This government tender offers a significant opportunity for electrical contractors and maintenance service providers to participate in the upkeep of critical power infrastructure in Vadodara, Gujarat. The project involves maintenance of HT/LT power lines, transformer centers, and overhead lines at Karjan-2 SDN and other substations under Madhya Gujarat Vij Company Limited. With an estimated value of INR 1,549,451, the tender emphasizes quality, safety, and timely completion. Bidders must meet eligibility criteria, submit required documents, and adhere to strict deadlines. The process includes online bid submission, evaluation based on technical and financial criteria, and transparent award procedures. This is an excellent chance for experienced electrical service providers to contribute to regional power reliability and infrastructure development, with opportunities for long-term engagement and compliance with government standards.
Government Tender for Maintenance of HT/LT Lines & Transformers at Karjan-2, Vadodara
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
Scope Of Work
The scope of work encompasses the following key activities:
- Maintenance and repair of HT (High Tension) and LT (Low Tension) power lines.
- Upkeep and servicing of transformer centers at Karjan-2 SDN and other associated substations.
- Overhead line inspections, fault detection, and rectification.
- Replacement of damaged components and upgrading existing infrastructure.
- Ensuring safety protocols and compliance with electrical standards.
The process involves:
- Site assessment and initial inspection.
- Preparation of maintenance schedules.
- Execution of routine and emergency maintenance tasks.
- Documentation and reporting of work performed.
- Final inspection and handover.
The project timeline will be as per the detailed tender document, with specific milestones for each phase. Bidders must adhere to safety standards, quality benchmarks, and environmental regulations. The work includes both scheduled maintenance and unscheduled repairs to minimize power outages and ensure uninterrupted service.
Technical Specifications
The technical requirements include:
| Parameter | Specification |
|---|---|
| Power Line Voltage | HT (11kV/33kV), LT (440V/230V) |
| Transformer Capacity | 100 KVA to 500 KVA |
| Overhead Line Material | Galvanized Steel, Aluminum Conductors |
| Inspection Frequency | Monthly and as needed for fault detection |
| Safety Standards | IEC 60038, IEEE standards |
Sequential procedures for technical compliance:
- Conduct initial site survey.
- Prepare maintenance plan based on site conditions.
- Use approved materials and equipment.
- Follow safety and operational protocols.
- Document all activities and report as per guidelines.
Bidders must ensure technical compatibility with existing infrastructure and adhere to all safety and quality standards outlined in the tender documents.
Financial Requirements
The estimated project cost is INR 1,549,451.00. The financial proposal must include detailed cost breakdowns for:
| Item | Cost (INR) |
|---|---|
| Material | As per market rates |
| Labour | As per industry standards |
| Equipment | As applicable |
| Miscellaneous | Contingencies |
Payment terms are typically structured as:
- 30% advance upon contract signing.
- 50% midway through the project.
- Remaining 20% upon successful completion and approval.
Bidders must submit EMD of INR 15,500 along with their bid. All financial proposals should be valid for 365 days from the bid submission date and conform to the guidelines specified in the tender document.
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Eligibility Criteria
- ✓ Must have valid electrical contractor license and relevant certifications.
- ✓ Must submit all scanned documents as per prequalification criteria.
- ✓ Proven experience in power line and substation maintenance.
- ✓ Financial stability with minimum turnover requirements.
- ✓ EMD amount of INR 15,500 must be submitted along with bid.
| Criterion | Requirement |
|---|---|
| Financial Turnover | Minimum of INR 10 lakh in the last 3 years |
| Experience | At least 3 years in electrical infrastructure maintenance |
| Certification | Valid electrical contractor license and safety certificates |
| EMD | INR 15,500 (shall be submitted along with bid) |
Note: Bidders must also comply with all other conditions specified in the tender documents and submit relevant documents for verification.
Bidding Process
Process Timeline
20-11-2025 11:00
26-11-2025 11:00
Required Forms
PRILIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRILIMINARY STAGE
All the scanned documents as per prequalification criteria must have to be submitted .
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
What is the scope of work for this government tender?
The scope includes maintenance and repair of HT and LT power lines, transformer centers, overhead line inspections, fault rectification, component replacement, and infrastructure upgrades. The work ensures reliable power distribution and safety compliance.
Who is eligible to bid for this tender?
Eligible bidders must possess valid electrical contractor licenses, demonstrate experience in power infrastructure maintenance, submit all required documents, and provide an EMD of INR 15,500. Financial stability and safety certifications are also mandatory.
What are the key deadlines for bid submission?
Bids can be submitted starting from 04-11-2025 at 16:00, with the final deadline on 19-11-2025 at 16:00. Bidders should ensure all documents are uploaded before the closing time to avoid disqualification.
How is the evaluation process conducted?
Evaluation is based on technical competence (50%), financial proposal (30%), compliance with technical specifications (10%), and past performance (10%). Minimum qualifying marks are set for each criterion, with the best combined scores selected for award.
What support is available for online bidding?
Bidders can attend free vendor training sessions every Saturday at (n)code solutions, Ahmedabad. For technical support, contact the (n)Procure Support team at +91-79-40007517 or via email at [email protected].
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Documents 6
03.Commercial Terms and Conditions .pdf
TENDER_DOCUMENT
Conflict of Interest.pdf
TENDER_DOCUMENT
DECLARATION IN REGARD TO RELATIONSHIP WITH EMPLOYEE.pdf
TENDER_DOCUMENT
02 Schedule B Maintenance_K2.pdf
TENDER_DOCUMENT
04. Scope of Work.pdf
TENDER_DOCUMENT
01. Karjan-2 On line Tender Notice Maint.pdf
TENDER_DOCUMENT
03.Commercial Terms and Conditions .pdf
TENDER_DOCUMENT
Conflict of Interest.pdf
TENDER_DOCUMENT
DECLARATION IN REGARD TO RELATIONSHIP WITH EMPLOYEE.pdf
TENDER_DOCUMENT
02 Schedule B Maintenance_K2.pdf
TENDER_DOCUMENT
04. Scope of Work.pdf
TENDER_DOCUMENT
01. Karjan-2 On line Tender Notice Maint.pdf
TENDER_DOCUMENT
