Open Power and Energy NPROCURE

Government Tender for Hiring Insured Sedan Vehicles for GETCO Himatnagar Power Sector

Bid Publish Date

16-Dec-2025, 4:00 pm

Bid End Date

05-Jan-2026, 4:00 pm

Value

₹13,14,331

Location

SABAR KANTHA , GUJARAT

Progress

Issue16-Dec-2025, 4:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender from Gujarat Energy Transmission Corporation Limited (GETCO) offers an opportunity for vehicle service providers to supply fully insured Sedan vehicles for official use in Himatnagar. The contract involves providing model-less than 3 years old AC closed body cars, capable of covering at least 3000 KM per month, for 24 months. The tender emphasizes quality, compliance, and timely delivery, with a focus on transparent procurement processes. Bidders must meet strict eligibility criteria, submit all required documents, and adhere to the specified technical and financial standards. The project aims to support GETCO’s power transmission operations by ensuring reliable transportation services for field staff, with a total estimated value of INR 13,14,331. The tender process includes detailed evaluation stages, deadlines, and mandatory submission protocols, making it a valuable opportunity for reputed vehicle providers in the region.

Scope Of Work

• Supply of fully insured Sedan vehicles (Model less than 3 years old) with AC closed body.
• Vehicles must be capable of covering minimum 3000 KM per month.
• Vehicles should operate 12 hours daily as per the schedule.
• Vehicles must be well-maintained, insured, and in good condition.
• Bidders need to ensure compliance with all legal and safety standards.
• The contract duration is 24 months.
• The selected vendor will be responsible for vehicle registration, insurance, and maintenance.
• Vehicles must meet the following specifications:

Parameter Requirement
Model Year Less than 3 years old
Vehicle Type Sedan, AC closed body
Seating Capacity 4+1 passengers
Fuel Type Diesel or Petrol
Insurance Fully insured
KM per Month Minimum 3000 KM
Operating Hours 12 hours daily

• The process includes:

  1. Submission of technical and financial bids.
  2. Evaluation of technical compliance.
  3. Financial bid opening for qualified bidders.
  4. Final selection based on evaluation criteria.
    • The successful bidder must provide all required documents including Vehicle RC Book, Insurance, Driver License, GST registration, and others as specified.
    • The bid includes submission of RTGS/NEFT payment details for Tender Fee and EMD, along with a Vehicle Deposit of INR 15,000.

Technical Specifications

Parameter Specification
Vehicle Type Sedan, AC, closed body
Model Year Less than 3 years from the date of tender opening
Seating Capacity 4+1 passengers
Fuel Type Diesel or Petrol
Insurance Fully insured including third-party liability
KM Coverage Minimum 3000 KM per month
Operating Hours 12 hours per day
Maintenance Regular servicing and compliance with safety standards

Sequential process for technical compliance:

  1. Submit all vehicle documents.
  2. Verify vehicle condition and insurance.
  3. Ensure vehicle meets model and age criteria.
  4. Confirm vehicle operational readiness.
  5. Inspection and approval by GETCO officials.

Technical parameters must be strictly adhered to for bid acceptance.

Financial Requirements

The estimated contract value is approximately INR 13,14,331. Bidders should prepare a detailed financial proposal including the rate per KM and total cost. The payment schedule will be aligned with monthly milestones, with payments made upon submission of invoices and compliance certificates. The bid must include RTGS/NEFT details for Tender Fee and EMD, with Vehicle Deposit of INR 15,000 for security. The bid validity is 180 days from the date of bid opening. The financial proposal should clearly specify the rates, taxes, and any additional charges. The total bid amount should not exceed the estimated value, ensuring competitiveness and compliance with budget constraints.

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Eligibility Criteria

  • ✓ Must have valid GST registration and Vehicle Registration Certificates.
  • ✓ Must submit Vehicle RC Book, Insurance Copy, and Driver License.
  • ✓ Must provide PAN Card and Provident Fund Code Number or notarized self-declaration.
  • ✓ Must have valid Vehicle Fitness Certificate and Contract Carriage Permit.
  • ✓ Must submit Filling Annexures I, II, and III.
  • ✓ Must provide Diesel/Petrol rate copy (latest 15 days before bid closing).
  • ✓ Must submit Tender Fee and EMD RTGS/NEFT details.
  • ✓ Vehicle must be less than 3 years old and fully insured.
  • ✓ The bidder should have experience in supplying vehicles for government or reputed organizations.
Qualification Criteria Details
Financial Turnover Minimum INR 5,00,000 in last 2 years
Vehicle Ownership Own at least 1 suitable vehicle
Experience At least 2 years in vehicle supply or transportation services
Certification Valid GST, PAN, and vehicle documents

Note: Bidders must meet all eligibility conditions to qualify for technical evaluation.

Bidding Process

Process Timeline

1. TECHNICAL STAGE

05-01-2026 16:05

2. COMMERCIAL STAGE

05-01-2026 16:10

Required Forms

TECHNICAL

i Agree

User Defined Template-Standard

Required

TECHNICAL BID

User Defined Template-Standard

Required

VEHICLE DEPOSIT 15000.00 RS

User Defined Template-Standard

TENDER FEE & EMD DETAILS

User Defined Template-Secured

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - TECHNICAL STAGE

1

PAN Number Document

Required
2

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax

Required
3

Driver License Copy

Required
4

GST Registration Number Documents – Mandatary

Required
5

Vehicle RC Book

6

Vehicle Insurance Copy

7

Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate

Required
8

Filling Annexure I

Required
9

Diesel / Petrol Rate copy (15 day before Tender last)

Required
10

Filling Annexure II

Required
11

Filling Annexure III

Required
12

Declaration for Vehicle Contract

Required
13

Tender Fee RTGS / NEFT Details

Required
14

Tender EMD RTGS / NEFT Details

Required
15

Vehicle Deposit 15000/- Rs RTGS / NEFT Details

16

Bank Cancel Cheque Scan Copy For Refund of EMD Amount (તમારા બેંક ખાતા નો કેન્સલ ચેક ની scan કોપી મુકવી . E.M.D નુ પેમેન્ટ રીફંડ આપી શકાય.)

Required
17

Bank Debit Amount Statement Scan Copy (તમારા બેંક ખાતા માંથી રૂપિયા ડેબીટ થયેલ હોય તેનું બેંક સ્ટેટમેન્ટ આપવું)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 05-01-2026 at 16:00 hours. Bidders must ensure all documents and bids are submitted before this time to avoid disqualification.

What documents are required for technical bid submission?

Required documents include PAN Number, Vehicle RC Book, Insurance Copy, Driver License, GST Registration, Provident Fund Number or notarized self-declaration, Annexures I, II, III, Diesel/Petrol rate copy, Tender Fee & EMD RTGS/NEFT details, Vehicle Deposit slip, Bank Cancel Cheque, and vehicle-specific certificates. All must be valid and up-to-date.

Who can participate in this tender?

Eligible bidders include vehicle service providers with experience in supplying government or reputed organizations, possessing valid documents, and meeting financial criteria. The tender is open to companies registered under applicable laws with valid licenses and certifications.

What is the estimated contract value?

The approximate estimated value of the contract is INR 13,14,331. Bidders should prepare competitive proposals within this budget range, ensuring compliance with tender specifications.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (40%), experience (20%), cost competitiveness (30%), and document completeness (10%). Minimum qualifying scores are set for each criterion, and the final selection will be based on combined scores.

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