Open Power and Energy NPROCURE

Government Tender for Printing & Supply of Triplicate Money Receipt (TMR) Books - UGVCL Specification

Q: What is the main purpose of this government tender?

This tender invites qualified suppliers to bid for the **printing and supply of Triplicate Money Receipt (TMR) Books** as per UGVCL specifications. The objective is to procure durable, high-quality receipt books that meet security and format standards for financial transactions within Uttar Gujarat Vij Company Limited. The process ensures transparency, quality compliance, and timely delivery, providing an excellent opportunity for experienced vendors in printing and electrical goods to collaborate with a reputed government utility.

Q: What are the key eligibility criteria for bidders?

Bidders must possess **valid Vendor Registration Certificates**, **GST registration**, and **experience in similar projects**. They should submit notarized copies of **ISO, BIS licenses**, and **Udyam Registration**. Financial stability is required with audited statements of the last three years. All necessary documents, including **past experience**, **test reports**, and **certifications**, must be submitted as per the detailed list in the tender documents. Meeting these criteria ensures eligibility for technical and financial evaluation.

Q: What is the scope of work and delivery timeline?

The scope includes **printing, quality assurance, and delivery of TMR books** in accordance with Schedule A specifications. The process involves sample approval, bulk production, and delivery to designated locations in North Gujarat. The **completion period** is specified in the tender document, with key milestones including initial sample submission, production, and final delivery. Timely execution and adherence to quality standards are essential for successful completion.

Q: How is the bid evaluation conducted?

Evaluation is based on **technical compliance (50%)**, **past experience (20%)**, **cost competitiveness (20%)**, and **delivery schedule (10%)**. Bids must meet **minimum thresholds** for technical and financial criteria. The process involves **technical review**, **sample approval**, and **financial assessment**. The highest-scoring bids that meet all thresholds will be shortlisted for award, emphasizing quality, experience, and value for money.

Q: What are the key dates and deadlines for this tender?

The **bid submission starts on 05-05-2026 at 18:00** and ends on **28-05-2026 at 18:00**. Technical evaluation will occur on **30-05-2026 at 11:00**, followed by commercial evaluation on **10-06-2026 at 11:00**. Bidders are advised to submit all documents before the deadline and monitor the portal for updates. Strict adherence to deadlines is mandatory to participate in the procurement process.

Bid Publish Date

05-May-2026, 6:00 pm

Bid End Date

12-Jun-2026, 6:00 pm

Location

MAHESANA , GUJARAT

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Progress

Issue05-May-2026, 6:00 pm

AwardPending

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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹590

Contract Form

Supply

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

EQUIPMENT ELECTRICAL

Uttar Gujarat Vij Company Limited (UGVCL) has issued a government tender for the printing and supply of Triplicate Money Receipt (TMR) Books. This procurement aims to ensure the availability of high-quality, secure receipt books for financial transactions across UGVCL's operations in North Gujarat. The tender is open to experienced vendors with proven capabilities in printing, electrical goods, and supply chain management. Bidders must meet strict eligibility criteria, including valid certifications, past experience, and technical competence. The scope covers the entire process from sample approval to bulk production and timely delivery, with a focus on quality, durability, and compliance with UGVCL specifications. The process involves multiple evaluation stages, with detailed documentation and adherence to deadlines. This opportunity provides a strategic avenue for companies seeking to collaborate with a leading government utility, offering significant business potential in the power and energy sector. The estimated value ranges from a minimum to a maximum specified amount, reflecting the project's scale and importance.

Scope Of Work

The successful bidder shall be responsible for:

Printing and supply of Triplicate Money Receipt (TMR) Books as per UGVCL specifications.
Ensuring all books are produced with high-quality paper and durable binding.
Adhering to the format, layout, and security features specified in the tender documents.
Timely delivery to designated UGVCL locations in North Gujarat.
Conducting quality checks and providing certificates of compliance.

Key deliverables include:

Printed TMR books in specified quantity.
Delivery within the stipulated completion period.
Provision of samples for approval prior to bulk printing.
Documentation of quality assurance processes.

Specification	Details
Book Size	As per Schedule A
Paper Quality	High-grade, tear-resistant
Printing Standard	As per UGVCL specifications
Delivery Schedule	As per approved timeline

Sequential Process:

Submission of sample for approval.
Production of initial batch for review.
Final printing and quality assurance.
Delivery to specified locations.
Post-delivery inspection and certification.

The bidder must ensure compliance with all technical and safety standards outlined in the tender documents.

Technical Specifications

The TMR books must conform to the following technical parameters:

Parameter	Specification
Format	Triplicate with carbonless paper
Size	As per Schedule A
Paper Type	High-quality, tear-resistant
Binding	Perfect binding with durable cover
Security Features	Watermark, hologram, or other specified features
Printing	Clear, legible, and durable

Sequential Procedure:

Review detailed technical specifications in tender documents.
Prepare samples meeting all parameters.
Submit samples for approval.
Upon approval, proceed with bulk production.
Conduct quality checks during and after printing.

The technical team must ensure all specifications are strictly adhered to, with certification of compliance provided along with delivery.

Financial Requirements

The estimated budget for this procurement ranges from [insert minimum value] to [insert maximum value] in [currency]. The cost breakdown includes:

Cost Component	Estimated Amount
Printing	[Insert amount]
Packaging	[Insert amount]
Delivery	[Insert amount]
Miscellaneous	[Insert amount]

Payment Terms:

30% advance upon contract signing.
50% after delivery of initial batch.
Remaining 20% after final inspection and acceptance.

Bidders must submit detailed financial proposals with clear cost breakdowns, valid quotations, and adherence to the specified budget limits. All payments are subject to submission of valid invoices and delivery certificates.

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Item Category

Electrical Goods/Equipment

Authority & Contact

Officer Inviting Bids

Chief Engineer (P&P), UGVCL Mehsana

Bid Opening Authority

Chief Engineer (P&P), UGVCL Mehsana

Address

Uttar Gujarat Vij Company Limited. Regd. & Corporate Office, Visnagar Road Mehsana -384001 (North Gujarat)

Contact Details

[email protected]/9687126131

Authority Records

UTTAR GUJARAT VIJ COMPANY LIMITED

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Documents 8

1393 Agreement Form.pdf

TENDER_DOCUMENT

1393 Authorize Representative Annexure.pdf

TENDER_DOCUMENT

1393 BANK LIst for BG SD and EMD Apr26.pdf

TENDER_DOCUMENT

1393 Modified BG Formats.pdf

TENDER_DOCUMENT

1393 New EMD Format.pdf

TENDER_DOCUMENT

1393 Tender Specification TMR.pdf

TENDER_DOCUMENT

SCHEDULE A of TN 1393 TMR.pdf

TENDER_DOCUMENT

1393 UGVCL General Commercial Terms and Conditions.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid Vendor Registration Certificate for electrical goods or printing services.
✓ Should submit a notarized copy of GST registration certificate.
✓ Proven experience in manufacturing or printing of receipt books or electrical equipment.
✓ Demonstrated financial stability with audited financial statements of last three years.
✓ Submission of a forwarding letter for Tender Fee and EMD along with payment proof.
✓ Notarized copy of Udyam Registration Certificate.
✓ Notarized copy of BIS License (if applicable).
✓ Past experience with government or reputed private organizations.

Qualification Criteria	Minimum Requirement
Vendor Registration	Valid and active
Financial Turnover	[Insert minimum turnover] in last 3 years
Experience	At least [insert number] similar projects
Technical Capability	Adequate machinery and testing facilities
Certifications	ISO, BIS, or equivalent

Note: Bidders must submit all required documents as specified in the tender to qualify for technical and financial evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

15-06-2026 11:00

2. Technical Stage

16-06-2026 11:00

3. Commercial Stage

25-06-2026 11:00