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Open State Governments & UT NPROCURE

Government Tender for Mandap and Catering Services at Valsad Forest Division

Bid Publish Date

22-Jan-2026, 10:26 am

Bid End Date

11-Feb-2026, 6:00 pm

Location

VALSAD , GUJARAT

Progress

Issue22-Jan-2026, 10:26 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers an excellent opportunity for experienced event management and catering companies to collaborate with the Forests and Environment Department in Valsad, Gujarat. The project involves providing Mandap setups and catering services for various government programs, nature camps, public awareness initiatives, and festivals. The tender emphasizes quality, timely delivery, and compliance with government standards. Bidders must meet eligibility criteria, submit detailed technical and financial proposals, and adhere to strict deadlines. The process includes transparent evaluation based on technical expertise, experience, and cost-effectiveness. This is a significant opportunity for firms specializing in large-scale event support, catering, and infrastructure setup to serve government needs in Gujarat. The project aims to enhance public engagement and promote environmental awareness through well-organized events, making it a valuable contract for service providers seeking government collaborations.

Scope Of Work

The selected vendor will be responsible for:

  • Providing complete Mandap setups including tents, stages, seating arrangements, and decoration as per event requirements.
  • Supplying catering services for various government programs, including meals, snacks, and beverages.
  • Ensuring timely delivery and installation of Mandap structures before the event commencement.
  • Maintaining cleanliness, safety, and compliance with health standards during service.
  • Coordinating with the department for specific event needs and customization.

Key deliverables include:

  • Fully assembled Mandap structures as per specifications
  • Catering menus tailored to event type and audience
  • On-site management and support during events

Sequential process:

  1. Submission of technical proposal and sample Mandap setup
  2. Approval of design and plan by department
  3. Delivery and installation of Mandap structures
  4. Provision of catering services during the event
  5. Post-event dismantling and cleanup
Specification Details
Mandap Material Weather-resistant, durable fabric and frame
Catering Menu Options Vegetarian, Non-vegetarian, beverages
Service Duration As per event schedule

The vendor must ensure all services comply with the specifications and quality standards outlined in the tender documents.

Technical Specifications

The Mandap structures should be made of weather-resistant materials with a minimum lifespan of 2 years. The catering equipment must meet safety standards and include portable stoves, refrigerators, and serving utensils. Technical parameters include:

Parameter Specification
Mandap Size Customizable based on event capacity
Material High-quality fabric, steel frames
Catering Equipment Commercial-grade, ISO certified

Sequential steps for technical compliance:

  1. Submit technical proposal including material samples
  2. Obtain approval from department
  3. Deliver and install Mandap structures
  4. Set up catering equipment and conduct trial runs
  5. Final inspection and approval before event

All technical aspects must align with the detailed specifications provided in the tender documents.

Financial Requirements

The estimated budget for this tender ranges between INR 5,00,000 and INR 10,00,000, depending on the scope and scale of services. The cost breakdown includes:

Cost Component Estimated Cost
Mandap Setup INR 2,50,000
Catering Services INR 2,00,000
Transportation & Miscellaneous INR 50,000

Payment terms are as follows:

  • 30% advance upon contract signing
  • 50% after delivery and setup
  • Remaining 20% post-event completion and approval

Bidders must submit a detailed financial proposal aligned with the tender guidelines, including all taxes and applicable charges.

Documents 4

Financial Bid.pdf

TENDER_DOCUMENT

Mandap catering services Tender.pdf

TENDER_DOCUMENT

R B SOR.pdf

TENDER_DOCUMENT

Social Forestry Navsari Catering Rates.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licenses for event management and catering services.
✓ Proven experience in handling government or large-scale public events.
✓ Financial stability demonstrated through recent financial statements.
✓ Must possess necessary health and safety certifications.
✓ Submission of all required documents including Tender Fee, EMD, GST Number, and PANCARD.

Qualification Criteria Minimum Requirement
Tender Fee / EMD Valid proof of payment
Required Tender Document Submission as per tender guidelines
GST Number Valid GST registration
PANCARD Valid PAN card

Note: Bidders must meet all eligibility criteria to qualify for the bidding process.

Bidding Process

Process Timeline

1. preliminary stage

16-02-2026 11:00

2. commercial stage

16-02-2026 11:05

Required Forms

preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

commercial

Financial Bid

User Defined Template-Secured

Required

Required Documents

Stage - preliminary stage

1

Tender Fee / Emd

Required
2

Required Tender Document

Required
3

GST Number

Required
4

PANCARD

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 11th February 2026 at 6:00 PM. Bidders must upload all required documents and bids before this cutoff to be considered.

What documents are required to participate in this tender?

Participants must submit:

  • Tender Fee / EMD proof
  • Required Tender Document
  • GST Number
  • PANCARD
    All documents should be uploaded via the nProcure portal as per the guidelines.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical and financial criteria with respective weightages of 40% each, plus experience and certifications accounting for 20%. The process ensures transparency and fairness, with minimum thresholds for technical scores.

Can I attend a pre-bid meeting for clarifications?

Yes, a pre-bid meeting may be scheduled. Bidders are encouraged to participate for clarifications. Details will be announced on the tender portal, and attendance is optional but recommended.

What are the technical specifications for the Mandap structures?

Mandap structures should be weather-resistant, durable, and meet safety standards. Materials must include weatherproof fabric and sturdy steel frames. Technical details are provided in the tender documents, and samples may be required for approval.

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