Open Power and Energy NPROCURE

Government Tender for Hiring Non-AC Utility Jeep for Surat Rural Division - Power Sector

Bid Publish Date

11-Jun-2024, 1:00 pm

Bid End Date

12-Nov-2025, 12:30 pm

EMD

₹17

Value

₹17,24,400

Location

SURAT , GUJARAT

Progress

Issue11-Jun-2024, 1:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

36  Months

Currency Type

Single

Categories 1

VEHICLE

This government tender offers an excellent opportunity for transportation service providers to supply a Non-AC Utility Jeep for Surat Rural Division. The project involves a 36-month contract to provide reliable vehicle services supporting power department operations. Bidders must meet specific eligibility criteria, technical specifications, and submit competitive bids through an online portal. The tender process includes detailed evaluation stages, ensuring transparency and fairness. With an estimated value of INR 17,24,400, this contract is ideal for experienced vehicle rental companies and logistics firms seeking to expand their government sector portfolio. Key deadlines, detailed scope, and eligibility requirements are outlined to facilitate smooth participation. Download all relevant documents and participate in this transparent procurement process to secure a valuable government contract in the power and energy sector.

Scope Of Work

The selected bidder shall provide a Non-AC Utility (Open) Jeep that meets the following specifications and requirements:

  • Vehicle Type: Open utility vehicle suitable for departmental use.
  • Operational Hours: 12 hours daily, as per the schedule.
  • Duration: Contract period of 36 months.
  • Vehicle Condition: Well-maintained, compliant with safety standards.
  • Documentation: Valid registration, insurance, and pollution control certificates.

The scope includes:

  • Supplying one vehicle capable of fulfilling departmental transportation needs.
  • Ensuring vehicle availability during specified hours.
  • Maintaining vehicle cleanliness and operational readiness.
  • Complying with all applicable government regulations.

The process involves:

  1. Submission of technical and financial bids.
  2. Evaluation based on eligibility and technical compliance.
  3. Final selection and contract signing.
Vehicle Specifications Details
Model Year Latest available
Seating Capacity Minimum 4 persons
Fuel Type Petrol/Diesel
Maintenance Regular servicing as per manufacturer guidelines

Bidders must adhere to the detailed technical specifications provided in the tender documents linked below.

Technical Specifications

The vehicle must meet the following technical parameters:

Parameter Requirement
Model Year Not older than 3 years
Seating Capacity Minimum 4 persons
Fuel Type Petrol or Diesel
Vehicle Condition New or well-maintained used vehicle
Certification Valid registration, insurance, pollution control

Procedures for technical compliance:

  1. Submit all technical documents as per the tender guidelines.
  2. Ensure vehicle specifications match the provided standards.
  3. Attend technical inspection if required.

All technical details must align with the specifications outlined in the tender documents available for download.

Financial Requirements

The estimated project cost is INR 17,24,400, which includes vehicle rental, maintenance, and operational expenses. The financial bid should specify the total cost for the entire contract period, broken down as follows:

Cost Component Amount (INR)
Vehicle Rental To be quoted
Maintenance & Repairs To be quoted
Fuel Expenses To be quoted
Other Charges To be quoted

Payment terms are as follows:

  • Initial Payment: 20% upon contract signing.
  • Monthly Payments: Based on verified vehicle operation.
  • Final Payment: Upon completion and acceptance of services.

Bidders must submit detailed financial proposals in the prescribed format, ensuring transparency and compliance with tender guidelines.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration and insurance for the vehicle.
  • ✓ Must have paid the tender fee of INR 1180 and EMD of INR 17,000, with proof attached.
  • ✓ Must submit all technical documents for pre-qualification, including vehicle registration certificates, insurance papers, and previous experience proof.
  • ✓ Must have a proven track record of supplying similar vehicles for government or private contracts.
Financial Qualification Criteria
Minimum Annual Turnover INR 50 Lakhs
Past Experience At least 2 similar contracts in the last 3 years

Critical: Bidders must possess valid digital certificates for online submission and attend vendor training sessions organized by the department.

Bidding Process

Process Timeline

1. PRELIMINARY

13-11-2025 11:00

2. TECHNICAL

13-11-2025 12:00

3. COMMERCIAL

14-11-2025 15:00

Required Forms

PRELIMINARY

SRC-Tender Fee EMD

User Defined Template-Secured

Required

TECHNICAL

SRC-Tech Stage

User Defined Template-Secured

Required

COMMERCIAL

SRD-12 HOUR VEHICLE-SERVICES

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY

1

Tender Fee and EMD paid - proof of copy req. to be attached

Required

Stage - TECHNICAL

1

All Technical Doc. for pre-qualification req. to be attached

Required

Frequently Asked Questions

What is the scope of this government tender?

This tender involves hiring a Non-AC Utility (Open) Jeep for Surat Rural Division for 12 hours daily over a contract period of 36 months. The vehicle must meet specified technical standards, be well-maintained, and available during operational hours. The scope includes vehicle supply, maintenance, and compliance with government regulations, ensuring reliable transportation for departmental activities.

Who is eligible to participate in this tender?

Eligible bidders must have valid vehicle registration, insurance, and pollution certificates. They should have paid the tender fee of INR 1180 and EMD of INR 17,000, with proof attached. Bidders must demonstrate technical capability, relevant experience, and financial stability, with a minimum annual turnover of INR 50 Lakhs and at least 2 similar contracts in the last 3 years. Digital certificates are mandatory for online submission.

What are the key dates and deadlines for this tender?

The bid submission starts on 11-06-2024 at 18:30 and ends on 19-05-2025 at 18:00. The technical and preliminary evaluations are scheduled for 20-05-2025, with the commercial evaluation on 21-05-2025. Bidders must adhere strictly to these deadlines to ensure their submissions are considered.

How is the evaluation process conducted?

Evaluation is based on technical compliance (40%), financial bid (30%), past experience (20%), and financial stability (10%). Bidders must meet the minimum qualifying score of 60%. The process involves technical assessment, financial evaluation, and performance review, culminating in awarding the contract to the highest scoring bidder meeting all criteria.

Where can I find the tender documents and additional details?

Tender documents are available for download from the official portal via provided links, including Schedule A, technical bid, price bid, and corrigenda. For assistance, contact the Surat Rural Division office or the support team at (n)code solutions, Ahmedabad. Ensure all documents are thoroughly reviewed before submission.

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