Invitation to Bid - CLEANING AND HOUSEKEEPING SERVICES in NADIA, WEST BENGAL
HEALTH AND FAMILY WELFARE DEPARTMENT
NADIA, WEST BENGAL
Posted:
1 June 2026
Closed:
22 June 2026
EPROCURE
Open Power and Energy NPROCURE
Government Tender for Outsourcing Housekeeping Services at Nadiad Circle Office
Progress
Issue24-Jun-2026, 2:30 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,062
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
1
This government tender offers an excellent opportunity for experienced housekeeping service providers to secure a 24-month contract at the Nadiad Circle Office in Gujarat. The project involves comprehensive cleaning, sanitation, and garden maintenance, ensuring a hygienic environment for government operations. Bidders must meet strict eligibility criteria, including technical and financial documentation, and participate through an online, transparent bidding process. The estimated project value is approximately ₹20.53 lakhs, with detailed specifications and evaluation criteria outlined in the tender documents. This is an ideal opportunity for companies specializing in facilities management and cleaning services seeking to expand their government portfolio in Gujarat. The tender process emphasizes quality, compliance, and experience, with support available for bidders to navigate the digital submission platform. Don't miss this chance to collaborate with Gujarat Energy Transmission Corporation Limited and contribute to maintaining high standards of hygiene in government offices.
Scope Of Work
The selected contractor will be responsible for providing comprehensive housekeeping services at the Nadiad Circle Office, including:
- Daily cleaning of office premises, corridors, restrooms, and common areas.
- Maintenance of garden and outdoor areas.
- Waste disposal and sanitation management.
- Supply and use of cleaning materials and equipment.
The process involves:
- Mobilization of cleaning staff and equipment.
- Implementation of daily cleaning schedules.
- Regular inspection and quality assurance.
- Adherence to safety and hygiene standards.
| Key Deliverables | Specifications |
|---|---|
| Cleaning Frequency | Daily for office, garden, and rest areas |
| Staff Qualification | Trained and uniformed personnel |
| Equipment | Modern cleaning tools and eco-friendly products |
| Reporting | Weekly and monthly performance reports |
The contractor must ensure compliance with all applicable health and safety regulations and provide documentation of quality standards upon request.
Technical Specifications
The contractor shall use eco-friendly cleaning materials conforming to BIS standards. Equipment must include modern vacuum cleaners, scrubbers, and sanitation tools. The cleaning process involves:
- Initial site assessment.
- Deployment of trained staff.
- Daily cleaning as per schedule.
- Regular quality checks.
| Parameter | Specification |
|---|---|
| Cleaning Materials | Eco-friendly, BIS certified |
| Equipment | Modern, energy-efficient |
| Staff Qualification | Trained, uniformed |
| Inspection Frequency | Weekly |
All procedures must comply with government health and safety standards, ensuring a hygienic environment at all times.
Financial Requirements
The total estimated budget for the contract is approximately ₹20,53,596.48. Payment will be made in installments based on milestones and monthly performance reviews. The bid must include a percentage rate for service charges, which will be evaluated for competitiveness.
| Cost Component | Amount |
|---|---|
| Estimated Contract Value | ₹20,53,596.48 |
| Bid Processing Fee | ₹1,062 |
| EMD Amount | As specified in tender documents |
Payment terms include monthly payments upon submission of performance reports and completion certificates. All financial proposals must be submitted through the designated e-procurement platform, adhering to the specified format.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹20,53,597
Bid To RA
No
Item Category
Housekeeping/ Cleaning
Authority & Contact
Officer Inviting Bids
KD Khodiyar
Bid Opening Authority
KD Khodiyar
Address
GETCO Transmission Circle Office Nadiad
Contact Details
9925210240
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 1
NTC-REINVITED-HOUSE KEEPING-JUN26-118.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration as a contractor for housekeeping services.
✓ Proven experience of at least 2 years in government or reputed private sector housekeeping projects.
✓ Financial stability demonstrated through recent profit & loss statements and balance sheets.
✓ Submission of EMD (Earnest Money Deposit) acknowledgment receipt.
✓ Submission of Tender fee payment receipt.
✓ Must possess valid GST registration, PAN, Provident Fund, and Bank Solvency Certificates.
✓ Provide experience certificates and technical capability documents.
| Qualification Requirement | Details |
|---|---|
| Experience | Minimum 2 years in similar projects |
| Financial Criteria | Turnover of at least ₹15 lakhs in last 3 years |
| Certification | Valid GST, PAN, Provident Fund, Bank Solvency |
| Technical Capability | Experience certificates and technical documents |
Bidder must meet all eligibility criteria to qualify for evaluation.
Bidding Process
Process Timeline
1. Preliminary Stage
20-07-2026 16:05
2. Technical Stage
20-07-2026 16:10
3. Commercial Stage
20-07-2026 16:15
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Tender fee payment acknowledgement receipt
Required 2
EMD payment acknowledgement receipt
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Stage - Technical Stage
1
Scan copy of Firm Registration document as Approved Contractor in Appropriate Class
Required 2
Scan copy of Work completion certificate in Form No.3A (Experience Certificate as main contractor) only as Per Qualification Requirement
Required 3
Scan copy of valid Bank Solvency Certificate
Required 4
Scan copy of Provident Fund Code Number registration Documents
Required 5
Scan copy of GST Registration Number registration Documents
Required 6
Scan copy of Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years Yes
Required 7
Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
Required 8
Scan copy of PAN Number Document Yes 9
Required 9
Scan copy of Duly filled & signed Annexure 1 to 8 Yes 10
Required 10
Scan of Self-attested copy of Tender document including technical specification i.e. signed on each pages (preferably digitally signed)
Required 11
Any other documents (Relationship with employee undertaking, Declaration of conflict of interest among Bidders/Agents)
Required 12
Scan copy of Duly Signed / attested Integrity Pact
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of the housekeeping tender at Nadiad Circle Office?
The tender involves comprehensive daily housekeeping services, including cleaning of office premises, gardens, waste management, and sanitation. The contractor must supply trained staff, eco-friendly cleaning materials, and modern equipment, ensuring high standards of hygiene throughout the 24-month contract period.
What are the eligibility criteria for participating in this government tender?
Eligible bidders must possess valid registration, demonstrate experience in similar projects for at least 2 years, and provide financial documents such as recent profit & loss statements, GST registration, PAN, and bank solvency certificates. All required documents must be digitally signed and submitted through the e-procurement platform.
How can I submit my bid for this tender?
Bidders must register on the NPROCURE platform, obtain a valid Digital Certificate, and upload all technical and financial documents electronically before the deadline. Physical submissions are not accepted. Support and training are available for new users during scheduled sessions.
What is the evaluation process for the bids?
Bids will be evaluated based on technical competence (40%), financial competitiveness (30%), and experience (20%). Bidders must meet minimum qualifying scores in all categories. The process includes technical evaluation, followed by financial assessment and final approval by the designated authorities.
What are the key dates and deadlines I should be aware of?
The last date for bid submission is 20-07-2026 at 16:00. The bid opening occurs immediately after, on 20-07-2026 at 16:05. Bidders should ensure all documents are uploaded and verified before the deadline to avoid disqualification.
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Documents 1
NTC-REINVITED-HOUSE KEEPING-JUN26-118.pdf
TENDER_DOCUMENT