Custom Bid for Services - Provision of Running Room Staff for Management work like preparation of
North Eastern Railway
VARANASI, UTTAR PRADESH
Posted:
20 March 2025
Closed:
11 April 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Hiring Mandap, Stage & Decor Services at Chhotaudepur Nagar Municipality
Bid Publish Date
20-Aug-2025, 10:00 am
Bid End Date
30-Aug-2025, 12:30 pm
EMD
₹25,000
Value
₹0
Location
Progress
Issue20-Aug-2025, 10:00 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
4
This government tender offers a valuable opportunity for experienced event management and catering companies to provide Mandap, Stage, Decorations, and Catering services at Chhotaudepur Nagar Municipality. The project involves delivering high-quality event setups for official functions, festivals, and community events over a 12-month contract. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and compliance with government standards. The procurement process is open, with clear deadlines for bid submission and evaluation, ensuring transparency and competitive bidding. This tender is ideal for service providers seeking to expand their portfolio in the government sector, offering a chance to work on prominent public events under the State Governments & UT sector. Detailed terms, conditions, and technical specifications are outlined in the tender documents, which are available for download. Bidders are encouraged to participate in the free training sessions to understand the e-procurement process better and submit their proposals confidently before the deadline.
Scope Of Work
The selected service provider will be responsible for:
- Providing Mandap, Stage, and decorative items for various official functions at Chhotaudepur Nagar Municipality.
- Supplying catering services including food, beverages, and related arrangements for events.
- Ensuring timely setup and dismantling of event infrastructure.
- Maintaining decorative standards as per government guidelines.
- Coordinating with municipal officials for event-specific requirements.
The process involves:
- Receiving detailed event requirements from the municipality.
- Preparing a comprehensive proposal with specifications and costs.
- Setting up the Mandap, Stage, and decorations as per approved designs.
- Providing catering services during the event.
- Dismantling and clearing the site post-event.
| Specification | Details |
|---|---|
| Duration | 12 months |
| Location | Chhota Udaipur |
| Items Provided | Mandap, Stage, Decorations, Catering |
| Service Standards | Government-approved quality |
The vendor must ensure compliance with safety, hygiene, and environmental standards during all phases of service delivery.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Mandap Dimensions | Customizable as per event needs |
| Decoration Materials | Approved, non-toxic, eco-friendly |
| Catering | Hygienic, compliant with food safety standards |
| Setup Time | Within 24 hours of event confirmation |
| Dismantling | Completed within 12 hours post-event |
Process:
- Submit detailed technical proposal.
- Demonstrate compliance with safety and quality standards.
- Obtain approval from municipal authorities.
- Execute setup and service as per approved plan.
- Ensure post-event cleanup and dismantling.
All technical aspects must adhere to government safety and environmental regulations.
Financial Requirements
The estimated budget for this project is approximately INR 5,00,000 to INR 10,00,000, depending on the scope and scale of events. The cost breakdown includes charges for Mandap, Stage, decorations, and catering services. Payment will be made in installments based on milestones achieved, with a final settlement post-completion. The tender document provides detailed financial terms, including the schedule of payments and penalties for non-compliance. Bidders should prepare a comprehensive financial proposal aligned with the bid requirements, ensuring competitive pricing while maintaining quality standards. The bid submission must include a detailed cost sheet and proof of financial capacity to execute the contract effectively.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
CHIEF OFFICER, NAGARPALIKA CHHOTAUDEPUR.
Bid Opening Authority
CHIEF OFFICER, NAGARPALIKA CHHOTAUDEPUR.
Address
NEAR FIRE STATION, CHHOTAUDEPUR.
Contact Details
[email protected]/7777924028
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Documents 2
Tender farashkhana -NEW.pdf
TENDER_DOCUMENT
B SHEDUAL.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration in Gujarat and relevant local licenses.
✓ Proven experience in event decoration and catering services for government or large-scale events.
✓ Submit scan copies of Income Tax Return, PAN Card, GST Registration, EPF Registration, and Shops & Establishment Certificate.
✓ Bank solvency certificate demonstrating a minimum of 20% of the tender amount.
✓ Experience certificates for similar projects (minimum 3 years preferred).
✓ EMD of INR 25,000 must be submitted along with bid.
| Qualification | Minimum Requirement |
|---|---|
| Experience | 3+ years in event services |
| Financial | Turnover of at least INR 10 lakh in the last fiscal year |
| Certifications | ISO, GST, EPF, Shops & Establishment |
| Documentation | Valid registration certificates, PAN, Income Tax, Bank solvency |
Bidders must meet all eligibility criteria to qualify for the tender process.
Bidding Process
Process Timeline
1. Preliminary Stage
04-09-2025 06:00
2. Commercial Stage
04-09-2025 06:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Kindly Attach scan copy of necessary Document. As Per Bid Evaluation Criteria.
Required 2
Kindly Attach scan copy of Income Tax Return and PAN Card
Required 3
Kindly Attach scan copy of Registration Certificate.As Per Bid Evaluation Criteria.
Required 4
Kindly Attach scan copy of Bank Solvency Current Year Minimum 20 percent of Total Amount of Tender.As Per Bid Evaluation Criteria.
Required 5
Kindly Attach scan copy of Tender EMD Document.
Required 6
Kindly Attach scan copy of Tender Fee Document.
Required 7
Kindly Attach scan copy of For-3A or complition certificates Document for Experiance.As Per Bid Evaluation Criteria.
Required 8
Kindly Attach scan copy of GST Registration nomber
Required 9
Kindly Attach scan copy of EPF Registration nomber
Required 10
Kindly Attach scan copy of Valid Shops & Establishment Certificate
Required 11
Kindly Attach scan copy Registration in ISO Certificate
Required 12
Kindly Attach scan copy Turnover Certificate
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
1
Provide any proof of EMD Document
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender invites qualified service providers to offer Mandap, Stage, Decorations, and Catering services for various functions organized by Chhotaudepur Nagar Municipality. The goal is to ensure high-quality event setups for official functions, community celebrations, and public events, adhering to government standards and timelines.
Who can participate in this tender?
Eligible bidders include event management companies, catering firms, decor vendors, and experienced service providers with valid licenses and proven experience in government or large-scale event services. Bidders must meet all eligibility criteria, including financial stability and technical capacity.
What are the key deadlines for bid submission?
The bid submission opens on 20th August 2025 at 3:30 PM and closes on 30th August 2025 at 6:00 PM. The bid opening will be held on 4th September 2025 at 6:00 AM. Bidders are advised to submit all documents before the deadline to avoid disqualification.
What documents are required for bid submission?
Bidders must submit scan copies of:
- Income Tax Return & PAN Card
- Registration Certificate
- Bank Solvency Certificate
- Tender EMD & Fee documents
- Experience certificates
- GST & EPF Registration
- Shops & Establishment Certificate
- ISO Certification
- Turnover Certificate
All documents must be valid and up-to-date, demonstrating eligibility and technical capacity.
How is the bid evaluated and awarded?
Bids are evaluated based on technical quality, experience, cost, and compliance with specifications. The evaluation criteria assign maximum scores to technical proposal quality (50%), experience (20%), cost (20%), and standards adherence (10%). The minimum qualifying score is 70%. The highest-scoring compliant bid will be awarded the contract, ensuring transparency and fairness.
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Documents 2
Tender farashkhana -NEW.pdf
TENDER_DOCUMENT
B SHEDUAL.pdf
TENDER_DOCUMENT