Invitation to Bid - E Tender No 34/EDC(Kashipur)/2023-24 in UDAM SINGH NAGAR, UTTARAKHAND
N/A
UDAM SINGH NAGAR, UTTARAKHAND
Posted:
20 December 2023
Closed:
16 January 2024
EPROCURE
Open Power and Energy NPROCURE
Government Tender for Outsourcing Meter Reading & Bill Generation Services in Dahod
Progress
Issue29-Jun-2026, 12:30 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
11
This government tender invites experienced service providers to undertake Meter Reading and Bill Generation services in Dahod, Gujarat. The project involves deploying GPRS-enabled mobile devices, Bluetooth printers, and web-based software to enhance efficiency and accuracy in power distribution. Managed by Madhya Gujarat Vij Company Limited, this project targets electrical contractors and utility service providers with proven experience in similar projects. The scope includes on-spot bill printing, delivery, and real-time data management across 16 manpower positions in Dahod's sub-divisions. With a total estimated cost of approximately ₹24.5 lakhs and a bid validity of 365 days, the tender offers a significant opportunity for qualified bidders to contribute to public utility improvement. The process involves strict adherence to deadlines, submission of required documents, and compliance with technical and financial criteria. Bidders are encouraged to participate actively, attend training sessions, and submit competitive bids to secure this government contract in the power and energy sector.
Scope Of Work
The scope of work includes:
- Provision of manpower, mobile devices, Bluetooth printers, and stationery for meter reading and bill services.
- Implementation of Android mobile applications for real-time meter reading and bill processing.
- Web-based software and server infrastructure to support data management and communication.
- On-spot bill generation, printing, and delivery to customers.
- Operational management across 16 manpower positions in Dahod's sub-divisions.
The process involves:
- Deployment of mobile devices and stationaries at designated sites.
- Meter reading using GPRS-enabled Android devices.
- Real-time bill generation and printing via Bluetooth printers.
- On-spot bill delivery to customers.
- Data synchronization with the central server.
Deliverables include:
| Item | Specification |
|---|---|
| Mobile Devices | Android-based, GPRS-enabled |
| Printers | Bluetooth-compatible portable printers |
| Stationary | Bill books, forms |
| Software | Web-based billing software |
The project must ensure accuracy, timely execution, and compliance with all technical and safety standards.
Technical Specifications
| Parameter | Specification |
|---|---|
| Mobile Devices | Android OS, GPRS-enabled, durable, with minimum battery life of 8 hours |
| Bluetooth Printers | Portable, compatible with Android devices, printing speed of at least 10 pages per minute |
| Software | Web-based billing platform with secure login, real-time data sync, and user-friendly interface |
| Network | Reliable GPRS/Internet connectivity for data transmission |
Sequential process:
- Deployment of devices and setup.
- Training of manpower.
- Commencement of meter reading activities.
- Real-time bill processing and delivery.
- Data synchronization and reporting.
All technical specifications must adhere to the standards specified in the tender documents.
Financial Requirements
The estimated project cost is approximately ₹24,53,869.12. Bidders must submit financial proposals based on the scope, with a clear breakdown of costs for manpower, equipment, and software. Payment terms include:
- Initial mobilization payment upon contract signing.
- Progress payments based on milestones achieved.
- Final payment after successful project completion and acceptance.
| Cost Component | Estimated Cost |
|---|---|
| Manpower | ₹10,00,000 |
| Mobile Devices & Equipment | ₹8,00,000 |
| Software & Infrastructure | ₹4,00,000 |
| Miscellaneous | ₹2,53,869.12 |
All financial proposals must be submitted in the prescribed format, ensuring transparency and compliance with the tender guidelines.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹24,53,869
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer MGVCL DAHOD
Bid Opening Authority
Executive Engineer MGVCL DAHOD
Address
MGVCL DIVSION OFFICE, NEAR APMC MARKET, BAHARPURA, DAHOD
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
Schedule-B .pdf
TENDER_DOCUMENT
TENDER NOTICE.pdf
TENDER_DOCUMENT
Comercial terms and conditions.pdf
TENDER_DOCUMENT
Scope of Works.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid tender fee and EMD submissions.
✓ Must possess necessary certifications as per the certificate details provided.
✓ Experience in utility services, particularly in power sector projects, is preferred.
✓ Financial stability demonstrated through relevant documents.
| Qualification Criteria | Details |
|---|---|
| Tender Fee & EMD | Proof of payment or exemption |
| Schedule B | Technical and financial capability documents |
Bidders should have a proven track record in similar projects, with valid certifications and financial credentials to qualify for participation.
Bidding Process
Process Timeline
1. PRELIMINARY STAGE
27-07-2026 11:00
2. COMMERCIAL STAGE
28-07-2026 11:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY STAGE
1
TENDER FEE & EMD
Form - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Stage - COMMERCIAL STAGE
1
SCHEDULE B
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to outsource Meter Reading and Bill Generation services using GPRS-based mobile devices in Dahod, Gujarat. The project involves deploying manpower, mobile devices, and software to improve accuracy, efficiency, and customer service in power distribution, ensuring real-time data collection and on-spot billing.
Who is eligible to participate in this tender?
Eligible bidders must meet qualification criteria including valid tender fee and EMD submissions, relevant certifications, and experience in utility or power sector projects. They should also demonstrate financial stability and technical capability as detailed in the eligibility section.
What are the key technical specifications required?
The project requires Android GPRS-enabled mobile devices, portable Bluetooth printers, and a secure web-based billing platform. Devices must support real-time data transmission, have durable hardware, and be compatible with the existing infrastructure of MGVCL. The software should facilitate seamless billing, data sync, and reporting.
What is the bidding process and important deadlines?
Bidders must register, download tender documents, prepare technical and financial bids, and submit electronically by 18-07-2026 18:00. The evaluation will occur on 27-07-2026 (preliminary) and 28-07-2026 (commercial). Key deadlines include bid start on 29-06-2026 and document download cutoff on 18-07-2026 16:00.
How can I get support during the bidding process?
Support is available via email at [email protected] and phone at +91-79-40007517, 40007514, 40007515. Bidders are encouraged to attend the free vendor training every Saturday at (n)Code Solutions, Ahmedabad, to understand the electronic bidding process and ensure compliance with all tender requirements.
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Documents 4
Schedule-B .pdf
TENDER_DOCUMENT
TENDER NOTICE.pdf
TENDER_DOCUMENT
Comercial terms and conditions.pdf
TENDER_DOCUMENT
Scope of Works.pdf
TENDER_DOCUMENT