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Open State Governments & UT NPROCURE

Government Tender for Mandap and Catering Services at Snake Research Institute Valsad

Bid Publish Date

22-Jan-2026, 10:26 am

Bid End Date

11-Feb-2026, 6:00 pm

Location

VALSAD , GUJARAT

Progress

Issue22-Jan-2026, 10:26 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender invites experienced service providers to offer Mandap and catering facilities for various official programs, nature camps, and festivals organized by the Snake Research Institute in Valsad, Gujarat. Managed by the Forests and Environment Department, the project aims to facilitate smooth execution of public awareness campaigns, training sessions, and cultural events. The tender specifies requirements for temporary structures, food services, logistics, and safety standards, with a deadline of February 11, 2026. Eligible bidders must meet predefined criteria, submit all necessary documents, and adhere to the specified timelines. This opportunity is ideal for companies specializing in event infrastructure, catering, and logistics support for government projects, offering a platform to collaborate with Gujarat state agencies and contribute to public welfare initiatives. The project emphasizes transparency, quality, and compliance with government standards, making it a valuable contract for reputed service providers in the sector.

Scope Of Work

The selected service provider will be responsible for:

  • Providing and setting up Mandap structures suitable for various government programs, festivals, and camps.
  • Supplying catering services, including food and beverages, as per the specifications detailed in the tender documents.
  • Ensuring timely delivery, installation, and dismantling of structures and catering units.
  • Maintaining hygiene, safety, and quality standards throughout the event.
  • Coordinating with the Snake Research Institute and Forest Department for event schedules and requirements.

The process involves:

  1. Submission of bid documents including technical and financial proposals.
  2. Evaluation of bids based on predefined criteria.
  3. Awarding the contract to the successful bidder.
  4. Execution of services as per the agreed timeline and specifications.

Key deliverables include:

Item Specification
Mandap Structures Weather-resistant, durable, conforming to safety standards
Catering Fresh, hygienic food options, suitable for large gatherings
Logistics Timely setup and dismantling, transportation arrangements

The bidder must ensure compliance with all relevant safety and environmental regulations.

Technical Specifications

The technical specifications require the bidder to provide structures and services that meet the following parameters:

Parameter Specification
Mandap Dimensions Minimum 10x10 meters, customizable
Material Weather-resistant, fire-retardant, eco-friendly
Catering Food safety standards compliant, hygienic storage
Setup Time Within 24 hours of award
Dismantling Same day post-event

Sequential process:

  • Site inspection and assessment
  • Delivery of materials
  • Setup and decoration
  • Service during event
  • Dismantling and cleanup

The bidder must ensure all technical standards are adhered to for safety and quality assurance.

Financial Requirements

The project budget is estimated between INR 5,00,000 and INR 10,00,000, depending on the scope and scale of services. The financial proposal should include detailed cost breakdowns:

Cost Component Estimated Cost (INR)
Mandap Setup 2,00,000 - 4,00,000
Catering 2,00,000 - 4,00,000
Logistics & Transportation 50,000 - 1,00,000
Miscellaneous 50,000

Payment terms are typically 50% advance upon contract signing and 50% post-completion, subject to satisfactory service delivery. All costs must be inclusive of applicable taxes.

Documents 4

Financial Bid.pdf

TENDER_DOCUMENT

Mandap Catering services Tender.pdf

TENDER_DOCUMENT

R AND B SOR.pdf

TENDER_DOCUMENT

Social Forestry Navsari Catering Rates.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid Tender Fee and EMD submissions.
  • ✓ Must possess valid GST Number and PANCARD.
  • ✓ Proven experience in providing Mandap and catering services for government or large-scale events.
  • ✓ Financial stability evidenced by relevant documents.
  • ✓ Must submit all required documents for preliminary verification, including tender fee proof, tender documents, GST registration, and PANCARD.
Criteria Requirement
Tender Fee / EMD Valid proof of payment
Documents Tender documents, GST Number, PANCARD
Experience Minimum 2 years in event services
Financial Turnover of at least INR 10 lakh in the last fiscal year
Certification Any relevant certifications in event management or catering

Bidders must meet all eligibility conditions to qualify for the tender process.

Bidding Process

Process Timeline

1. preliminary stage

16-02-2026 11:00

2. commercial stage

16-02-2026 11:05

Required Forms

preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

commercial

Financial Bid

User Defined Template-Secured

Required

Required Documents

Stage - preliminary stage

1

Tender Fee / Emd

Required
2

Required Tender Document

Required
3

GST Number

Required
4

PANCARD

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 11th February 2026 at 6:00 PM. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required to participate in this tender?

Participants must submit:

  • Tender Fee / EMD proof
  • Required Tender Document
  • GST Number
  • PANCARD
    All documents should be uploaded during the online submission process as specified in the tender guidelines.
How can I attend the vendor training sessions?

Vendor training sessions are held every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, Ahmedabad. Bidders can register for these free sessions to understand the e-procurement process and bid submission procedures.

What are the technical requirements for the Mandap structures?

Mandap structures must be weather-resistant, durable, and conform to safety standards. Specifications include minimum dimensions of 10x10 meters, made from eco-friendly, fire-retardant materials, ensuring safety and durability during events.

Who can I contact for clarifications regarding the tender?

For clarifications, contact the Forests and Environment Department at 0263-2254151. Support for online bidding can be obtained via email at [email protected] or through the support team at (n)Code Solutions, Ahmedabad.

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