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Open State Governments & UT NPROCURE

Government Tender for Photography & Videography Services at Vapi Municipal Corporation 2026-27

Bid Publish Date

05-Jul-2026, 4:30 am

Bid End Date

20-Jul-2026, 11:30 am

Value

₹10,00,000

Location

VAPI , GUJARAT
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Progress

Issue05-Jul-2026, 4:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,770

Contract Form

Service

Completion Period

12  Months

Currency Type

Single

Categories 1

SERVICES

This government tender from Vapi Municipal Corporation seeks experienced vendors to provide professional photography and videography services for the fiscal year 2026-27. The project involves capturing, editing, and delivering high-quality visual content to support municipal activities and public communication. The tender emphasizes transparency, quality, and timely delivery, with a total estimated budget of INR 10,00,000. Bidders must meet strict eligibility criteria, including experience in government projects, relevant certifications, and compliance with technical standards. The procurement process includes online submission, evaluation based on technical competence and cost, and final award to the most qualified vendor. This opportunity is ideal for media companies, event coverage specialists, and content creators with proven government project experience. The tender offers a competitive platform for vendors to showcase their expertise in delivering high-quality media content for public sector organizations.

Scope Of Work

The selected service provider will be responsible for:

  • Providing professional photography and videography services at Vapi Municipal Corporation premises.
  • Capturing high-resolution images and videos as per the requirements specified by the municipal authorities.
  • Editing and post-production of photographs and videos to meet quality standards.
  • Delivering final digital content in agreed formats within the stipulated timelines.

Key deliverables include:

  • Regular photo and video documentation of municipal activities.
  • Event coverage for official functions.
  • Post-event editing and compilation.
  • Timely submission of content for review and approval.

The process involves:

  1. Submission of technical and financial bids.
  2. Evaluation and shortlisting based on eligibility criteria.
  3. Opening of financial bids for shortlisted vendors.
  4. Final award and commencement of services.

The vendor must ensure compliance with all applicable government regulations and standards for media content production.

Specification Details
Delivery Format Digital files in JPEG, MP4, or specified formats
Turnaround Time Within 7 days post-event
Content Quantity As per project scope
Experience Minimum 3 years in government media projects

Technical Specifications

Technical Parameter Requirement
Video Resolution Minimum 1080p Full HD
Photo Resolution Minimum 24 MP
Editing Software Adobe Premiere, Photoshop or equivalent
Delivery Timeline Within 7 days of event
Content Formats JPEG, MP4, or as specified
Storage Secure digital storage with backup

Sequential process:

  1. Capture raw footage and images.
  2. Edit and review content.
  3. Finalize and deliver digital files.
  4. Obtain approval from municipal authorities.

The vendor must ensure all technical standards are strictly adhered to for quality assurance.

Financial Requirements

The estimated budget for this project is INR 10,00,000. The financial bid should include a detailed cost breakdown covering:

Cost Component Amount (INR)
Photography [Specify amount]
Videography [Specify amount]
Editing & Post-production [Specify amount]
Miscellaneous [Specify amount]

Payment terms:

  • 30% advance upon contract signing.
  • 40% after submission of initial content.
  • 30% upon final delivery and approval.

Bidders must submit a financial proposal aligned with the above structure, ensuring transparency and competitiveness.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹10,00,000

Bid To RA

No

Item Category

Services

Authority & Contact

Officer Inviting Bids

Deputy Municipal Commissioner

Bid Opening Authority

Deputy Municipal Commissioner

Address

Vapi Municipal Corporation

Contact Details

[email protected]

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Documents 1

TENDER DOC.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid GST registration and PAN Card.
✓ Must submit proof of Tender Fee and EMD payment.
✓ Must provide at least 3 years of experience in government photography/videography projects.
✓ Should attach recent work order copies demonstrating relevant experience.
✓ Must submit General Information (Annexure - I) and Undertaking (Annexure-II) duly signed.
✓ Experience in delivering similar projects for government bodies is mandatory.

Qualification Criteria Details
Financial Capacity Minimum turnover of INR 50 lakhs in last 3 years
Experience 3+ years in government project media services
Certification Valid GST registration and PAN
Technical Capability Proven ability to deliver high-quality media content

Note: Bidders must meet all eligibility criteria to qualify for participation.

Bidding Process

Process Timeline

1. Preliminary Stage

21-07-2026 12:30

2. Commercial Stage

21-07-2026 12:39

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach scan copy of Tender Fee Document.

Required
2

Kindly Attach scan copy of Tender EMD Document.

Required
3

Kindly Attach Scan Copy of General Information (Annexure - I)

Required
4

Kindly Attach scan copy of Undertaking (Annexure-II)

Required
5

Kindly Attach scan copy of GST Registration Document.

Required
6

Kindly Attach scan copy of PAN Card

Required
7

Attach Scan Copy of 3 Years of Experience in similar type of work In Govt. Field (work order copy )

Required
8

Kindly Attach Tender Documents with Sign

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 20th July 2026 at 5:00 PM. Bidders must submit all required documents electronically via the official portal before this time. Late submissions will not be accepted under any circumstances.

What documents are required to participate in this tender?

Bidders must submit the following documents:

  • Tender Fee Document
  • EMD Document
  • General Information (Annexure - I)
  • Undertaking (Annexure-II)
  • GST Registration Certificate
  • PAN Card
  • Work orders or proof of at least 3 years of experience in government media projects
  • Tender Documents with signatures
    All documents must be scanned and uploaded as per the tender guidelines.
How is the evaluation process conducted?

The evaluation involves technical and financial assessments. Technical bids are evaluated first based on experience, quality, and compliance, with a minimum threshold of 70%. Shortlisted bidders then have their financial bids opened. The final score combines technical and financial scores, with technical evaluation weighted at 50%. The highest scoring bidder will be awarded the contract.

What are the key technical specifications for the services?

The technical specifications include:

  • Video resolution: Minimum 1080p
  • Photo resolution: Minimum 24 MP
  • Delivery formats: JPEG, MP4
  • Turnaround time: Within 7 days of event
  • Software: Adobe Premiere, Photoshop or equivalent
  • Content storage: Secure digital storage with backup
    These standards ensure high-quality media output suitable for government documentation.
Who can I contact for further assistance?

For queries, contact the Deputy Municipal Commissioner at [email protected] or call +91-XXXX-XXXXXX. Bidders are advised to seek clarifications well before submission deadlines and attend vendor training sessions scheduled weekly at (n)code solutions, Ahmedabad, to ensure smooth participation in the online bidding process.

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