Invitation to Bid - Cleaning of Open drainage, Nallah and Sump well in CBRI Colony in HARIDWAR, UTTARAKHAND
N/A
HARIDWAR, UTTARAKHAND
Posted:
26 June 2025
Closed:
4 July 2025
EPROCURE
Open Power and Energy NPROCURE
Government Tender for Office Cleaning at Dungri Sub Division Valsad - 3-Year Contract
Progress
Issue20-May-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹885
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Categories
3
This government tender offers an excellent opportunity for experienced cleaning service providers to secure a 3-year contract for office cleaning at Dungri Sub Division, Valsad, Gujarat. Managed by Dakshin Gujarat Vij Company Ltd. (DGVCL), the project emphasizes quality, compliance, and timely delivery. Bidders must meet specific eligibility criteria, including experience, licenses, and financial stability, to participate. The tender process involves technical and commercial evaluations, with detailed documentation and strict deadlines. The contract aims to ensure a clean, hygienic environment supporting efficient government operations. With an estimated value of approximately ₹6,82,080, this opportunity is ideal for reputed firms in facility management and cleaning services seeking government procurement in Gujarat. Download the tender documents, prepare your bid, and participate in this transparent and competitive process to secure this valuable government contract.
Scope Of Work
The contractor shall provide comprehensive office cleaning services at Dungri Sub Division, Valsad, for a period of three years. The scope includes:
- Daily cleaning of office premises, including floors, desks, windows, and fixtures.
- Waste disposal and sanitation management.
- Periodic deep cleaning and sanitation as per schedule.
- Supply of cleaning materials and equipment.
Process for service delivery:
- Initial assessment and planning.
- Deployment of trained cleaning staff.
- Regular supervision and quality checks.
- Reporting and feedback collection.
Key deliverables include:
| Service Aspect | Specification |
|---|---|
| Cleaning Frequency | Daily, with deep cleaning quarterly |
| Supplies | All cleaning agents, tools, and PPE |
| Staff Qualification | Trained and certified personnel |
| Reporting | Weekly and monthly reports |
The contractor must adhere to safety standards, environmental regulations, and the specific instructions provided by DGVCL. All services must be completed within the stipulated timeframes and quality benchmarks.
Technical Specifications
The contractor shall use environmentally friendly cleaning agents that comply with government standards. Equipment used must meet safety and efficiency standards. The cleaning process includes:
- Use of approved cleaning chemicals.
- Proper disposal of waste as per environmental norms.
- Use of PPE by all staff.
- Maintenance of cleaning equipment.
Technical parameters include:
| Parameter | Specification |
|---|---|
| Cleaning chemicals | Eco-friendly, non-toxic |
| Equipment | Vacuum cleaners, mops, brushes |
| Staff qualification | Trained in safety and hygiene |
| Service hours | During office hours, with minimal disruption |
Sequential process:
- Site assessment.
- Deployment of trained staff.
- Regular supervision.
- Feedback and corrective actions.
All procedures must adhere to safety, health, and environmental regulations.
Financial Requirements
The estimated contract value is approximately ₹6,82,080 for three years, with payments structured quarterly based on service delivery. The financial breakdown is as follows:
| Cost Component | Amount (INR) |
|---|---|
| Basic Service Cost | ₹5,00,000 |
| Contingency & Miscellaneous | ₹1,82,080 |
| Total Estimated Cost | ₹6,82,080 |
Payment terms include:
- 25% advance upon contract signing.
- Remaining payments on quarterly basis against approved service reports.
- Final payment after completion of the contract period.
Bidders must submit financial proposals clearly indicating costs, taxes, and applicable charges. All payments are subject to satisfactory service performance and compliance with contractual terms.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹6,82,080
Bid To RA
No
Item Category
Civil Works - Others
Authority & Contact
Officer Inviting Bids
Ex.Eng (O&M) Valsad Rural Division
Bid Opening Authority
Ex.Eng (O&M) Valsad Rural Division
Address
DAKSHIN GUJARAT VIJ CO. LTD DIVISION OFFICE VALSAD, VASHIER VELLY, 1st FLOOR, COUNTERY CLUB VALSAD-396001
Contact Details
9925211340
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Documents 6
annexure A.pdf
TENDER_DOCUMENT
annexure B.pdf
TENDER_DOCUMENT
estimate.pdf
TENDER_DOCUMENT
allotment schedule.pdf
TENDER_DOCUMENT
task.pdf
TENDER_DOCUMENT
House keeping Tender Valsad rural.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses as a cleaning service provider.
✓ Proven experience of at least 3 years in providing office cleaning services to government or reputed private organizations.
✓ Demonstrated financial stability with audited financial statements for the last three years.
✓ Submission of experience certificates for similar projects completed within the last 5 years.
✓ Valid Labour License issued by the government.
✓ Employee State Insurance (ESI) and Provident Fund (PF) registration.
✓ Latest solvency certificate from a recognized bank.
✓ Submission of CA audited IT returns for the years 2023-24, 2024-25, and 2025-26.
✓ C.A certified turnover reports for the same period.
| Qualification Criteria | Details |
|---|---|
| Minimum Turnover | ₹10,00,000 annually |
| Experience | At least 3 similar projects |
| Licenses | Valid Labour, ESI, PF |
| Financial Stability | Solvency certificate of at least ₹5,00,000 |
| Technical Capability | Adequate manpower and equipment |
All documents must be valid, up-to-date, and verifiable.
Bidding Process
Process Timeline
1. TECHNICAL STAGE
08-06-2026 18:00
2. COMMERCIAL STAGE
08-06-2026 18:01
Required Forms
TECHNICAL
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - TECHNICAL STAGE
1
SCAN COPY OF RECEIPT FOR TENDER FEE/DD/RTGS
Required 2
SCAN COPY OF RECEIPT FOR EMD/DD/RTGS
Required 3
Experience of having successfully completed similar works during last 5 years (Work Completion Certificate)
Required 4
Valid Class Registration of Contractor
Required 5
PF Copy
Required 6
PAN Card & GST registration Certificate
Required 7
Latest solvency certificate
Required 8
Documents of Ownership of the biding firm
Required 9
CA Audited IT return reports of year 2023-24, 2024-25, 2025-26
Required 10
C.A Certified Turn Over having mentioned Total Turn Over and Housekeeping Turn Over of year 2023-24, 2024-25, 2025-26
Required 11
Valid labour license issued by Government
Required 12
Employee State Insurance (ESI) Certificate
Required 13
Undertaking for Complaint/Observed adversity.
Required 14
As per tender condition.
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
The contractor is required to provide comprehensive office cleaning services at Dungri Sub Division, Valsad, including daily cleaning, waste disposal, periodic deep cleaning, and supply of cleaning materials. The work must be performed during office hours with adherence to safety and environmental standards, ensuring a clean and hygienic environment.
What are the eligibility criteria for bidders?
Bidders must have valid registration and licenses, proven experience of at least 3 years in similar government or private projects, and demonstrate financial stability through audited statements. Other requirements include labor licenses, ESI and PF registration, and submission of experience certificates for projects completed within the last 5 years. All documents must be valid and verifiable.
How can I participate in the bidding process?
Interested bidders should download the tender documents, pay the tender fee of ₹885, and submit their technical and financial bids electronically via the nProcure portal before the deadline. Attend the pre-bid meeting if scheduled, and ensure all required documents are uploaded correctly. The evaluation process will follow strict timelines.
What is the deadline for bid submission?
The last date for bid submission is 29-05-2026 at 18:00. Bids submitted after this time will not be accepted. Bidders are advised to submit their documents well in advance to avoid last-minute issues. The technical evaluation will be conducted on 30-05-2026.
What are the key evaluation criteria?
Bids will be evaluated based on technical competency (50%), financial stability (30%), and price competitiveness (20%). Minimum qualifying marks are set at 70% technical score. The evaluation factors include experience, financial health, compliance, and price. Only bidders meeting all thresholds will be considered for award.
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Documents 6
annexure A.pdf
TENDER_DOCUMENT
annexure B.pdf
TENDER_DOCUMENT
estimate.pdf
TENDER_DOCUMENT
allotment schedule.pdf
TENDER_DOCUMENT
task.pdf
TENDER_DOCUMENT
House keeping Tender Valsad rural.pdf
TENDER_DOCUMENT