Custom Bid for Services - Provision of Running Room Staff for Management work like preparation of
North Eastern Railway
VARANASI, UTTAR PRADESH
Posted:
20 March 2025
Closed:
11 April 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Providing Mandap, Stage & Decorative Items with Catering at Chhotaudepur
Bid Publish Date
27-Jun-2025, 1:00 pm
Bid End Date
05-Jul-2025, 12:30 pm
EMD
₹25,000
Value
₹0
Location
Progress
Issue27-Jun-2025, 1:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
4
This government tender offers a unique opportunity for experienced event management, catering, and decoration companies to collaborate with Chhotaudepur Nagar Municipality. The project involves providing Mandap, Stage, decorative items, and catering services for civic functions over a 12-month period. Bidders must meet strict eligibility criteria, including valid registration, proven experience, and financial stability. The tender process is conducted electronically via the nProcure platform, ensuring transparency and efficiency. With deadlines from late June to early July 2025, this tender is ideal for companies seeking to expand their government sector portfolio. The project aims to facilitate civic events smoothly, promoting professionalism, quality, and compliance with safety standards. Submit your bid today to be part of this prestigious civic event management initiative.
Scope Of Work
The selected service provider will be responsible for the following tasks:
- Supplying and setting up Mandap, Stage, and decorative items as per specifications.
- Providing catering services including food, beverages, and related logistics.
- Ensuring timely setup and dismantling of event infrastructure.
- Maintaining quality standards and safety protocols during event execution.
The process includes:
- Submission of technical and financial bids via the nProcure platform.
- Evaluation of bids based on predefined criteria.
- Awarding of contract to the most suitable bidder.
- Execution of services as per approved plan and schedule.
| Item | Specification |
|---|---|
| Mandap | Customizable sizes, durable materials |
| Stage | Modular design, suitable for public functions |
| Decorations | Theme-based, weather-resistant |
| Catering | Vegetarian and non-vegetarian options, hygienic preparation |
The bidder must ensure compliance with all safety and quality standards, and coordinate with the Nagar Seva Sadan for site access and logistics.
Technical Specifications
The service provider must supply equipment and materials that meet the following technical parameters:
| Parameter | Requirement |
|---|---|
| Mandap | Size: 10x10 ft, Material: Weather-resistant, Load capacity: 500 kg |
| Stage | Height: 2 ft, Width: 12 ft, Length: 12 ft |
| Decorations | Theme-based, Weatherproof, Non-flammable |
| Catering | Food grade utensils, Hygienic preparation, Temperature-controlled storage |
Sequential procedures include:
- Submission of technical proposal.
- Site inspection and approval.
- Delivery and setup of equipment.
- Execution of event services.
- Dismantling and cleanup.
Financial Requirements
The estimated budget for the entire project is detailed below:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Mandap & Stage | 1,50,000 |
| Decorations | 50,000 |
| Catering | 2,00,000 |
| Miscellaneous | 50,000 |
| Total | 4,50,000 |
Payment will be made in installments:
- 30% advance upon contract signing.
- 40% after setup completion.
- 30% post-event evaluation.
All payments are subject to submission of valid invoices and compliance with contractual terms.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
CHIEF OFFICER, NAGARPALIKA CHHOTAUDEPUR.
Bid Opening Authority
CHIEF OFFICER, NAGARPALIKA CHHOTAUDEPUR.
Address
NEAR FIRE STATION, CHHOTAUDEPUR.
Contact Details
[email protected]/7777924028
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 3
Tender farashkhana.pdf
TENDER_DOCUMENT
B SHEDUAL.pdf
TENDER_DOCUMENT
Tender farashkhana -NEW.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration certificates including GST, EPF, and Shops & Establishment.
✓ Proven experience in event management, decoration, and catering services.
✓ Financial stability with a minimum turnover as specified in the bid documents.
✓ Submission of all required documents including Income Tax Return, PAN Card, Registration Certificates, Bank Solvency Certificate (minimum 20% of tender value), and ISO Certification.
✓ EMD of ₹25,000 must be submitted along with bid.
| Qualification Requirement | Details |
|---|---|
| Experience | Minimum 3 years in event services |
| Financial | Annual turnover of at least ₹10 lakh |
| Certifications | Valid GST, EPF, ISO, and Shops & Establishment |
| Documents | PAN, Income Tax Return, Registration Certificates |
Bidding Process
Process Timeline
1. Preliminary Stage
08-07-2025 06:00
2. Commercial Stage
08-07-2025 06:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Kindly Attach scan copy of necessary Document. As Per Bid Evaluation Criteria.
Required 2
Kindly Attach scan copy of Income Tax Return and PAN Card
Required 3
Kindly Attach scan copy of Registration Certificate.As Per Bid Evaluation Criteria.
Required 4
Kindly Attach scan copy of Bank Solvency Current Year Minimum 20 percent of Total Amount of Tender.As Per Bid Evaluation Criteria.
Required 5
Kindly Attach scan copy of Tender EMD Document.
Required 6
Kindly Attach scan copy of Tender Fee Document.
Required 7
Kindly Attach scan copy of For-3A or complition certificates Document for Experiance.As Per Bid Evaluation Criteria.
Required 8
Kindly Attach scan copy of GST Registration nomber
Required 9
Kindly Attach scan copy of EPF Registration nomber
Required 10
Kindly Attach scan copy of Valid Shops & Establishment Certificate
Required 11
Kindly Attach scan copy Registration in ISO Certificate
Required 12
Kindly Attach scan copy Turnover Certificate
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
1
Provide any proof of EMD Document
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves providing Mandap, Stage, decorative items, and catering services for various functions at Chhotaudepur Nagar Municipality. The scope includes setup, decoration, logistics, and food services for civic events, with a project duration of 12 months.
Who is eligible to participate in this tender?
Eligible bidders must have valid registration certificates (GST, EPF, Shops & Establishment), proven experience in event management and catering, financial stability with minimum turnover requirements, and must submit all necessary documents including EMD of ₹25,000, PAN, Income Tax Return, ISO Certification, and Bank Solvency Certificate.
What are the key dates and deadlines for this tender?
The tender notice was published on 26th June 2025. The bid submission opens on 27th June 2025 and closes on 5th July 2025. The bid evaluation and opening are scheduled for 8th July 2025, with contract award expected shortly after. Strict adherence to deadlines is essential.
How can I submit my bid and what are the requirements?
Bidders must submit their technical and financial proposals online via the nProcure portal before the deadline. Required documents include bid fee proof, EMD proof, registration certificates, experience certificates, and financial documents. Training sessions are available to assist with online submission.
What criteria will be used to evaluate bids?
Bids will be evaluated based on technical competence (50%), financial proposal (30%), and past experience (20%). Bidders must meet minimum thresholds, and the highest scoring bid will be selected for award, ensuring transparency and fairness.
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Documents 3
Tender farashkhana.pdf
TENDER_DOCUMENT
B SHEDUAL.pdf
TENDER_DOCUMENT
Tender farashkhana -NEW.pdf
TENDER_DOCUMENT