Invitation to Bid - Cleaning of Open drainage, Nallah and Sump well in CBRI Colony in HARIDWAR, UTTARAKHAND
N/A
HARIDWAR, UTTARAKHAND
Posted:
26 June 2025
Closed:
4 July 2025
EPROCURE
Open Power and Energy NPROCURE
Government Tender for Office Cleaning Services at Rumla Sub Division, Valsad
Progress
Issue19-May-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹885
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Categories
3
This government tender invites qualified contractors to provide office cleaning services at Rumla Sub Division under the Valsad Rural Division of Dakshin Gujarat Vij Company Ltd. (DGVCL). The contract spans three years, emphasizing quality service delivery in the power and energy sector. Bidders must meet strict eligibility criteria, including technical expertise, financial stability, and relevant experience. The tender process is open, with detailed technical and commercial stages, ensuring transparency and fair competition. This opportunity is ideal for companies specializing in facilities management, cleaning services, and public utility operations seeking to expand their government sector portfolio. The estimated project value is approximately INR 6.82 lakh, with a clear scope, technical specifications, and evaluation criteria outlined. Bidders are encouraged to review all documents and participate in the free training sessions to ensure compliance and successful submission.
Scope Of Work
• Provide comprehensive office cleaning services at Rumla Sub Division under Valsad Rural Division of DGVCL.
• Ensure daily cleaning of office premises, including floors, windows, furniture, and fixtures.
• Maintain hygiene standards in restrooms and common areas.
• Use environmentally friendly cleaning products.
• Adhere to safety and health regulations.
The process involves:
- Submission of technical and financial bids via the online portal.
- Technical evaluation based on experience, licenses, and compliance.
- Commercial evaluation based on bid rates.
- Final selection and contract award.
Key specifications include:
| Parameter | Requirement |
|---|---|
| Contract Duration | 36 months |
| Estimated Cost | INR 6,82,079.76 |
| Completion Period | 36 months |
| Location | Rumla Sub Division, Valsad |
| Service Frequency | Daily and as per schedule |
| Environmental Standards | Eco-friendly products |
Bidders must ensure timely and quality service delivery, maintaining safety standards throughout the contract period.
Technical Specifications
| Parameter | Specification |
|---|---|
| Cleaning Materials | Eco-friendly, approved by relevant authorities |
| Workforce | Trained and certified staff |
| Equipment | Modern cleaning tools and machinery |
| Service Standards | Daily cleaning, hygiene maintenance, safety compliance |
| Inspection | Regular quality checks and reporting |
Process:
- Submit technical bid with all required documents.
- Undergo technical evaluation.
- Successful bidders proceed to commercial bid submission.
- Final evaluation and award based on combined scores.
All technical specifications must meet the standards outlined in the tender documents to qualify for award.
Financial Requirements
The estimated project cost is INR 6,82,079.76, which includes all labor, materials, and operational expenses. Bidders must submit their financial bids using the prescribed format, clearly indicating their rates and total bid amount. Payment will be made in installments based on milestones and performance evaluations. The bid must include a detailed cost breakdown, covering:
| Item | Cost |
|---|---|
| Labor Charges | INR X |
| Materials | INR Y |
| Equipment | INR Z |
| Miscellaneous | INR W |
Bidders should ensure their financial proposals are competitive and compliant with the tender guidelines. The bid validity period is 180 days from the bid submission deadline, and the successful bidder must adhere to all financial terms specified in the tender documents.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹6,82,080
Bid To RA
No
Item Category
Civil Works - Others
Authority & Contact
Officer Inviting Bids
Ex.Eng (O&M) Valsad Rural Division
Bid Opening Authority
Ex.Eng (O&M) Valsad Rural Division
Address
DAKSHIN GUJARAT VIJ CO. LTD DIVISION OFFICE VALSAD, VASHIER VELLY, 1st FLOOR, COUNTERY CLUB VALSAD-396001
Contact Details
9925211340
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Documents 7
Annexure A.pdf
TENDER_DOCUMENT
Annexure B.pdf
TENDER_DOCUMENT
Estimate.pdf
TENDER_DOCUMENT
allotment schedule.pdf
TENDER_DOCUMENT
Task.pdf
TENDER_DOCUMENT
House keeping Tender Valsad rural.pdf
TENDER_DOCUMENT
Revised Task.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses for facilities management and cleaning services.
✓ Proven experience of successfully completing similar office cleaning contracts within the last 5 years, supported by work completion certificates.
✓ Financial stability demonstrated through CA audited IT returns for the years 2023-24, 2024-25, and 2025-26.
✓ Minimum turnover requirement of INR 20 lakh per year for the last three years.
✓ Valid Labour License issued by the Government.
✓ Employee State Insurance (ESI) Certificate.
✓ Latest solvency certificate from a recognized financial institution.
✓ Ownership documents of the bidding firm.
✓ PAN Card and GST registration certificates.
✓ Submission of EMD as per tender guidelines.
✓ Experience in handling similar government projects is preferred.
| Qualification | Details |
|---|---|
| Experience | Minimum 3 similar projects in last 5 years |
| Financials | Turnover > INR 20 lakh annually |
| Licenses | Valid Labour License, GST, ESI |
| Certifications | PAN, GST, Solvency Certificate |
| Technical | Experience with government cleaning contracts |
Bidding Process
Process Timeline
1. TECHNICAL STAGE
08-06-2026 18:00
2. COMMERCIAL STAGE
08-06-2026 18:01
Required Forms
TECHNICAL
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - TECHNICAL STAGE
1
SCAN COPY OF RECEIPT FOR TENDER FEE/DD/RTGS
Required 2
SCAN COPY OF RECEIPT FOR EMD/DD/RTGS
Required 3
Experience of having successfully completed similar works during last 5 years (Work Completion Certificate)
Required 4
Valid Class Registration of Contractor
Required 5
PF Copy
Required 6
PAN Card & GST registration Certificate
Required 7
Latest solvency certificate
Required 8
Documents of Ownership of the biding firm
Required 9
CA Audited IT return reports of year 2023-24, 2024-25, 2025-26
Required 10
C.A Certified Turn Over having mentioned Total Turn Over and Housekeeping Turn Over of year 2023-24, 2024-25, 2025-26
Required 11
Valid labour license issued by Government
Required 12
Employee State Insurance (ESI) Certificate
Required 13
Undertaking for Complaint/Observed adversity.
Required 14
As per tender condition.
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
The scope includes providing comprehensive office cleaning services at Rumla Sub Division, Valsad, covering daily cleaning of floors, windows, furniture, restrooms, and common areas. The contractor must use eco-friendly products, ensure safety standards, and adhere to specified service frequencies. The process involves submitting technical and financial bids online, followed by evaluation and award based on performance and compliance.
Who is eligible to bid for this government tender?
Eligible bidders must have valid licenses, proven experience in similar projects within the last 5 years, a minimum annual turnover of INR 20 lakh, and necessary certifications such as PAN, GST, ESI, and Labour License. They must also submit CA audited IT returns for the last three years, a solvency certificate, and ownership documents. Experience with government contracts is preferred.
What are the key deadlines for bid submission?
Bid submission starts on 19-05-2026 at 18:00 and closes on 29-05-2026 at 18:00. Technical evaluation will be conducted on 30-05-2026 at 18:00, followed by commercial evaluation at 18:01. The final contract award will be notified after evaluation completion. All deadlines are strict, and late submissions will be rejected.
How can I participate in the bidding process?
Interested bidders should download all tender documents from the official portal, attend the free vendor training sessions, and procure a valid Digital Certificate for electronic signing. Submit all required documents, including technical and financial bids, before the deadline. Ensure compliance with all eligibility criteria and follow the prescribed procedures for a successful bid.
What are the evaluation criteria for selecting the winning bidder?
The evaluation is based on technical competence (40%), relevant experience (20%), financial stability (20%), and bid price (20%). Bidders must meet all mandatory criteria. The highest scoring bid, considering all factors, will be selected. Minimum thresholds are set for each criterion to qualify for final evaluation.
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Documents 7
Annexure A.pdf
TENDER_DOCUMENT
Annexure B.pdf
TENDER_DOCUMENT
Estimate.pdf
TENDER_DOCUMENT
allotment schedule.pdf
TENDER_DOCUMENT
Task.pdf
TENDER_DOCUMENT
House keeping Tender Valsad rural.pdf
TENDER_DOCUMENT
Revised Task.pdf
TENDER_DOCUMENT