This government tender offers qualified electrical contractors the opportunity to undertake EO HT LT Transformer & Cable (TC) installation and maintenance work under PGVCL's Upleta Rural S/DN. The project aims to improve rural electrification infrastructure, ensuring reliable power supply through HVDS systems. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability, and submit their proposals via the official e-Procurement portal before the deadline of 10th November 2025. The scope includes installation, testing, commissioning, and maintenance of electrical systems over a 12-month period, with an estimated project cost of INR 20 lakh. The process involves detailed documentation, technical and financial evaluation, and strict adherence to timelines. This tender is part of the Gujarat government’s initiative to strengthen rural power infrastructure, providing opportunities for experienced electrical contractors to participate in a high-impact project with transparent bidding procedures.
Government Tender for EO HT LT TC & Maintenance Work Under Upleta Rural S/DN (HVDS)
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
2
Scope Of Work
The scope of work includes:
- Execution of EO HT (Extra High Tension) and LT (Low Tension) Transformer and Cable (TC) installation and maintenance under Upleta Rural S/DN.
- Replacement and repair of HVDS (High Voltage Distribution System) components to ensure optimal performance.
- Routine and preventive maintenance of existing electrical infrastructure.
- Testing and commissioning of new electrical systems in compliance with safety standards.
- Coordination with PGVCL officials for site inspections and approvals.
The process involves:
- Site assessment and survey to identify existing issues.
- Preparation of detailed work plan and schedule.
- Procurement and installation of transformers, cables, and related equipment.
- Testing, commissioning, and handover of completed work.
- Post-installation maintenance and support for 12 months.
| Key Deliverables | Specifications |
|---|---|
| Transformers | 11kV/0.4kV, suitable for rural distribution |
| Cables | HT and LT cables conforming to IS standards |
| Maintenance Reports | Monthly and final reports as per PGVCL guidelines |
All work must adhere to the technical standards specified in the tender document, including safety protocols and quality benchmarks.
Technical Specifications
The electrical systems must conform to IS standards (e.g., IS 12585 for transformers, IS 1554 for cables). Transformers should be rated at 11kV/0.4kV with appropriate capacity for rural distribution. Cables must be of high quality, weather-resistant, and suitable for underground installation. The installation process involves:
- Site survey and assessment
- Preparation of detailed installation plan
- Procurement of equipment
- Installation and wiring
- Testing and commissioning
| Parameter | Specification |
|---|---|
| Transformer Rating | 11kV/0.4kV, capacity as per site requirement |
| Cable Type | XLPE insulated, armoured, conforming to IS 1554 |
| Testing Standards | As per IS 60068 and IS 12444 |
The process ensures safety, durability, and compliance with all technical standards required by PGVCL.
Financial Requirements
The estimated project cost is INR 20,00,000, with a bid security (EMD) of INR 20,000. The financial proposal should include detailed cost breakdowns covering:
| Cost Component | Amount (INR) |
|---|---|
| Material Cost | To be quoted |
| Labour Charges | To be quoted |
| Equipment & Tools | To be quoted |
| Miscellaneous Expenses | To be quoted |
Payment terms are as follows:
- 30% advance upon work commencement
- 50% after installation and initial testing
- 20% after successful commissioning and final approval
Bidders must submit the EMD receipt along with their bid. All payments will be subject to satisfactory work completion as per contract terms.
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Eligibility Criteria
✓ Must have valid vendor registration with PGVCL or relevant state authorities.
✓ Must possess a valid Electric Contractor License for high voltage and low voltage electrical works.
✓ Proven experience in executing similar HVDS projects with at least 2 completed projects in the last 3 years.
✓ Must submit experience certificates and work orders for completed projects.
✓ Valid insurance policy covering worksite liabilities.
✓ GST registration, PAN card, and PF code are mandatory.
✓ Financial stability evidenced by bank solvency certificate (not mandatory but preferred).
| Qualification Requirement | Details |
|---|---|
| Vendor Registration | Valid registration with PGVCL or equivalent authority |
| Electric Contractor License | Valid license for high and low voltage works |
| Experience | Minimum 2 similar projects completed in last 3 years |
| Financial Criteria | Bank solvency certificate, if available |
| Documents | All required documents must be valid and submitted as per tender guidelines |
Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.
Bidding Process
Process Timeline
10-11-2025 18:05
10-11-2025 18:10
Required Forms
PRIMARY
TENDER FEE
User Defined Template-Standard
PRICE
Percentage Rate
Library-Secured
Required Documents
Stage - PRIMARY BID
TENDER FEE AND EMD REFERENCE
RequiredVENDOR REGISTRATION
RequiredELECTRIC CONTRACTOR LICENSE
RequiredEXPERIENCE CERTIFICATE
RequiredINSURANCE POLICY
RequiredGST
RequiredPAN
RequiredPF CODE
RequiredOLD WORK ORDER
RequiredTENDER COPY WITH SIGN AND STAMP (FILL ALL THE ANNEXURE)
RequiredBANK SOLVENCY
Form - TENDER FEE
TENDER FEE RECEIPT
Stage - PRICE BID
TENDER FEE AND EMD FEE RECEIPT
Form - Percentage Rate
EMD FEE RECEIPT
Frequently Asked Questions
What is the deadline for submitting bids for this tender?
The bid submission deadline is 10th November 2025 at 5:00 PM. Bidders must submit all required documents electronically before this date. Late submissions will not be accepted.
What documents are required to participate in this tender?
Participants must submit the following documents:
- Tender fee and EMD reference
- Vendor registration certificate
- Electric contractor license
- Experience certificates
- Insurance policy
- GST registration
- PAN card
- PF code
- Old work order copies
- Tender copy with signature and stamp
- Bank solvency certificate (optional but recommended). All documents must be valid and submitted as per tender guidelines.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence, experience, and cost. The evaluation criteria include technical scores (50%), financial proposal (30%), and compliance with specifications (20%). Bidders must meet minimum thresholds to qualify for the final selection.
Are physical copies of bids acceptable?
No, all bids must be submitted electronically via the official portal. Physical submissions are not accepted under any circumstances. Ensure all documents are uploaded before the deadline.
What support is available for bidders unfamiliar with the online process?
Bidders can attend free vendor training sessions held every Saturday from 4:00 to 5:00 P.M. at (n)code Solutions, Ahmedabad. For technical assistance, contact the support team at +91-79-40007517 or email [email protected]. Detailed guidelines are provided in the tender documents.
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Documents 1
1876 NEW HT_LT_TC UR HVDS.pdf
TENDER_DOCUMENT
1876 NEW HT_LT_TC UR HVDS.pdf
TENDER_DOCUMENT
