Open Power and Energy NPROCURE

Government Tender for Hiring 1+8 Seater Non-AC Petrol/Diesel Vehicles with Driver in Gujarat

Bid Publish Date

04-Dec-2025, 5:43 pm

Bid End Date

30-Dec-2025, 4:00 pm

Value

₹13,74,786

Location

BANAS KANTHA , GUJARAT

Progress

Issue04-Dec-2025, 5:43 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

VALVE PARTS AND ACCESSORIES VEHICLE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL DERBY SHOE PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an excellent opportunity for transportation service providers to supply 1+8 seater non-AC petrol/diesel vehicles with drivers for Gujarat Energy Transmission Corporation Limited. The contract spans 24 months, covering up to 3000 km per month, and requires vehicles that are not older than 3 years. Bidders must meet strict eligibility criteria, including valid permits, insurance, and experience in government vehicle services. The tender process involves electronic submission of bids, with detailed evaluation based on technical compliance and cost competitiveness. Key dates include the bid submission deadline on 30-12-2025, with training sessions available for online bidding. This procurement aligns with Gujarat’s power sector needs, emphasizing transparency, reliability, and quality service. Interested companies specializing in fleet management, vehicle leasing, and government transportation services are encouraged to participate and contribute to efficient government operations.

Scope Of Work

• Provide closed body non-AC vehicles (petrol/diesel) with 1 driver + 8 passengers capacity.
• Vehicles must be registered within the last 3 years as of the tender opening date.
• Vehicles should be maintained in excellent condition and pass all RTO fitness and permit requirements.
• The service includes driver provisioning, vehicle maintenance, and fuel management.
• Vehicles should be available for 12 hours daily, covering up to 3000 km per month.
• The contractor must ensure vehicle insurance, PUC certificates, and valid permits are up-to-date.
• The vehicle model should be not older than 3 years.
• The scope includes fuel receipts, insurance documents, fitness certificates, and vehicle registration copies.
• The contractor must adhere to all safety, security, and government regulations.

Parameter Specification
Vehicle Type Non-AC, Petrol/Diesel, 1+8 seater
Registration Not older than 3 years
Service Duration 24 months
Monthly KM Up to 3000 KM
Operating Hours 12 hours daily
Documents RC, Permit, PUC, Insurance, Fitness, PAN, GST
Rate Submission As per tender format
  1. Submit bid documents before the deadline.
  2. Ensure all eligibility criteria are met.
  3. Provide necessary vehicle and driver details.
  4. Attend the bid opening on 30-12-2025 at 16:05.
  5. Comply with all contractual terms and conditions.

Technical Specifications

Parameter Requirement
Vehicle Model Not registered before 3 years from tender opening
Fuel Type Petrol or Diesel
Seating Capacity 9 (driver + 8 passengers)
Maintenance Regular servicing as per manufacturer guidelines
Certification Valid fitness, permit, insurance, and PUC certificates
Fuel Receipts Must be submitted for the 15 days prior to bid submission

Process:

  1. Prepare vehicles meeting all specifications.
  2. Gather all mandatory documents.
  3. Submit bid along with technical compliance details.
  4. Attend pre-bid meetings if scheduled.
  5. Await bid evaluation and result.

Financial Requirements

The estimated cost for the entire contract is approximately Rs. 13,74,786.00. Bidders should submit their rates as per the tender format, including detailed breakdowns of vehicle charges, driver wages, fuel costs, and maintenance. The financial bid must be valid for 180 days from the bid submission deadline.

Cost Component Estimated Amount
Vehicle Rental per Month To be quoted
Driver Charges To be quoted
Fuel & Maintenance To be quoted
Total Estimated Cost Rs. 13,74,786.00

Payment terms include monthly payments upon submission of valid invoices and required documents. The successful bidder will need to adhere to the payment schedule and submit all necessary bills and receipts for verification.

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Eligibility Criteria

✓ Must have valid vehicle registration, permits, and insurance.
✓ Must possess a valid driving license for the driver.
✓ Must have experience in providing transportation services for government projects.
✓ Must submit all required documents listed in the tender, including PAN, GST, MSME registration (if applicable), PF registration, and EPF challans.
✓ The vehicle should be not older than 3 years.
✓ Bidder must have a minimum average annual turnover of Rs. 10 lakhs over the past 3 years.

Qualification Minimum Requirement
Vehicle Registration Valid and recent (not older than 3 years)
Experience At least 2 years in government vehicle services
Financial Turnover Rs. 10 lakhs annually
Documents All mandatory documents as listed in eligibility criteria

✓ Bidders must be registered with relevant authorities and comply with local transportation laws.

Bidding Process

Process Timeline

1. Preliminary Stage

30-12-2025 16:05

2. Commercial Stage

Required Forms

Preliminary

Tender fee and EMD form

User Defined Template-Standard

Required

QR for Vehicle

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fee Details

Required
2

EMD Fee Details

Required
3

Copy of RC book Registration of Taxi passing vehicle

Required
4

Copy of road (Contract carriage) permit of vehicle.

Required
5

Copy of PUC certificate

Required
6

Copy of driving license of LMV taxi/maxi cab or TRANS TYPE

Required
7

Copy of Taxi passing certificate minimum persons as per tender

Required
8

Copy of validated vehicle fitness certificate from RTO.

Required
9

Copy of Valid Comprehensive Insurance certificate covering period up to date.

Required
10

Petrol/Diesel rate receipt of the 15 days before the due date of the tender

Required
11

If New vehicle proposed then Quotation of new proposed vehicle as per the tender requirement

Required
12

Copy of PAN Card

Required
13

Copy of GST number on firm/party/self.

Required
14

Copy of power of attorney as the case may be.

15

Copy of partnership deed if any / Power of attorney.

16

Duly attested copy of MSME registration

17

Copy of PF Registration

Required
18

Copy of latest EPF paid challan.

Required
19

Attach Annexure as per given in tender

Required
20

Attach Integrity pact as per given in tender

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 30th December 2025 at 16:00. Bidders must upload all required documents before this time to be considered.

What documents are required to participate in this tender?

Participants must submit mandatory documents including vehicle registration, permits, insurance, PUC certificates, driver licenses, PAN, GST, PF registration, EPF challans, MSME registration (if applicable), and other specified certificates. Refer to the eligibility criteria section for the complete list.

How will the bid evaluation be conducted?

Bids will be evaluated based on technical compliance, cost competitiveness, experience, and document completeness. The evaluation table assigns 50% weightage to technical factors and 50% to financial factors. Minimum qualifying score is 70% overall.

Can I participate if my vehicle is older than 3 years?

No, the tender specifically requires vehicles not older than 3 years as of the tender opening date. Vehicles exceeding this age will be disqualified.

Is there any training available for online bid submission?

Yes, free vendor training sessions are held every Saturday at (n)code solutions, Ahmedabad. Bidders are encouraged to attend to ensure smooth online submission and secure digital signing.

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