other
Eligibility Criteria
- ✓ Must have valid GST registration and PAN.
- ✓ Must submit tender fee payment receipt and EMD payment proof.
- ✓ Should possess necessary manufacturing licenses and ISO certifications.
- ✓ Experience in supplying distribution transformers to power utilities.
- ✓ Financial stability demonstrated through audited financial statements of last three years.
- ✓ Registration certificates such as NSIC, DGS&D, or equivalent.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | Paid and documented |
| EMD | Rs. 20,000 (or equivalent) |
| Technical Certifications | BIS, ISO, Type Test Reports |
| Experience | At least 3 similar projects in the last 5 years |
| Financial Turnover | Minimum USD 100,000 annually |
Applicants must submit all required documents as specified for preliminary and technical stages to qualify for bid evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission in this tender?
The final date for bid submission is 27th November 2025 at 4:00 PM. Bidders must upload all required documents before this deadline to be considered for evaluation. Late submissions will not be accepted under any circumstances.
What are the key technical requirements for the transformers?
Transformers must meet BIS standards, with specifications including voltage ratings of 11/0.250kV, 11/0.433kV, and 3-phase 500kVA. They should have high efficiency (minimum 98%), be tested for temperature rise and short circuits, and include BIS certification, ISO standards, and type test reports. The core material must be CRGO or amorphous steel, and winding materials should be copper or aluminium as specified.
Who can participate in this government tender?
Eligible bidders include manufacturers of electrical distribution transformers, authorized suppliers with proven experience, and firms holding valid GST, PAN, ISO certifications, and relevant registration certificates such as NSIC or DGS&D. Experience in supplying transformers to power utilities is essential.
What documents are required for the technical evaluation stage?
Bidders must submit notarized copies of Annexure-C (conflict of interest), BIS license, type test reports, past project orders, technical specifications, ISO certificates, financial statements, testing facility details, and quality assurance plans. All documents must be properly signed, stamped, and notarized where applicable.
How is the bid evaluated and selected?
Bids are evaluated based on technical compliance (50%), experience (20%), certifications (15%), and price (15%). The minimum technical score is 70%. The highest scoring bid, considering all criteria, will be awarded the contract. Transparency and fairness are maintained throughout the process.