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Open State Governments & UT NPROCURE

Government Tender for Providing Mandap Decoration & Furniture at Bhuj Division

Bid Publish Date

12-Jan-2026, 6:00 pm

Bid End Date

20-Jan-2026, 6:00 pm

Value

₹15,00,000

Location

AHMADABAD , GUJARAT

Progress

Issue12-Jan-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,062

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

This government tender offers a unique opportunity for experienced event management companies and furniture rental providers to supply Mandap decoration, furniture, and articles for VIP, VVIP, and government functions at Bhuj Division. The project involves providing high-quality decor and furnishings on rental basis, ensuring timely setup and dismantling for official events. With an estimated value of INR 15,00,000 and a 12-month completion period, this tender emphasizes transparency, technical excellence, and cost-effectiveness. Bidders must meet eligibility criteria, submit necessary documents, and follow the detailed bidding process outlined by the Gujarat State Road Transport Corporation. This is an excellent chance to collaborate with government agencies and showcase your expertise in event infrastructure services.

Scope Of Work

The selected contractor will be responsible for:

  • Providing Mandap decoration, furniture, and articles on rental basis for VIP, VVIP, and government functions at Bhuj Division.
  • Ensuring timely delivery, setup, and dismantling of all articles as per event schedule.
  • Maintaining quality standards and safety protocols during setup.
  • Supplying a variety of articles including chairs, tables, decorative items, and VIP accessories.

The process includes:

  1. Submission of bid documents including tender fee and EMD.
  2. Technical evaluation based on submitted documents.
  3. Commercial evaluation of bid percentage rates.
  4. Final award and contract signing.
Item Specification
Mandap Size As per event requirement
Furniture Chairs, tables, decorative articles
Delivery Before event date
Dismantling After event completion

The contractor must ensure compliance with all safety and quality standards specified in the tender documents.

Technical Specifications

Parameter Requirement
Delivery Timeline Within 15 days of contract award
Material Quality As per tender specifications and standards
Setup Standards Professional, timely, and safe setup
Technical Process 1. Submit technical documents
2. Technical evaluation
3. Final approval

The contractor shall follow the detailed technical specifications provided in the tender documents, ensuring all articles meet quality and safety standards.

Financial Requirements

The estimated project cost is INR 15,00,000. Bidders are required to quote percentage rates for the services offered. Payment will be released in installments based on milestones achieved, including delivery, setup, and completion. The financial bid should include:

Cost Component Details
Total Estimated Cost INR 15,00,000
Payment Schedule 30% advance, 40% on delivery, 30% post-completion
Bid Validity 120 days from bid submission

All financial proposals must be submitted through the designated electronic platform as per tender instructions.

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Eligibility Criteria

✓ Must have valid registration and licenses for event management and furniture rental.
✓ Provide scanned copies of tender fee and EMD during preliminary submission.
✓ Demonstrate experience in executing similar government or large-scale events.
✓ Submit technical documents as per tender conditions.

Qualification Details
Financial Capacity Minimum turnover of INR 50 lakhs in last 3 years
Experience At least 2 similar projects completed in last 5 years
Certification Valid GST registration and other relevant licenses

Note: Bidders must meet all eligibility requirements to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

22-01-2026 18:30

2. Technical Stage

22-01-2026 18:35

3. Commercial Stage

22-01-2026 19:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

CIVIL WORK (FORM3-A)

User Defined Template-Standard

Required

ELECTRICAL WORK (FORM 3-A)

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Provide Scan Copy of tender Fee

Required
2

Provide Scan copy of EMD

Required

Stage - Technical Stage

1

Technical Documents as per Tender Condition

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 20-01-2026 at 18:00. Bidders must upload all required documents before this time to be considered.

What documents are required for preliminary submission?

Bidders must submit scanned copies of tender fee and EMD as per the tender guidelines. These are mandatory for technical qualification.

How will the evaluation process be conducted?

The evaluation comprises technical assessment on 22-01-2026 at 18:35, followed by commercial evaluation. The selection is based on score weightages for technical competence, experience, and price.

Who can participate in this tender?

Eligible bidders include event management companies, furniture rental firms, and civil service providers with relevant experience, licenses, and financial capacity as specified in the eligibility criteria.

Where can I download the tender documents?

Tender documents are available for free download on the official portal of NPROCURE. Links are provided in the tender notice and linked documents section.

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