This government tender offers a unique opportunity for service providers in the power and energy sector to participate in outsourcing GPRS meter reading and billing services in Gandhidham, Gujarat. Managed by Paschim Gujarat Vij Company Limited (PGVCL), the project aims to modernize and streamline meter reading operations across urban, rural, and agricultural sites. Bidders with experience in utility management, technical competence, and financial stability are encouraged to apply. The tender process is conducted electronically via the NProcure portal, ensuring transparency and efficiency. Key components include deploying trained manpower, secure data handling, and timely billing, with a project duration of 12 months. This initiative supports Gujarat's broader goals of infrastructure modernization and digital transformation in power distribution. Participating companies can benefit from government contracts, expand their operational footprint, and contribute to sustainable energy management in the region.
Government Tender for Outsourcing GPRS Meter Reading & Billing at Gandhidham
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
5
Scope Of Work
The scope of work includes:
- Deployment of manpower for GPRS-based meter reading at designated sites.
- Conducting spot billing on a monthly and bi-monthly basis across urban, rural, and agricultural areas.
- Ensuring data accuracy and timely submission of readings.
- Maintaining equipment and data security.
- Coordinating with PGVCL officials for operational efficiency.
The process involves:
- Mobilization of trained personnel to assigned sites.
- Collection of meter readings using GPRS-enabled devices.
- Verification and validation of collected data.
- Preparation and dispatch of spot bills.
- Submission of reports and data to PGVCL Division Office.
Key deliverables include:
| Deliverables | Specifications |
|---|---|
| Manpower | Skilled personnel trained in GPRS meter reading |
| Equipment | GPRS-enabled meters and data collection devices |
| Reports | Daily, weekly, and monthly reading and billing reports |
| Data Security | Secure handling and storage of meter data |
Bidder must ensure compliance with all technical and safety standards, adhere to deadlines, and maintain quality control throughout the project duration.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Meter Reading Devices | GPRS-enabled, durable, and compliant with government standards |
| Data Transmission | Secure, encrypted, and reliable GPRS communication |
| Software | Compatible with existing PGVCL systems, user-friendly interface |
| Manpower | Trained personnel with relevant experience |
| Reporting | Automated report generation with error detection |
Sequential process:
- Deployment of devices and personnel.
- Training on device operation and data handling.
- Routine meter reading and data collection.
- Data validation and report generation.
- Submission and review by PGVCL officials.
Financial Requirements
The estimated project cost is ₹24,00,000, with a bid security deposit (EMD) of ₹24,000. The financial bid should include:
| Cost Component | Amount (₹) |
|---|---|
| Manpower wages | As per minimum wages norms |
| Equipment procurement | Based on market rates |
| Operational expenses | Including transportation, communication |
| Total Estimated Cost | ₹24,00,000 |
Payment terms:
- 30% advance upon contract signing.
- 50% after completion of 6 months.
- Remaining 20% after project completion and acceptance.
All payments are subject to submission of valid invoices and compliance reports.
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Eligibility Criteria
✓ Must have valid registration and licenses for utility service contracts.
✓ Proven experience in meter reading, billing, or utility management projects.
✓ Financial stability with minimum annual turnover of ₹24 lakh in the last two years.
✓ Submission of self-attested copies of all required documents including:
- Tender fee receipt
- EMD receipt
- PAN Card
- GST Certificate
- P.F. & E.S.I. certificates
- Experience certificates
- Last two years' audited P&L and Balance Sheet
- Partnership deed / MOA if applicable
- Certificate of authorized representative
| Financial Criteria | Minimum Annual Turnover |
|---|---|
| Last two years | ₹12 lakh each year |
✓ Bidders must comply with all stipulated eligibility and technical standards to qualify for participation.
Bidding Process
Process Timeline
06-10-2025 17:30
06-10-2025 18:00
Required Forms
Preliminary
Tender Fee
User Defined Template-Standard
EMD Fee
User Defined Template-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Self attested scanned copies of original tender as specified in this bid. (must be in PDF form)
RequiredSelf attested online transaction receipts of tender fee. (must be in PDF form)
RequiredSelf attested online transaction receipts of EMD. (must be in PDF form)
RequiredPAN Card. (must be in PDF form)
RequiredGST Certificate. (must be in PDF form)
RequiredP.F. & E.S.I. certificate. (must be in PDF form)
RequiredExperience certificate (must be in PDF form)
RequiredAudited Copy of last two years P&L and Balance sheet (must be in PDF form)
Partnership dead / MOA (must be in PDF form)
Certificate of the person who will represent on behalf of the tenderer firm (must be in PDF form)
RequiredOthers-1 (must be in PDF form)
Others-2 (must be in PDF form)
Others-3 (must be in PDF form)
Others-4 (must be in PDF form)
Others-5 (must be in PDF form)
Frequently Asked Questions
What is the primary objective of this government tender?
This tender aims to outsource GPRS-based meter reading and billing services across Gandhidham's urban, rural, and agricultural sectors, enhancing efficiency, accuracy, and timely billing in power distribution.
Who is eligible to participate in this tender?
Eligible bidders must have valid licenses, proven experience in utility management, minimum annual turnover of ₹12 lakh for the last two years, and must submit all required documents such as PAN, GST, P.F. & E.S.I., experience certificates, and audited financial statements. Refer to the eligibility criteria section for detailed requirements.
What are the key dates and deadlines for this tender?
The tender is open from 17-09-2025 at 18:00 hours, with the last date for bid submission on 06-10-2025 at 17:00 hours. Technical bid opening is scheduled for 06-10-2025 at 17:30, followed by financial bid opening at 18:00. All deadlines are strict, and late submissions will be rejected.
What technical standards must the equipment meet?
All GPRS-enabled meters and data collection devices must be durable, secure, and compliant with government standards. The software should be compatible with PGVCL systems, user-friendly, and capable of automated report generation with error detection. Devices must support encrypted GPRS communication for data security.
How can I get assistance with the online bidding process?
Bidders can attend free weekly training sessions at (n)code solutions, Ahmedabad, every Saturday from 4:00 to 5:00 PM. For technical support, contact the (n)Procure Support team at GNFC Ltd., Ahmedabad, via phone at +91-79-40007517 or email at [email protected]. Support is available to ensure smooth participation in the e-tender process.
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Documents 1
178-2 outsourcing of meter reading under GDO.pdf
TENDER_DOCUMENT
178-2 outsourcing of meter reading under GDO.pdf
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