Open Power and Energy NPROCURE

Government Tender for Providing & Fixing Energy-Saving Ceiling Fans at 220kV Substation, Navsari

Bid Publish Date

16-Dec-2025, 6:00 pm

Bid End Date

06-Jan-2026, 4:00 pm

Value

₹11,21,087

Location

NAVSARI , GUJARAT

Progress

Issue16-Dec-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

30  Days

Currency Type

Single

Categories 8

FAN MEGA POWER PROJECT ELECTRICAL AIR EXHAUSTER AIR COOLED ENGINE POWER SUBSTATION SWITCH YARD

This government tender from Gujarat Energy Transmission Corporation Limited offers a significant opportunity for electrical equipment suppliers and contractors to participate in a project focused on providing and installing energy-efficient ceiling fans, exhaust fans, and wall-mounted fans at the 220kV/132kV/66kV substation in Navsari. The project aims to enhance power infrastructure efficiency, reduce energy consumption, and improve ventilation in critical power facilities. Bidders must meet strict eligibility criteria, including technical experience, authorized dealership status, and comprehensive documentation. The tender process is conducted electronically via the nProcure portal, with a submission deadline of 06-01-2026. The scope encompasses supply, installation, and commissioning of reputed brand fans, ensuring adherence to technical standards and safety regulations. With an estimated project cost of approximately INR 11.21 lakh, this opportunity is ideal for companies specializing in electrical supply, installation, and maintenance for government infrastructure projects in Gujarat. The project completion timeline is 30 days, emphasizing timely delivery and quality assurance.

Scope Of Work

The scope of work includes:

  • Supplying energy-efficient ceiling fans, exhaust fans, and wall-mounted fans from reputed brands such as Bajaj, Crompton, Orient, Usha, Cinni, GEC, Khaitan, and PSPO.
  • Ensuring all fans meet the technical specifications detailed in the tender documents.
  • Providing installation and commissioning services at the specified substation location.
  • Adhering to safety and quality standards as per government regulations.
  • Supplying all necessary accessories, mounting hardware, and electrical connections.

The process involves:

  1. Submission of technical and financial bids.
  2. Technical evaluation based on compliance with specifications and bidder credentials.
  3. Financial evaluation and selection of the lowest bidder.
  4. Contract award and signing.
  5. Delivery, installation, and commissioning within 30 days of contract signing.

The selected bidder must ensure timely completion, quality workmanship, and compliance with all safety protocols. The project includes detailed documentation, quality assurance, and post-installation support as specified in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Fan Types Ceiling, Exhaust, Wall-mounted
Brands Bajaj, Crompton, Orient, Usha, Cinni, GEC, Khaitan, PSPO
Power Supply 220V, 50Hz
Material High-quality, durable materials conforming to IS standards
Efficiency Energy-saving models with minimum 50% energy reduction
Installation Indoor and outdoor suitable, compliant with safety norms
Certification CE, ISI, or equivalent standards

Sequential process for technical compliance:

  1. Review specifications in tender documents.
  2. Submit catalogues and technical literature.
  3. Conduct testing and quality checks.
  4. Obtain certification approval.
  5. Finalize delivery and installation schedule.

All technical parameters must meet or exceed the standards specified in the tender for eligibility.

Financial Requirements

The estimated project cost is approximately INR 11,21,087.32. Bidders are required to submit a detailed financial proposal including unit rates, total costs, and applicable taxes. The payment schedule will be as follows:

  • 30% advance payment upon contract signing.
  • 50% after delivery and installation.
  • 20% after successful commissioning and acceptance.
Cost Component Amount (INR)
Material Cost As per bid
Installation & Labour As per bid
Miscellaneous As per bid

All financial proposals should be inclusive of applicable taxes and duties. Bidders must ensure transparency and accuracy in cost estimation to facilitate smooth evaluation.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must be OEM or authorized dealer/distributor of the specified LED and fan brands.
  • ✓ Submit valid authorization or dealership certificates from the manufacturer.
  • ✓ Proven experience of supplying similar electrical equipment, with at least 50% of the tender quantity supplied in a single order over the last 3 years.
  • ✓ Provide performance certificates with contact details for completed projects.
  • ✓ Submit manufacturer’s catalogues, technical literature, and sealed bid documents.
  • ✓ Submit all annexures, technical bid documents, and duly signed supporting documents.
  • ✓ Submit a valid firm registration certificate as an approved contractor.
  • ✓ Pay the tender fee of INR 1180 and EMD as specified.
  • ✓ Provide Power of Attorney, Partnership Deed (if applicable), GST registration, PAN card, IT returns, and P&L statements of last three years.
  • ✓ Submit a valid bank solvency certificate.
Requirement Details
Tender Fee INR 1180
EMD As specified in tender documents
Validity of Bid 180 days
Completion Period 30 days
Location Navsari, Gujarat

All documents must be attested, signed, and submitted as per the instructions in the tender documents.

Bidding Process

Process Timeline

1. Technical Stage

06-01-2026 16:05

2. Commercial Stage

06-01-2026 16:10

Required Forms

Technical

TF & EMD Navsari

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Stage

1

Bidder quoting for the bid shall be strictly OEM or authorized dealer or distributor of LED manufacturing company other than this will not be considered

Required
2

Bidder shall have to submit valid authorization certificate or dealership certificate from manufacturer

Required
3

Form 3A Contractor should produce evidence of having experience of similar nature of supply of material (Min 50 percent of tender quantity in single order) for last 03 years preferably photocopy of orders secured from GETCO /Central/ State Govt /Railway /Semi Govt

Required
4

Performance certificate (with contact details) in support of successfully executed project is to be submitted with technical bid.

Required
5

Bidder shall have to submit manufacturer’s catalogue/literature showing technical specification of materials with seal & signature of Bidder on catalogue

Required
6

Bidder shall have to submit all ANNEXURES

Required
7

All supportive documents & technical bid with duly seal and signature of authorized person of bidder

Required
8

Bidder shall have to submit ANNEXUREs -1 to 9 and 13 with technical Bid. Annexure 10 to 12 to be submit after receiving of order if L1

Required
9

ANNEXURE-2 (UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR USED BUSINESS DEALING /BLACK LIST THEREOF.) and ANNEXURE -13 A/T ACCEPTANCE LETTER is required to submit on Letter Pad

Required
10

Scan copy of Firm Registration document as Approved Contractor in Appropriate Class

Required
11

Payment of Tender fee and E.M.D

Required
12

Attested copy of Power of attorney, if any, for signing the bid documents

Required
13

Details of Partners/Directors of the Firm/Company. Partnership deed if applicable

Required
14

Affidavit for self-proprietorship if applicable

Required
15

Bidder has to submit GST registration

Required
16

Copy of PAN Card

Required
17

IT return, P & L statement of firm of last three financial year

Required
18

Whole tender signed and sealed copy

Required
19

Any other document

20

Scan copy of valid Bank Solvency Certificate

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for submitting bids is 06-01-2026 at 16:00. Bids submitted after this deadline will not be considered. Ensure all documents are uploaded and complete before the closing time.

Who is eligible to participate in this tender?

Eligible bidders must be OEMs or authorized dealers of the specified brands, with proven experience in similar electrical supply projects, valid registration, and necessary certifications such as GST, PAN, and bank solvency certificates. Refer to the eligibility criteria section for detailed requirements.

What documents are required to bid?

Bidders must submit all mandatory documents including authorization certificates, experience certificates, performance certificates, technical catalogues, firm registration, GST registration, PAN card, IT returns, tender fee receipt, EMD, Power of Attorney (if applicable), partnership deed (if applicable), and bank solvency certificates. All documents should be signed, sealed, and attested.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (40%), price competitiveness (40%), and compliance with technical specifications (20%). Minimum qualifying marks are 70% in technical evaluation. The lowest evaluated bid will be awarded the contract.

What is the scope of work in this tender?

The scope includes supplying and installing energy-efficient ceiling fans, exhaust fans, and wall-mounted fans from reputed brands, ensuring compliance with technical specifications, and completing installation within 30 days. The project aims to enhance energy efficiency at the Navsari substation.

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