This government tender offers an excellent opportunity for reputed manpower agencies to provide outsourcing services for Peon, Clerk, and Driver roles at the Gandhinagar Electrical Sub Division. Managed by the Roads and Buildings Department, the project spans 11 months with a total estimated value of Rs. 9,82,558.72. The tender emphasizes strict compliance with eligibility, technical, and financial criteria, ensuring transparency and fairness. Bidders must submit comprehensive documentation, including licenses, registrations, experience certificates, and security deposits, via an online portal before the deadline. The procurement process involves detailed evaluation based on technical competence, experience, and bid competitiveness. This tender is ideal for agencies seeking government contracts in Gujarat, offering a structured, transparent, and competitive bidding environment. Key dates, contact details, and linked documents are provided to facilitate smooth participation. Don’t miss this chance to partner with the Gujarat government for manpower supply needs in Gandhinagar.
Government Tender for Outsourcing Peon, Clerk & Driver Services - Gandhinagar
Posted
21 Oct 2025, 09:30 am
Deadline
07 Nov 2025, 10:30 am
EMD
₹49,200
Value
₹9,82,559
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
11 Months
Currency Type
Single
Categories
3
Scope Of Work
The scope of this tender involves providing outsourced manpower services for Peon, Clerk, and Driver roles at the Capital Project Electrical Sub Division No. 21, Gandhinagar, for a period of 11 months. The key deliverables include:
- Supplying qualified personnel as per the specifications.
- Ensuring timely deployment of staff.
- Managing attendance and reporting.
- Maintaining workforce discipline.
The process involves:
- Submission of technical and financial bids via the online portal.
- Evaluation of documents and credentials.
- Awarding the contract based on compliance and competitiveness.
Bidder must ensure:
- All personnel meet the eligibility criteria.
- Adherence to safety and operational standards.
- Provision of manpower that complies with government regulations.
The contract includes provisions for manpower replacement, supervision, and periodic reporting. The selected agency must also ensure compliance with all applicable labor laws and safety standards.
| Specification | Details |
|---|---|
| Duration | 11 months |
| Number of personnel | Peons, Clerks, Drivers as per requirement |
| Work location | Gandhinagar, Gujarat |
| Service hours | As per departmental timings |
| Payment terms | Monthly based on attendance and service quality |
Technical Specifications
The agency must provide manpower that meets the following technical standards:
| Parameter | Requirement |
|---|---|
| Qualification | As specified for Peon, Clerk, Driver roles |
| Age Limit | 18-60 years |
| Experience | Minimum 2 years in relevant roles |
| Certification | Valid electrical and manpower licenses |
| Work Hours | 8 hours per day, 6 days a week |
| Uniform | Agency to provide proper uniforms and ID cards |
The process involves:
- Verification of credentials.
- Training on safety and operational protocols.
- Deployment of personnel as per schedule.
- Regular monitoring and reporting.
Financial Requirements
The estimated project cost is Rs. 9,82,558.72. The financial bid should include:
| Cost Component | Amount (Rs.) |
|---|---|
| Manpower wages | As per minimum wages applicable |
| Service charges | To be quoted by bidder |
| Security deposit | Rs. 49,200 (refundable) |
| Tender fee | Rs. 900 (non-refundable) |
Payment will be made monthly based on attendance, verified through attendance records and departmental approval. Bidders must submit detailed cost breakdowns, and any additional costs should be clearly specified. The total bid should not exceed the estimated project value, and all financial documents must be duly certified.
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Eligibility Criteria
✓ Must have valid registration and licenses including Electrical Contractor License and Electrical Registration Category E-2 or above.
✓ Must possess GST, ESI, and EPF registration valid for the year 2025.
✓ Should have a minimum turnover of Rs. 20 lakhs in the current financial year.
✓ Proven experience in manpower supply to government departments, with relevant certificates (Form 3A) required.
✓ Must submit a security deposit of Rs. 49,200 in FDR form valid for at least 165 days.
✓ Tender fee of Rs. 900 must be paid and proof attached.
✓ Agency must submit notarized undertaking on Rs. 300/- stamp paper.
| Qualification Requirement | Details |
|---|---|
| Experience | Minimum 3 years in manpower supply for government projects |
| Financial Stability | Turnover of at least Rs. 20 lakhs for FY 2024-25 |
| Registration | Valid electrical and manpower supply licenses |
| Documentation | PAN, GST, ESI, EPF, Bank Solvency, Experience Certificates |
| Other | No blacklisting or legal disputes with government bodies |
Bidding Process
Process Timeline
07-11-2025 16:02
07-11-2025 16:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
SCHEDULE B
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1. Kindly attach Scan copy of Tender fee Rs…900/-
Required2. Kindly attach Scan copy of S.D. Rs 49200/- in FDR Form (NOT LESS THAN 165 DAYS)/Exemption Certificate Not Valid
Required3. Kindly attach Scan copy of PAN Card etc
Required4. Kindly attach Scan copy of Bank Solvency of 20 Percentage of Tender Amount of Nationalized / Schedule Bank of Current Calendar Year-2025.
Required5. Kindly attach Scan copy of Valid G.S.T. Registration Number
Required6. Kindly attach Scan copy of Valid E.S.I. Registration Number
Required7. Kindly attach Scan copy of Valid E.P.F. Registration Number and Latest Paid E.P.F. Chalan Copy
Required8. Kindly attach Scan copy of This type of work experienced agency [Form 3A is required] (GOVT.)
Required9. Kindly attach Scan copy of Valid E-2 and Above Category Registration [Electrical]
Required10. Kindly attach Scan copy of Valid Electrical Contractor License
Required11. Agency must have to submit Undertaking as per Annexure-A on Rs.300/- Stamp Papers duly notarized.
Required12. Kindly attach Scan copy of Tender Condition.pdf
RequiredFrequently Asked Questions
What is the deadline for submitting bids for this tender?
The final date for bid submission is 7th November 2025 at 4:00 PM. Bidders must upload all required documents and complete the submission process before this deadline to be considered.
What documents are required to participate in this tender?
Eligible bidders must submit:
- Tender fee Rs. 900
- Security deposit Rs. 49,200 in FDR form
- PAN Card, GST registration
- ESI and EPF registration certificates
- Experience certificates (Form 3A)
- Electrical contractor licenses
- Notarized undertaking on Rs. 300 stamp paper
- Other supporting documents as detailed in the tender notice.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (50%), financial bid (30%), and experience in government projects (20%). A minimum of 70% marks in technical evaluation is required for qualification. The highest scoring bid will be selected for award.
Are physical documents required for submission?
No, all bids must be submitted electronically via the official portal. Physical documents are not accepted unless specified otherwise in the tender documents.
Who can I contact for support during the bidding process?
For assistance, contact the DEPUTY EXECUTIVE ENGINEER, Capital Project Electrical Sub DN No. 21, Gandhinagar at [email protected] or call +91-79-40007517. Support is also available from the (n)Procure Support team at [email protected].
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Documents 11
15- 2025-26.pdf
TENDER_DOCUMENT
ANNEXURE-A.pdf
TENDER_DOCUMENT
ANNEXURE-B.pdf
TENDER_DOCUMENT
PQ.pdf
TENDER_DOCUMENT
Salary Slip format.pdf
TENDER_DOCUMENT
SBD Document.pdf
TENDER_DOCUMENT
SCHEDULE A.pdf
TENDER_DOCUMENT
SCHEDULE B.pdf
TENDER_DOCUMENT
TENDER CONDITION.pdf
TENDER_DOCUMENT
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
15- 2025-26.pdf
TENDER_DOCUMENT
ANNEXURE-A.pdf
TENDER_DOCUMENT
ANNEXURE-B.pdf
TENDER_DOCUMENT
PQ.pdf
TENDER_DOCUMENT
Salary Slip format.pdf
TENDER_DOCUMENT
SBD Document.pdf
TENDER_DOCUMENT
SCHEDULE A.pdf
TENDER_DOCUMENT
SCHEDULE B.pdf
TENDER_DOCUMENT
TENDER CONDITION.pdf
TENDER_DOCUMENT
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
